## **Trustees’ annual report for the period**
**From: 01 July 2020 To: 30 June 2021**
**Charity name: Cheltenham Festival of Performing Arts (hereinafter CFPA)**
**Charity registration number: 1157550**
**Company number: N/A**
## **Objectives and activities**
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SORP
reference
Charities
SORP (FRS
102)
Summary of the purposes Para 1.17 To advance the education of the public
of the charity as set out in the Arts, and in particular the Arts of
in its governing Music, Speech and Drama, and Dance
document in all their branches.
Summary of the main Para 1.17 and - To hold or promote annual
activities in relation to 1.19 competitive Festivals.
-
those purposes for the To present and promote public
public benefit, in performances, concerts and recitals.
-
particular, the activities, To affiliate to The British and
projects or services International Federation of Festivals
identified in the and to further the charitable objects of
accounts. the said Federation.
Statement confirming Para 1.18 The trustees of CFPA have had regard
whether the trustees to the guidance issued by the Charity
have had regard to the Commission on public benefit and this
guidance issued by the informs the decision-making of the
Charity Commission on trustees in determining policies and
public benefit implementing procedures.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP
reference
Policy on grant making No statement is made on this subject
Para 1.38
Policy on social No statement is made on this subject
Para 1.38
investment including
program related
investment
The trustees recognise the huge
Contribution made by contribution made to the running of
Para 1.38
volunteers CFPA by volunteers. All the trustees
are themselves volunteers. All
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committee members of the three sections: Dance, Music, Speech & Drama are volunteers. The annual concerts and the Festival itself rely exclusively on the services of nearly one hundred volunteer stewards who welcome visitors, direct and safeguard competitors, assist adjudicators and prepare cups, trophies, certificates, etc. for the contestants. Recognition of the services of volunteers is given at the Annual General Meeting as well as at planning and social events when volunteers are publicly thanked for their efforts. No statement is made on this subject
Other
## **Achievements and performance**
The main activity of the charity is to stage an annual festival of performing arts. The Festival usually runs for 12 Summary of the main Para 1.20 continuous days in Cheltenham Town achievements of the Hall. Approximately 3500 performers, charity, identifying the difference the charity’s mainly children, compete in more than work has made to the 340 dance, music, and speech and circumstances of its drama classes. beneficiaries and any wider benefits to society Most of the performances are as a whole. competitive in nature and are judged by professional adjudicators. These are highly regarded national and international artists selected each year by the Festival Committee from the list of adjudicators published annually by the British & International Federation of Festivals, with whom the Cheltenham Festival of Performing Arts is an affiliated member. The majority of performances are either solo, duet, or small group activities (e.g. dance, music or verse speaking). However, school choirs and orchestras, dance schools, and adult choirs from many parts of the UK also take part. The other significant activity that
takes place annually is the Nutland Award for Festival Young Musician. Founded in 1995 this award is in memory of Keith Nutland, a former President of the Festival. Young musicians are invited to give a recital in front of a panel of judges and an audience. The winner receives a cheque for £1000 to help with future musical training.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**The impact of the Coronavirus pandemic** – in the early part of 2020, the Nutland Concert and the May Festival, were both cancelled, due to the pandemic. All the entry fees paid to performers were refunded and the Borough Council Community Grant (which partly funds the hire of the Cheltenham Town Hall) was carried over to fund the 2021 Festival.
In 2021, as the government’s lockdown programme eased, it was possible to stage a reducedscale Festival in the Pittville Pump Rooms with solo-only performances and reduced audience numbers. This was the first indoor public event to take place in Cheltenham since the start of the lockdown.
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The Festival described above meets
the charity’s objectives by being:
Para 1.41
-
Achievements against open to performers of all ages
-
objectives set conducted with due regard to the
safety and wellbeing of performers
and spectators alike
-
non-profit-making
The charity is non-profit-making. The
entry fees and admission charges are
Para 1.41
Performance of set with the intention of maintaining a
fundraising activities level balance over time between
against objectives set income and expenditure.
The charity invests funds in risk-free
bank accounts so as to safeguard its
Para 1.41
Investment performance financial reserves.
against objectives
Other No statement is made on this subject
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## **Financial review**
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Review of the charity’s Para 1.21 The charity’s financial position at the
financial position at the end of the FY is deemed to be a
end of the period healthy one.
Statement explaining the Para 1.22 The charity aims to hold reserves
policy for holding sufficient to meet the running costs for
reserves stating why they two years in succession, should income
are held be nil.
