The Knaresborough Players Ltd
Charity No. 1157597
Company No. 08674831
Trustees' Report and Unaudited Accounts
05 April 2023
The Knaresborough Players Ltd Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 | |
| Independent Examiner's Report | 3 | |
| Statement of Financial Activities | 4 | |
| Summary Income and Expenditure Account | 5 | |
| Balance Sheet | 6 | |
| Notes to the Accounts | 7 to | 13 |
| Detailed Statement of Financial Activities | 14 to | 15 |
Page 1
The Knaresborough Players Ltd Trustees Annual Report
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 5 April 2023.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 08674831
Charity No. 1157597
Principal Office
Frazer Theatre High Street Knaresborough HG5 0EQ
Registered Office
Frazer Theatre High Street Knaresborough HG5 0EQ
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
D.T. Crosthwaite I.J. Hagues J.M. Pearce S.L. Pearce
Accountants
Darnbrough and Co Ltd 127 Monkswell House Manse Lane Knaresborough HG5 8NQ
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
I.J. Hagues Trustee 14 July 2023
Page 2
The Knaresborough Players Ltd Independent Examiners Report
Independent Examiner's Report to the trustees of The Knaresborough Players Ltd
I report to the charity trustees on my examination of the financial statements of The Knaresborough Players Ltd for the year ended 5 April 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
-
accounting records were not kept in accordance with section 386 of the 2006 Act ; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
John Darnbrough (Darnbrough and Co Ltd) Institute of Chartered Accountants in England and wales
Darnbrough and Co Ltd 127 Monkswell House
Manse Lane Knaresborough
HG5 8NQ 14 July 2023
Page 3
The Knaresborough Players Ltd Statement of Financial Activities
for the year ended 5 April 2023
| Notes Income and endowments from: Donations and legacies 4 Charitable activities 5 Other trading activities 6 Investments 7 Total Expenditure on: Raising funds 8 Charitable activities 9 Other 10 Total Net gains on investments Net income/(expenditure) 11 Transfers between funds Net income/(expenditure) before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds 2023 £ 2,557 - 75,686 568 |
Total funds 2023 £ 2,557 - 75,686 568 |
Total funds 2022 £ 1,401 623 16,409 243 |
|---|---|---|---|
| 78,811 37,285 90 28,180 |
78,811 37,285 90 28,180 |
18,676 11,045 - 26,670 |
|
| 65,555 - |
65,555 - |
37,715 - |
|
| 13,256 - |
13,256 - |
(19,039) - |
|
| 13,256 | 13,256 | (19,039) | |
| 13,256 291,352 |
13,256 291,352 |
(19,039) 310,391 |
|
| 304,608 | 304,608 | 291,352 |
Page 4
The Knaresborough Players Ltd Summary Income and Expenditure Account for the year ended 5 April 2023
| Income Interest and investment income Gross income for the year Expenditure Depreciation and charges for impairment of fixed assets Total expenditure for the year Net income/(expenditure) before tax for the year Net income /(expenditure )for the year |
2023 £ 78,243 568 78,811 51,968 13,587 65,555 13,256 13,256 |
2022 £ 18,433 243 |
|---|---|---|
| 18,676 | ||
| 24,124 13,591 |
||
| 37,715 | ||
| (19,039) | ||
| (19,039) |
Page 5
The Knaresborough Players Ltd Balance Sheet
at 5 April 2023
| Company No. 08674831 Notes 2023 £ Fixed assets Tangible assets 13 244,731 244,731 Current assets Stocks 14 839 Debtors 15 8,139 Cash at bank and in hand 63,320 72,298 Creditors:Amount falling due within one year 16 (12,421) Net current assets 59,877 Total assets less current liabilities 304,608 Net assets excluding pension asset or liability 304,608 Total net assets 304,608 The funds of the charity Restricted funds 17 Unrestricted funds 17 General funds 304,608 304,608 Reserves 17 Total funds 304,608 |
2022 £ 257,668 |
|---|---|
| 257,668 773 3,078 39,461 |
|
| 43,312 (9,628) |
|
| 33,684 291,352 |
|
| 291,352 | |
| 291,352 | |
| 291,352 | |
| 291,352 | |
| 291,352 |
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 5 April 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 14 July 2023
And signed on its behalf by:
I.J. Hagues Trustee 14 July 2023
Page 6
The Knaresborough Players Ltd Notes to the Accounts
for the year ended 5 April 2023
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 7
The Knaresborough Players Ltd Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
2%% straight line on Freehold property buildings Fixtures and fittings 20% straight line
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital.
