Charity registration number 1157570
THE DAWS HALL TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
THE DAWS HALL TRUST
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Statement of trustees' responsibilities | 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 12 |
THE DAWS HALL TRUST
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2022
The trustees present their annual report and financial statements for the year ended 31 March 2021
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The Charity was established under a Trust Deed dated 6 September 1988 with the following objectives:
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To conserve and protect for the benefit of the public and the environment as a whole, the land and waters around Daws Hall.
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To establish a nature reserve and field study centre to house natural history specimens, with a view to advancing the education of the public, and school children in particular, in the study of wildlife and nature conservation.
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Following a review by the Trustees and their legal advisors, it was decided that the Trust should convert its legal structure into a CIO at the end of 2015. The CIO is called Daws Hall Trust and its registered number is 1157570. These are therefore the second accounts for the Daws Hall Trust CIO.
Achievements and performance
The Daws Hall Centre for Environmental education, together with our 25 acre Nature Reserve, once again continues to offer excellent facilities to school groups, adult groups and Open Days and receives regular praise from those that visit.
I am delighted to report that the facilities in our centre and on the reserve have been further improved this year. The primary aim of all the trustees is to make sure as many young people from Early Years Foundation Stage all the way to graduates, have the opportunity to experience the many wonders of the reserve.
Once again, we are indebted to the kind individuals and Grant Giving Trusts who support us and who are too numerous to name. Without their support we would be unable to provide the unique level of educational experience that we do here at Daws Hall.
Financial review
The Trustees have considered the most appropriate policy for investing funds and have found that specialist common investment funds, designed for the Charity sector, meet the requirements to generate both income and capital growth. The Trustees are satisfied with the performance of the investments given current market value.
The Trustees have adopted a policy on reserves, as follows:
Our objective is for an annual investment income to cover the Trust's costs, so funds do not need to be raised on an annual basis. This allows us to focus on our objectives - as well as allowing us to address future opportunities and address unforeseen costs that may arise in the future. Our reserves at 31 March 2022 were £375,220.
Structure, governance and management
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THE DAWS HALL TRUST
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
The trustees who served during the year and up to the date of signature of the financial statements were:
Mrs C Grahame (Resigned 19 March 2022) Major I Grahame (Resigned 13 November 2021) P J T Cooper (Resigned 19 April 2021) T P R Came (Chairman) A W D Garthwaite A B Sunnucks (Resigned 14 December 2022) C J V Williams (Resigned 22 June 2022) A G Marsden JB Amos (Appointed 1 April 2021) DC Guest (Appointed 13 November 2021) KS Holder (Appointed 21 May 2021)
Trustees' responsibilities
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the incoming resources and application of resources of the trust for that year.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the trust and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees' report was approved by the Board of Trustees.
.............................. T P R Came (Chairman) Trustee Date: .............................................
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THE DAWS HALL TRUST
STATEMENT OF TRUSTEES' RESPONSIBILITIES
FOR THE YEAR ENDED 31 MARCH 2022
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the incoming resources and application of resources of the trust for that year.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the trust and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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THE DAWS HALL TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE DAWS HALL TRUST
I report to the trustees on my examination of the financial statements of The Daws Hall Trust (the trust) for the year ended 31 March 2022.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the trust’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the trust as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr N Farr FCA Independent Examiner
Moore Green
Chartered Accountants
22 Friars Street Sudbury CO10 2AA
Dated: .........................
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THE DAWS HALL TRUST
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2022
| Unrestricted | Unrestricted | ||||
|---|---|---|---|---|---|
| funds | funds | ||||
| 2022 | 2021 | ||||
| Notes | £ | £ | |||
| Income and endowments from: | |||||
| Donations and legacies | 2 | 78,862 | 67,847 | ||
| Charitable activities | 3 | 16,231 | 14,585 | ||
| Other trading activities | 4 | 9,108 | 1,563 | ||
| Other income | 5 | 1,450 | 22,805 | ||
| Total income | 105,651 | 106,800 | |||
| Expenditure on: | |||||
| Charitable activities | 6 | 117,776 | 93,308 | ||
| Net gains/(losses) | on investments | 9 | 23,448 | 60,519 | |
| Net movement in funds | 11,323 | 74,011 | |||
| Fund balances at 1 April 2021 | 363,897 | 289,886 | |||
| Fund balances at 31 March 2022 | 375,220 | 363,897 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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THE DAWS HALL TRUST
BALANCE SHEET
AS AT 31 MARCH 2022
| 2022 | 2021 | ||||||
|---|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |||
| Fixed assets | |||||||
| Tangible assets | 10 | 8,657 | 11,249 | ||||
| Investments | 11 | 330,168 | 321,759 | ||||
| 338,825 | 333,008 | ||||||
| Current assets | |||||||
| Debtors | 12 | 675 | 653 | ||||
| Cash at bank and in hand | 40,715 | 35,669 | |||||
| 41,390 | 36,322 | ||||||
| Creditors: amounts falling due within | |||||||
| one year | 14 | (4,995) | (5,433) | ||||
| Net current assets | 36,395 | 30,889 | |||||
| Total assets less current liabilities | 375,220 | 363,897 | |||||
| Income funds | |||||||
| Unrestricted funds | 375,220 | 363,897 | |||||
| 375,220 | 363,897 |
The financial statements were approved by the Trustees on .........................