Amount of reserves held Para 1.22 £123,019
Reasons for holding zero Para 1.22
reserves No statement is made on this subject
Details of fund materially Para 1.24
in deficit No statement is made on this subject
Explanation of any Para 1.23 The charity currently relies heavily on a
uncertainties about the Community Grant of £20,000 annually
charity continuing as a from Cheltenham Borough Council.
going concern Plans are currently being developed to
reduce the reliance on this funding.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Community grant from Cheltenham
Borough Council
Para 1.47
The charity’s principal Sponsorship from local businesses
sources of funds Contributions from the Festival
(including any ‘Friends’
fundraising) Performers’ entrance fees
Audience admission fees
See para 1.41above.
Investment policy and Para 1.46
objectives including any
social investment policy
adopted
See para 1.22 above.
Para 1.46
A description of the
principal risks facing the
charity
Other No statement is made on this subject
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## **Structure, governance and management**
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Description of charity’s
trusts:
Type of governing Para 1.25 The charity’s affairs are governed by
document: for example, its Constitution (last amended 4 [th]
trust deed, memorandum October 2017).
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and articles of
association etc
How is the charity Para 1.25 The charity is a Charitable
constituted? Incorporated Organisation with voting
for example limited members other than charity trustees.
company, unincorporated
association, CIO
Trustee selection Para 1.25 The members or the charity trustees
methods including details may at any time decide to appoint a
of any constitutional new charity trustee, whether in place
provisions e.g. election to of a charity trustee who has retired or
post or name of any been removed in accordance with
person or body entitled clause 16 of the Constitution
to appoint one or more (Retirement and removal of charity
trustees trustees), or as an additional charity
trustee, provided that the number of
charity trustees is not fewer than five
or more than nine.
Charity trustees may either be
appointed at the annual general
meeting (when one third of existing
trustees must retire), or may be
appointed at any time by the charity
trustees and must then retire at the
next general meeting.
Fourteen clear days’ notice of any
general meeting must be given to all
members and must include details of
persons standing for election or re-
election as a trustee.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The Hon. Secretary is responsible for
providing new trustees with a copy of
Para 1.51
Policies and procedures the Constitution, copies of all policies,
adopted for the induction minutes of recent meetings, other
and training of trustees relevant documentation, and the
contact details of all trustees and
committee members.
The organisation is managed by an
Executive Committee consisting of
Para 1.51
The charity’s Chairman, Vice-Chairman, Hon.
organisational structure Secretary Treasurer and section
and any wider network secretaries for Dance, Music, and
with which the charity Speech & Drama.
works Each of the three sections is managed
by a committee which meets prior to
the annual Festival to carry out
detailed planning.
The Cheltenham Festival of Performing
Arts is affiliated to the British &
Para 1.51
Relationship with any International Federation of Festivals,
related parties Cheltenham Arts Council, and is also a
member of the Cheltenham Chamber
of Commerce.
Other No statement is made on this subject
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## **Reference and administrative details**
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Charity name The Cheltenham Festival of Performing Arts
--
Other name the charity
uses
Registered charity 1157550
number
Charity’s principal 17 Walnut Close, Cheltenham, Gloucestershire GL52
address 3AF
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Garth Barnes Chairman
1
2 Janice Keen Vice-Chairman
3 Brian Harding Hon. Secretary
4 Allan Gillespie Treasurer