Page 8
The Knaresborough Players Ltd Notes to the Accounts
3 Statement of Financial Activities - prior year
| 3 Statement of Financial Activities - prior year |
|||
|---|---|---|---|
| Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Total Expenditure on: Raising funds Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 4 Income from donations and legacies Donations Grant for Technical Equipment 5 Income from charitable activities Fund raising |
Unrestricted £ 1,201 1,356 2,557 |
Unrestricted funds 2022 £ 1,401 623 16,409 243 18,676 11,045 26,670 37,715 (19,039) (19,039) (19,039) 310,391 291,352 Total 2023 £ 1,201 1,356 2,557 Total 2023 £ - - |
Total funds 2022 £ 1,401 623 16,409 243 |
| 18,676 11,045 26,670 |
|||
| 37,715 | |||
| (19,039) | |||
| (19,039) | |||
| (19,039) 310,391 |
|||
| 291,352 | |||
| Total 2022 £ - 1,401 |
|||
| 1,401 | |||
| Total 2022 £ 623 |
|||
| 623 |
Page 9
The Knaresborough Players Ltd Notes to the Accounts
6 Income from other trading activities
| Event income Subscriptions Theatre Hire and Sundry Income 7 Income from investments Interest Received 8 Expenditure on raising funds Fundraising trading costs Event income 9 Expenditure on charitable activities Expenditure on charitable activities Grants made Governance costs |
Unrestricted £ 64,926 1,135 9,625 75,686 Unrestricted £ 568 568 Unrestricted £ 37,285 37,285 Unrestricted £ 90 90 |
Total 2023 £ 64,926 1,135 9,625 75,686 Total 2023 £ 568 568 Total 2023 £ 37,285 37,285 Total 2023 £ 90 90 |
Total 2022 £ 16,299 - 110 |
|---|---|---|---|
| 16,409 | |||
| Total 2022 £ 243 |
|||
| 243 | |||
| Total 2022 £ 11,045 |
|||
| 11,045 | |||
| Total 2022 £ - |
|||
| - |
Page 10
The Knaresborough Players Ltd Notes to the Accounts
10 Other expenditure
| Licences Premises costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 11 Net income/(expenditure) before transfers This is stated after charging: Depreciation of owned fixed assets 12 Staff costs No employee received emoluments in excess of £60,000. 13 Tangible fixed assets Cost or revaluation At 6 April 2022 Additions At 5 April 2023 Depreciation and impairment At 6 April 2022 Depreciation charge for the year At 5 April 2023 Net book values At 5 April 2023 At 5 April 2022 |
Unrestricted £ 488 9,599 13,587 3,856 650 28,180 2023 £ 13,587 Land and buildings £ 228,400 - 228,400 24,750 4,500 29,250 199,150 203,650 |
Total 2023 £ 488 9,599 13,587 3,856 650 28,180 Fixtures and fittings £ 84,749 650 85,399 30,731 9,087 39,818 45,581 54,018 |
Total 2022 £ 70 8,432 13,591 3,745 832 |
|---|---|---|---|
| 26,670 | |||
| 2022 £ 13,591 Total £ 313,149 650 |
|||
| 313,799 | |||
| 55,481 13,587 |
|||
| 69,068 | |||
| 244,731 | |||
| 257,668 |
Page 11
The Knaresborough Players Ltd Notes to the Accounts
14 Stocks
| Raw materials and consumables Carrying value analysed by activities Event income 15 Debtors Trade debtors Prepayments and accrued income 16 Creditors: amounts falling due within one year Accruals Deferred income 17 Movement in funds Restricted funds: Unrestricted funds: General funds Total funds 18 Analysis of net assets between funds Fixed assets Net current assets |
At 6 April 2022 291,352 291,352 |