.............................. T P R Came (Chairman) Trustee
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THE DAWS HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
Charity information
The charity is a public benefit entity and a registered charity in England and Wales and is incorporated. The address of the principal office is Daws Hall, Henny Road, Lamarsh, Bures, C08 5EX.
1.1 Accounting convention
The financial statements have been prepared in accordance with the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the trust.
1.4 Income
Income is recognised when the trust is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the trust has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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THE DAWS HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Plant and equipment 25% reducing balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Fixed asset investments
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
1.8 Impairment of fixed assets
At each reporting end date, the trust reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.10 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the trust is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
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THE DAWS HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
2 Donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2022 | 2021 | |
| £ | £ | |
| Donations and gifts | 27,687 | 17,097 |
| Grants receivable | 51,175 | 50,750 |
| 78,862 | 67,847 |
3 Charitable activities
| Charitable | Charitable |
|
|---|---|---|
| Income | Income | |
| 2022 | 2021 | |
| £ | £ | |
| Sales within charitable activities | - | 490 |
| Charitable rental income | 16,231 | 14,095 |
| 16,231 | 14,585 |
4 Other trading activities
| Unrestricted | Unrestricted | Unrestricted | Unrestricted | ||
|---|---|---|---|---|---|
| funds | funds | ||||
| 2022 | 2021 | ||||
| £ | £ | ||||
| Fundraising events | 4,439 | 893 | |||
| Shop income | 4,669 | 670 | |||
| Other trading activities | 9,108 | 1,563 | |||
| 5 | Other income | ||||
| Unrestricted | Unrestricted | ||||
| funds | funds | ||||
| 2022 | 2021 | ||||
| £ | £ | ||||
| Other income | 1,450 | 22,805 |
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THE DAWS HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2022
6 Charitable activities
| Charitable | Charitable |
|
|---|---|---|
| Expenditure | Expenditure | |
| 2022 | 2021 | |
| £ | £ | |
| Wages/salaries | 74,175 | 66,133 |
| Employer's NIC | 1,620 | 1,172 |
| Pension costs | 1,381 | 1,163 |
| Course instructors | 181 | - |
| School house consumables | 14,706 | 1,149 |
| Water, light & heat | 411 | 388 |
| Machinery repairs & servicing | 475 | 149 |
| Property insurance | 2,270 | 2,270 |
| Printing | 411 | - |
| Property maintenance | 12,902 | 8,699 |
| Fuel & oil | 1,300 | 950 |
| Bookkeeping & accountancy fees | 2,855 | 2,990 |
| Subscriptions | 244 | 232 |
| Office expenses | 1,960 | 4,264 |
| Plant & machinery depreciation | 2,885 | 3,749 |
| 117,776 | 93,308 | |
| 117,776 | 93,308 |
7 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year.
Reimbursement of general expenses incurred by the trustees in respect of the year amounts to £800 (2021: £800).
8 Employees
The average monthly number of employees during the year was:
| 2022 | 2021 |
|---|---|
| Number | Number |
| 4 | 5 |
There were no employees whose annual remuneration was more than £60,000.
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THE DAWS HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2022
9 Net gains/(losses) on investments
| Unrestricted | Unrestricted | Unrestricted | Unrestricted | ||
|---|---|---|---|---|---|
| funds | funds | ||||
| 2022 | 2021 | ||||
| £ | £ | ||||
| Revaluation of investments | 23,448 | 60,519 | |||
| 10 | Tangible fixed assets | ||||
| Plant | and equipment | ||||
| £ | |||||
| Cost | |||||
| At 1 April 2021 | 60,229 | ||||
| Additions | 293 | ||||
| At 31 March 2022 | 60,522 | ||||
| Depreciation and impairment | |||||
| At 1 April 2021 | 48,980 | ||||
| Depreciation charged in the year | 2,885 | ||||
| At 31 March 2022 | 51,865 | ||||
| Carrying amount | |||||
| At 31 March 2022 | 8,657 | ||||
| At 31 March 2021 | 11,249 | ||||
| 11 | Fixed asset investments |
| Listed | |||
|---|---|---|---|
| investments | |||
| £ | |||
| Cost or valuation | |||
| At 1 April 2021 | 321,759 | ||
| Valuation changes | 23,409 | ||
| Disposals | (15,000) | ||
| At 31 March 2022 | 330,168 | ||
| Carrying amount | |||
| At 31 March 2022 | 330,168 | ||
| At 31 March 2021 | 321,759 |
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THE DAWS HALL TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2022
| 12 | Debtors | |||
|---|---|---|---|---|
| 2022 | 2021 | |||
| Amounts falling due within one year: | £ | £ | ||
| Prepayments and accrued income | 675 | 653 | ||
| 13 | Loans and overdrafts | |||
| 2022 | 2021 | |||
| £ | £ | |||
| Bank overdrafts | 43 | - | ||
| Payable within one year | 43 | - |
14 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | |||
|---|---|---|---|
| 2022 | 2021 | ||
| Notes | £ | £ | |
| Bank overdrafts | 13 | 43 | - |
| Other taxation and social security | 4,552 | 5,033 | |
| Accruals and deferred income | 400 | 400 | |
| 4,995 | 5,433 |
15 Related party transactions
There were no disclosable related party transactions during the year (2021 - none).
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