OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← The Cheltenham Festival Of Performing Arts

2025-06-30-accounts

Trustees’ Annual Report for the period

From 1 July 2023 Period start date To 30 June 2024 Period end date

Charity name: Cheltenham Festival of Performing Arts

Charity registration number: 1157550

Objectives and Activities

SORP reference
Summary of the purposes
of the charity as set out in
its governing document		 Para 1.17 To advance the education of the
public in the arts and in particular
the arts of Music, Speech and Drama
and Dance in all their branches
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.		 Para 1.17 and
1.19		 To organise and hold the annual
Cheltenham Festival of Performing
Arts, attracting entries from
individuals and groups from across
England and Wales.
Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para 1.18 The Trustees of the Charity have had
regard to the guidance issued by the
Charity Commission on public
benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Contribution made by
volunteers		 Para 1.38 Each year, the festival is organised
and run entirely by volunteers … be
they trustees, committee members,
stewards and other helpers. Their
overall contribution to the festival is
immense.

Achievements and Performance

SORP reference
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.		 Para 1.20 The festival comprises classes in
each of the 3 disciplines: Music,
Dance and Speech & Drama,
allowing the performers tocompete
in a friendly atmosphere against
others and simultaneously gain
experience in performing in public,
being guided by a professional
adjudicator and developing vital life
skills.

Financial Review

Review of the charity’s
financial position at the
end of the period		 Para 1.21 The charity’s finances are sound,
with a profit being recorded for the
latest reporting period.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity endeavours to hold
funds sufficient to more than cover a
total festival loss in any one year.
Amount of reserves held Para 1.22 £98,000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially
in deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23 None

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds
(including any
fundraising)
Para 1.47
The charity has once again
benefitted from a £20,000 grant from
Cheltenham Borough Council. Other
income is from Performers’ Entry
Fees, Spectator Entrance Fees,
Interest on deposits, Sponsorship
and Advertising, and a small grant.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 To deposit funds in no-risk interest-
bearing bank savings accounts.
A description of the
principal risks facing the
charity		 Para 1.46 If Cheltenham Borough Council were
to cease awarding the annual
Community Grant (£20,000), the
charity would struggle to continue to
hold the festival at our favoured
Cheltenham Town Hall venue

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
(trust deed, royal charter)		 Para 1.25 Constitution document
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees		 Para 1.25 Trustees may be selected by decision at
an annual general meeting. Vacant
trustee places may also be flled by
appointment by the members or the
charity trustees.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s
organisational structure
and any wider network
with which the charity
works
Para 1.51
The charity has an Executive
Committee, comprising the Trustees
and two other volunteers.
Additionally, there is a committee for
each of the 3 disciplines Music,
Dance and Speech & Drama, a
Secretary for Cups and Medals and a
new Marketing person
Relationship with any
related parties		 Para 1.51 Currently nil, although efforts will be
made to reach out to other parties

Reference and Administrative details

Charity name Cheltenham Festival of Performing Arts
Other name the charity
uses		 CFPA
Registered charity number 1157550
Charity’s principal address 88 Cambrian Road
Walton Cardiff
TEWKESBURY
Glos.
GL20 7RP

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
Allan Gillespie Chair Executive Committee
Jonathan Dyer Vice Chair Executive Committee
LesleyHendrie Secretary Executive Committee
Duncan Hooper Treasurer Executive Committee
David Terry Music Secretary Executive Committee
Carol McDowall Dance Secretary Executive Committee
Rebecca Vines Speech Secretary Executive Committee
Fiona Crouch Development Officer 1 Jul ’24 – 1 Mar ‘25 Executive Committee
Patricia
Hemming		 Friends Secretary Executive Committee

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s)

Full name(s) Allan A Gillespie Position (eg Chair Secretary, Chair, etc) ~~ee~~ Date ~~[ee]~~

CHELTENHAM FESTIVAL OF PERFORMING ARTS INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30th JUNE 2025

Notes
INCOME
Box Office
1
Competitors' Entry Fees
Community Grant
Donations
Friends
Gift Aid
Grants & Awards
Interest on Investments
Sponsorship
Programme Sales
Medals & Other Sales
Misc
GROSS INCOME
Accountancy
Adjudicators Expenses
Adjudicators Fees
Domain & Email Renewals
Competition Medals & Trophies
Federation of Festivals
Hire of Halls
2
Hire of Equipment & Piano Tuning
3
Insurance
Miscellaneous
Printing of Programmes & Certificates
Office Expenses
Subscriptions
Website
Valerie Walsh Award
Young Performer/K Nutland Award
SURPLUS FOR THE YEAR
Advertising
EXPENDITURE		 2025
£
1,055
14,930
22,845
20,000
250
1,086
250
2,914
1,700
1,894
16
221
67,161
300
6,196
9,485
56
4,896
446
36,602
1,141
350
1,030
2,097
355
59
690
1,000
64,703
£2,458		 2024
£
700
16,119
20,653
20,000
91
1,176
300
1,979
575
1,924
154
130
63,801
300
6,714
8,885
175
2,895
431
38,202
1,032
350
393
1,779
51
30
600
200
500
62,537
£2,458 £1,264

CHELTENHAM FESTIVAL OF PERFORMING ARTS BALANCE SHEET 30th JUNE 2025

Notes
CURRENT ASSETS
Debtors
4
Bank Current Account
5
Investment Accounts
6
CURRENT LIABILITIES
Creditors
7
NET ASSETS
Represented by:
FESTIVAL FUND
At 1st July 2024
Surplus for the year
At 30th June 2025		 2025
£
9,084
26,170
82,029
117,283
514
£116,769
114,311
2,458
£116,769		 2024
£
9,309
23,673
81,829
114,811
500
£114,311
113,047
1,264
£116,769 £114,311

CHELTENHAM FESTIVAL OF PERFORMING ARTS NOTES TO THE ACCOUNTS YEAR ENDED 30th JUNE 2025

1. Box Office

Box office income is included Gross for the year.Commission and Card Fees are included in Hire of Halls

2. Hire of Halls

Includes full Hire Cost of Town Hall (£36,337) plus Commission on Ticket Sales & Card Fees

3. Hire of Equipment

Hire of Equipment includes Piano Tuning and Dance Floor

4. Debtors
Includes Town Hall deposit for 2025, £9,084, 2024 £9,084
5. Bank Current Accounts
Lloyds Current Account
Lloyds Entries Account
Lloyds Reserve
6. Investment Accounts
National Savings Account
National Savings Account re Barbara Roberts
United Trust Bank Charity 1 year Bond
7. Creditors
Outstanding Town Hall Charges of £nil, (2024, £nil).		 2025
£
9,084
7,014
15,407
3,749
26,170
82,029
82,029
514		 2024
£
9,309
9,533
14,140
23,673
16,527
13,273
52,029
81,829
514 500

Independent examiner's report to the trustees of Cheltenham Festival of Performing Arts

I report on the accounts of the Trust for the year ended 30th June 2025 which are set out on the pages attached.

Respective responsibilities of Trustees and Examiner

The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Report

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records maintained by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:

have not been met

Matthew A Bennett Fellow Member of the Association of Accounting Technicians 43 Ryeworth Road, Cheltenham, GL52 6LG 4th March 2026