2023 £ 839 839 2023 £ 773 773 2023 £ 4,000 4,139 8,139 2023 £ 4,967 7,454 12,421 Incoming resources (including other gains/losses ) £ 78,811 78,811 Unrestricted funds £ 244,731 72,300 317,031 |
Resources expended £ (65,555) (65,555) Restricted funds £ - (12,423) (12,423) |
2022 £ 773 |
|---|---|---|---|---|
| 773 | ||||
| 2022 £ 105 |
||||
| 105 | ||||
| 2022 £ - 3,078 |
||||
| 3,078 | ||||
| 2022 £ 2,106 7,522 |
||||
| 9,628 | ||||
| At 5 April 2023 £ 304,608 |
||||
| 304,608 | ||||
| Total £ 244,731 59,877 |
||||
| 304,608 |
Page 12
The Knaresborough Players Ltd Notes to the Accounts
19 Reconciliation of net debt
| Cash and cash equivalents Net debt |
At 6 April 2022 £ |
Cash flows £ |
At 5 April 2023 £ |
|---|---|---|---|
| 39,461 | 23,859 | 63,320 | |
| 39,461 39,461 |
23,859 23,859 |
63,320 | |
| 63,320 |
20 Related party disclosures Controlling party
Page 13
The Knaresborough Players Ltd Detailed Statement of Financial Activities
for the year ended 5 April 2023
| Income and endowments from: Donations and legacies Donations Grant for Technical Equipment Charitable activities Fund raising Other trading activities Event income Subscriptions Theatre Hire and Sundry Income Investments Interest Received Total income and endowments Expenditure on: Costs of other trading activities Event income Total of expenditure on raising funds Charitable activities Grants made Total of expenditure on charitable activities Other expenditure Licences Premises costs Rates Light, heat and power Premises cleaning Premises repairs and maintenance |
Unrestricted funds 2023 £ 1,201 1,356 2,557 - - 64,926 1,135 9,625 75,686 568 568 78,811 37,285 37,285 37,285 90 90 90 488 488 664 3,969 882 4,084 9,599 |
Total funds 2023 £ 1,201 1,356 2,557 - - 64,926 1,135 9,625 75,686 568 568 78,811 37,285 37,285 37,285 90 90 90 488 488 664 3,969 882 4,084 9,599 |
Total funds 2022 £ - 1,401 |
|---|---|---|---|
| 1,401 | |||
| 623 | |||
| 623 | |||
| 16,299 - 110 |
|||
| 16,409 | |||
| 243 | |||
| 243 | |||
| 18,676 11,045 |
|||
| 11,045 | |||
| 11,045 - |
|||
| - | |||
| - 70 |
|||
| 70 | |||
| 694 2,707 392 4,639 |
|||
| 8,432 |
Page 14
The Knaresborough Players Ltd Detailed Statement of Financial Activities
General administrative costs,
| including depreciation and amortisation Depreciation of land and buildings Depreciation of Fixtures and fittings Equipment repairs and maintenance General insurances Information and publications Software, IT support and related costs Stationery and printing Subscriptions Sundry expenses Legal and professional costs Accountancy and bookkeeping Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net income/(expenditure) Net income/(expenditure) before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
4,500 9,087 238 2,133 180 673 15 64 553 17,443 602 48 650 28,180 65,555 - 13,256 13,256 - 13,256 291,352 304,608 |
4,500 9,087 238 2,133 180 673 15 64 553 17,443 602 48 650 28,180 65,555 - 13,256 13,256 - 13,256 291,352 304,608 |
4,500 9,091 402 1,951 62 654 7 117 552 |
|---|---|---|---|
| 17,336 | |||
| 534 298 |
|||
| 832 | |||
| 26,670 | |||
| 37,715 - |
|||
| (19,039) | |||
| (19,039) - |
|||
| (19,039) | |||
| 310,391 | |||
| 291,352 |
Page 15