5 Carol McDowall Dance Secretary
6 David Terry Music Secretary
Rebecca Vines Speech & Drama
7
Secretary
8 ---
9
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10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name --**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year --**
## **Funds held as custodian trustees on behalf of others**
-- Description of the assets held in this capacity -- Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects -- Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (optional information)**
**----- Start of picture text -----**
Type of Name Address
adviser
--
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**Name of chief executive or names of senior staff members (optional information)**
--
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
## **None**
## **Declarations**
**The company has taken advantage of the small companies’ exemption in preparing the report above.**
**The trustees declare that they have approved the trustees’ report (including directors’ report) above.**
**Signed on behalf of the charity’s trustees/directors**
**Signature(s)**
**Full name(s)** Brian Harding
**Position (for example** Hon. Secretary **Secretary, Chair, etc)**
**Date** 10[th] April 2022
**CHELTENHAM FESTIVAL OF PERFORMING ARTS INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30th JUNE 2021**
|**Notes**
**INCOME**
Box Office
**1**
Events
Competitorss' Entry Fees
Community Grant
Donations
Friends
Gift Aid
Grants & Awards
Interest on Investments
Sponsorship
Programme Sales
Gift & Other Sales
Misc
**GROSS INCOME**
Accountancy
Adjudicators Expenses
Adjudicators Fees
Admin Assistant
Advertising & Publicity
Banners
Comptetition Trophies
School Transport Assistance
Federation of Festivals
Hire of Halls*
**2**
Hire of Equipment
**3**
Insurance
Encore PR (various)
Miscellaneous
Postage & Telephone
Printing of Programmes
Printing of Syllabus
Secretaries' Honoraria
Sheet Music Purchases
Stationery & Printing
Subscriptions
Website
B Roberts Award
Valerie Walsh Award
K Nutland Award
Corporation Tax
**SURPLUS/(DEFICIT) FOR THE YEAR**
Advertising
**EXPENDITURE**|**2021**
**£**
7,078
20,000
5,071
1,543
680
1,526
33
406
**36,337**
300
3,214
4,209
342
2,842
534
23,175
977
290
5,533
227
65
810
100
290
42,908
**(£6,571)**|**2020**
**£**|
|---|---|---|
|||1,103
1,429
1,833
375
400
549
1,307
11|
||||
|||**7,007**|
||||
|||251
366
65
290
2,340
11
65
1,098
104|
||||
|||4,590|
||||
||**(£6,571)**|**£2,417**|
**CHELTENHAM FESTIVAL OF PERFORMING ARTS BALANCE SHEET 30th JUNE 2021**
|**Notes**
**CURRENT ASSETS**
Debtors
Bank Current Account
4
Bank Deposit/Savings Accounts
5
Investment Accounts
6
**CURRENT LIABILITIES**
Creditors
**NET ASSETS**
**Represented by:**
**FESTIVAL FUND**
At 1st July 2020
Surplus/(Deficit) for the year
At 30th June 2021|**2021**
**£**
176
45,660
3,406
80,418
129,660
6,641
**£123,019**
129,590
(6,571)
**£123,019**|**2020**
**£**|
|---|---|---|
|||11,042
5,815
33,404
79,329|
||||
|||129,590|
||||
||||
||||
|||**£129,590**|
||||
|||127,173|
||||
|||2,417|
||||
||**£123,019**|**£129,590**|
**Independent examiner's report to the trustees of Cheltenham Festival of Performing Arts**
I report on the accounts of the Trust for the year ended 30th June 2021 which are set out on the pages attached.
## Respective responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under Section 145 of the 2011 Act
- To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act.
- To state whether matters have come to my attention.
## Basis of Independent Examiner's Report
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records maintained by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## Independent Examiner's Statement
In connection with my examination no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
- To keep records in accordance with section 130 of the2011 Act and
- To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met
## Matthew A Bennett
Fellow Member of the Association of Accounting Technicians 43 Ryeworth Road, Cheltenham, GL52 6LG 3rd February 2022
**CHELTENHAM FESTIVAL OF PERFORMING ARTS NOTES TO THE ACCOUNTS YEAR ENDED 30th JUNE 2021**
## **1. Box Office**
No Box office income during the year.
