## **Trustees’ Annual Report for the period** **From 1 July 2023 Period start date To 30 June 2024 Period end date** ## **Charity name: Cheltenham Festival of Performing Arts** ## **Charity registration number: 1157550** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**To advance the education of the**
**public in the arts and in particular**
**the arts of Music, Speech and Drama**
**and Dance in all their branches**| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|**To organise and hold the annual**
**Cheltenham Festival of Performing**
**Arts, attracting entries from**
**individuals and groups from across**
**England and Wales.**| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|**The Trustees of the Charity have had**
**regard to the guidance issued by the**
**Charity Commission on public**
**benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Each year, the festival is organised**
**and run entirely by volunteers … be**
**they trustees, committee members,**
**stewards and other helpers. Their**
**overall contribution to the festival is**
**immense.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|**The festival comprises classes in**
**each of the 3 disciplines: Music,**
**Dance and Speech & Drama,**
**allowing the performers to****_compete_**
**in a friendly atmosphere against**
**others and simultaneously gain**
**experience in performing in public,**
**being guided by a professional**
**adjudicator and developing vital life**
**skills.**| ## **Financial Review** |Review of the charity’s
financial position at the
end of the period|Para 1.21|**The charity’s finances are sound,**
**with a profit being recorded for the**
**latest reporting period.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity endeavours to hold**
**funds sufficient to more than cover a**
**total festival loss in any one year.**| |Amount of reserves held|Para 1.22|**£98,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially
in deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**None**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds
(including any
fundraising)|
Para 1.47|
**The charity has once again**
**benefitted from a £20,000 grant from**
**Cheltenham Borough Council. Other**
**income is from Performers’ Entry**
**Fees, Spectator Entrance Fees,**
**Interest on deposits, Sponsorship**
**and Advertising, and a small grant.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**To deposit funds in no-risk interest-**
**bearing bank savings accounts.**| |A description of the
principal risks facing the
charity|Para 1.46|**If Cheltenham Borough Council were**
**to cease awarding the annual**
**Community Grant (£20,000), the**
**charity would struggle to continue to**
**hold the festival at our favoured**
**Cheltenham Town Hall venue**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|**Constitution document**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|Trustees may be selected by decision at
an annual general meeting. Vacant
trustee places may also be flled by
appointment by the members or the
charity trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s
organisational structure
and any wider network
with which the charity
works|
Para 1.51|
**The charity has an Executive**
**Committee, comprising the Trustees**
**and two other volunteers.**
**Additionally, there is a committee for**
**each of the 3 disciplines Music,**
**Dance and Speech & Drama, a**
**Secretary for Cups and Medals and a**
**new Marketing person**| |---|---|---| |Relationship with any
related parties|Para 1.51|**Currently nil, although efforts will be**
**made to reach out to other parties**| ## **Reference and Administrative details** |Charity name|Cheltenham Festival of Performing Arts| |---|---| |Other name the charity
uses|CFPA| |Registered charity number|1157550| |Charity’s principal address|88 Cambrian Road
Walton Cardiff
TEWKESBURY
Glos.