## **2. Hire of Halls**
Includes full Hire Cost of Pump Room (£28,969) less 20% Charity Discount (£5,794) = Net £23,175
## **3. Hire of Equipment**
Hire of Equipment includes Piano Tuning and Dance Floor
|**4. Bank Current Accounts**
Barclays Current Account
Barclays Entries Account
**5. Bank Deposit/Savings Accounts**
Barclays Business Saver Account
Barclays Saver Account-Cup Contingency
Barclays Saver Account-Computer Contingency
Barclays Saver Account-Workshop Contingency
United Charity 100 day notice account
Virgin Money Charity Deposit Account
**6. Investment Accounts**
National Savings Account
National Savings Account re Barbara Roberts
United Trust Bank Charity 1 year Bond|**2021**
**£**
42,628
3,032
45,660
145
730
1,692
839
3,406
16,383
13,157
50,878
80,418|**2020**
**£**|
|---|---|---|
|||2,783
3,032|
||||
|||5,815|
||||
|||5,144
729
1,692
839
25,000|
||||
|||33,404|
||||
|||16,266
13,063
50,000|
||||
||80,418|79,329|
**CHELTENHAM FESTIVAL OF PERFORMING ARTS INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30th JUNE 2021**
|**Notes**
**INCOME**
Box Office
**1**
Events
Competitorss' Entry Fees
Community Grant
Donations
Friends
Gift Aid
Grants & Awards
Interest on Investments
Sponsorship
Programme Sales
Gift & Other Sales
Misc
**GROSS INCOME**
Accountancy
Adjudicators Expenses
Adjudicators Fees
Admin Assistant
Advertising & Publicity
Banners
Comptetition Trophies
School Transport Assistance
Federation of Festivals
Hire of Halls*
**2**
Hire of Equipment
**3**
Insurance
Encore PR (various)
Miscellaneous
Postage & Telephone
Printing of Programmes
Printing of Syllabus
Secretaries' Honoraria
Sheet Music Purchases
Stationery & Printing
Subscriptions
Website
B Roberts Award
Valerie Walsh Award
K Nutland Award
Corporation Tax
**SURPLUS/(DEFICIT) FOR THE YEAR**
Advertising
**EXPENDITURE**|**2021**
**£**
7,078
20,000
5,071
1,543
680
1,526
33
406
**36,337**
300
3,214
4,209
342
2,842
534
23,175
977
290
5,533
227
65
810
100
290
42,908
**(£6,571)**|**2020**
**£**|
|---|---|---|
|||1,103
1,429
1,833
375
400
549
1,307
11|
||||
|||**7,007**|
||||
|||251
366
65
290
2,340
11
65
1,098
104|
||||
|||4,590|
||||
||**(£6,571)**|**£2,417**|
**CHELTENHAM FESTIVAL OF PERFORMING ARTS BALANCE SHEET 30th JUNE 2021**
|**Notes**
**CURRENT ASSETS**
Debtors
Bank Current Account
4
Bank Deposit/Savings Accounts
5
Investment Accounts
6
**CURRENT LIABILITIES**
Creditors
**NET ASSETS**
**Represented by:**
**FESTIVAL FUND**
At 1st July 2020
Surplus/(Deficit) for the year
At 30th June 2021|**2021**
**£**
176
45,660
3,406
80,418
129,660
6,641
**£123,019**
129,590
(6,571)
**£123,019**|**2020**
**£**|
|---|---|---|
|||11,042
5,815
33,404
79,329|
||||
|||129,590|
||||
||||
||||
|||**£129,590**|
||||
|||127,173|
||||
|||2,417|
||||
||**£123,019**|**£129,590**|
**Independent examiner's report to the trustees of Cheltenham Festival of Performing Arts**
I report on the accounts of the Trust for the year ended 30th June 2021 which are set out on the pages attached.
## Respective responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under Section 145 of the 2011 Act
- To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act.
- To state whether matters have come to my attention.
## Basis of Independent Examiner's Report
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records maintained by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## Independent Examiner's Statement
In connection with my examination no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
- To keep records in accordance with section 130 of the2011 Act and
- To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met
## Matthew A Bennett
Fellow Member of the Association of Accounting Technicians 43 Ryeworth Road, Cheltenham, GL52 6LG 3rd February 2022
**CHELTENHAM FESTIVAL OF PERFORMING ARTS NOTES TO THE ACCOUNTS YEAR ENDED 30th JUNE 2021**
## **1. Box Office**
No Box office income during the year.
## **2. Hire of Halls**
Includes full Hire Cost of Pump Room (£28,969) less 20% Charity Discount (£5,794) = Net £23,175
## **3. Hire of Equipment**
Hire of Equipment includes Piano Tuning and Dance Floor
|**4. Bank Current Accounts**
Barclays Current Account
Barclays Entries Account
**5. Bank Deposit/Savings Accounts**
Barclays Business Saver Account
Barclays Saver Account-Cup Contingency
Barclays Saver Account-Computer Contingency
Barclays Saver Account-Workshop Contingency
United Charity 100 day notice account
Virgin Money Charity Deposit Account
**6. Investment Accounts**
National Savings Account
National Savings Account re Barbara Roberts
United Trust Bank Charity 1 year Bond|**2021**
**£**
42,628
3,032
45,660
145
730
1,692
839
3,406
16,383
13,157
50,878
80,418|**2020**
**£**|
|---|---|---|
|||2,783
3,032|
||||
|||5,815|
||||
|||5,144
729
1,692
839
25,000|
||||
|||33,404|
||||
|||16,266
13,063
50,000|
||||
||80,418|79,329|