GL20 7RP| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---| |Allan Gillespie|Chair||Executive Committee| |Jonathan Dyer|Vice Chair||Executive Committee| |LesleyHendrie|Secretary||Executive Committee| |Duncan Hooper|Treasurer||Executive Committee| |David Terry|Music Secretary||Executive Committee| |Carol McDowall|Dance Secretary||Executive Committee| |Rebecca Vines|Speech Secretary||Executive Committee| |Fiona Crouch|Development Officer|1 Jul ’24 – 1 Mar ‘25|Executive Committee| |Patricia
Hemming|Friends Secretary||Executive Committee| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** **Full name(s)** Allan A Gillespie **Position (eg** Chair **Secretary, Chair, etc)** ~~ee~~ **Date** ~~[ee]~~ **CHELTENHAM FESTIVAL OF PERFORMING ARTS INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30th JUNE 2025** |**Notes**
**INCOME**
Box Office
**1**
Competitors' Entry Fees
Community Grant
Donations
Friends
Gift Aid
Grants & Awards
Interest on Investments
Sponsorship
Programme Sales
Medals & Other Sales
Misc
**GROSS INCOME**
Accountancy
Adjudicators Expenses
Adjudicators Fees
Domain & Email Renewals
Competition Medals & Trophies
Federation of Festivals
Hire of Halls
**2**
Hire of Equipment & Piano Tuning
**3**
Insurance
Miscellaneous
Printing of Programmes & Certificates
Office Expenses
Subscriptions
Website
Valerie Walsh Award
Young Performer/K Nutland Award
**SURPLUS FOR THE YEAR**
Advertising
**EXPENDITURE**|**2025**
**£**
1,055
14,930
22,845
20,000
250
1,086
250
2,914
1,700
1,894
16
221
**67,161**
300
6,196
9,485
56
4,896
446
36,602
1,141
350
1,030
2,097
355
59
690
1,000
64,703
**£2,458**|**2024**
**£**| |---|---|---| |||700
16,119
20,653
20,000
91
1,176
300
1,979
575
1,924
154
130| |||| |||**63,801**| |||| |||300
6,714
8,885
175
2,895
431
38,202
1,032
350
393
1,779
51
30
600
200
500| |||| |||62,537| |||| ||**£2,458**|**£1,264**| **CHELTENHAM FESTIVAL OF PERFORMING ARTS BALANCE SHEET 30th JUNE 2025** |**Notes**
**CURRENT ASSETS**
Debtors
4
Bank Current Account
5
Investment Accounts
6
**CURRENT LIABILITIES**
Creditors
7
**NET ASSETS**
**Represented by:**
**FESTIVAL FUND**
At 1st July 2024
Surplus for the year
At 30th June 2025|**2025**
**£**
9,084
26,170
82,029
117,283
514
**£116,769**
114,311
2,458
**£116,769**|**2024**
**£**| |---|---|---| |||9,309
23,673
81,829| |||| |||114,811| |||| |||500| |||| |||**£114,311**| |||| |||113,047| |||| |||1,264| |||| ||**£116,769**|**£114,311**| **CHELTENHAM FESTIVAL OF PERFORMING ARTS NOTES TO THE ACCOUNTS YEAR ENDED 30th JUNE 2025** ## **1. Box Office** Box office income is included Gross for the year.Commission and Card Fees are included in Hire of Halls ## **2. Hire of Halls** Includes full Hire Cost of Town Hall (£36,337) plus Commission on Ticket Sales & Card Fees ## **3. Hire of Equipment** Hire of Equipment includes Piano Tuning and Dance Floor |**4. Debtors**
Includes Town Hall deposit for 2025, £9,084, 2024 £9,084
**5. Bank Current Accounts**
Lloyds Current Account
Lloyds Entries Account
Lloyds Reserve
**6. Investment Accounts**
National Savings Account
National Savings Account re Barbara Roberts
United Trust Bank Charity 1 year Bond
**7. Creditors**
Outstanding Town Hall Charges of £nil, (2024, £nil).|**2025**
**£**
9,084
7,014
15,407
3,749
26,170
82,029
82,029
514|**2024**
**£**| |---|---|---| |||9,309| |||| |||9,533
14,140| |||| |||23,673| |||| |||16,527
13,273
52,029| |||| |||81,829| |||| ||514|500| **Independent examiner's report to the trustees of Cheltenham Festival of Performing Arts** I report on the accounts of the Trust for the year ended 30th June 2025 which are set out on the pages attached. ## Respective responsibilities of Trustees and Examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under Section 145 of the 2011 Act - To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act. - To state whether matters have come to my attention. ## Basis of Independent Examiner's Report My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records maintained by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## Independent Examiner's Statement In connection with my examination no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements: - To keep records in accordance with section 130 of the 2011 Act and - To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met Matthew A Bennett Fellow Member of the Association of Accounting Technicians 43 Ryeworth Road, Cheltenham, GL52 6LG 4th March 2026