## Batley Food Bank
Charity number 1157520
## Annual Report and Financial Statements
for the year ended 30 September 2023
## Batley Food Bank
Annual Report and Financial Statements for the year ended 30 September 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 9|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Batley Food Bank
## Trustees' report for the year ended 30 September 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Name Position Dates** Catherine Pinder Chair and treasurer Tracey Race Secretary Caroline Jones Helen Wilde Barbara Martin Aafaq Butt Claire Black Gina Harding Sally Wallace Jones Clare Mullany Leah Phillips Carol Lightbody **Charity number** 1157520
Resigned 6 October 2022
Appointed 9 February 2023 Appointed 9 February 2023 Appointed 2 May 2022 Appointed 9 February 2023 Resigned 20 February 2024 Appointed 23 November 2023 Appointed 23 November 2023
Registered in England and Wales
## **Registered and principal address**
Admiral House Blakeridge Lane Batley WF17 8PD Lloyds Bank plc Co-operative Bank 75 Commercial Street 47 Low Lane Batley Batley WF17 5EQ WF17 9EY
## **Bankers**
## **Independent examiner**
E J Beverley FCCA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 18 June 2014 and governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Batley Food Bank
## Trustees' report (continued) for the year ended 30 September 2023
## **Objectives and activities**
## **The charity's objects**
To alleviate the effects of food poverty and specifically to create and operate a food bank for the people of Batley and its environs.
## **The charity's main activities**
Operating a food bank providing emergency food aid to people resident in an area of the North Kirklees local authority area covering Batley, Heckmondwike, Cleckheaton, Liversedge, Birstall and Birkenshaw, along with parts of Dewsbury including Mirfield.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular alleviating the effects of food poverty in our local area.
## **Achievements and performance**
The year up to end of September 2022 was busier than ever. 3385 referrals were received, resulting is us providing food for 7305 people. This equates to 153,405 meals.
During the year we saw an increase in the number of people being referred to us, who have never used a food bank before.
We were able to secure funding to supply ingredients for Christmas dinners and Christmas hampers for those who would otherwise struggle to provide food over the festive period.
We have built stronger relationships within the local community including giving presentations to local schools and churches, as well as visits to the food bank from local Brownie and Cub packs. Work experience placements from local six forms has also increased awareness of the role of the food bank amongst young people.
Regular meetings are help with other local food banks and welfare providers to ensure the approach is consistent and to prevent overuse of the services.
## **Financial review**
The net payments for the year were £8,940, including net payments of £28,455 on unrestricted funds and net receipts of £19,515 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, at the year end were £22,534.
The aim is to have enough money in reserve to meet the expenses of the food bank for 3 months. This includes rent, wages and all other essential expenses. The current reserves amount is set at £40,000. This would allow the staff to be given notice and enable an orderly winding up should the charity need to close.
Approved by the board of trustees on 08/07/2024
Carol Lightbody (Trustee)
3
## Batley Food Bank
## Independent examiner's qualified report to the trustees of Batley Food Bank
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 September 2023, which are set out on pages 5 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement - matter of concern identified**
I have completed my examination. I have identified a matter of concern in my report because there has been a payment to a related party which appears not to be in accordance with the trusts of the charity.
A relative of a trustee has been employed by the charity, there is no permission for this in the constitution and therefore Charity Commission permission is required for this employment, but has not been obtained. During the year the employee was paid £2,730.
The trustees believe the employment is in the best interests of the charity and ensured the related party trustee was not involved in any decisions concerning the employment. Not obtaining Charity Commission permission was an oversight on their part which they are now in the process of remedying.
I confirm that no other material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
09/07/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Batley Food Bank
## Receipts and payments account for the year ended 30 September 2023
|Notes
2023
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
65,785
Fundraising
543
**Total receipts**
66,328
**Payments**
Salaries NI and pensions
27,030
Food and consumables stock
51,329
Telephone
823
Insurance
512
Stationery
989
Equipment
132
Subscriptions
108
IT services
529
Other costs - service users
231
Vehicle leasing
1,872
Volunteer expenses
744
Professional fees
1,453
Moving expenses
2
Rent and utilities
7,622
Other expenses
154
Fundraising costs
444
Accountancy and independent examination
809
**Total payments**
94,783
**Net receipts / (payments)**
(28,455)
**Fund balances brought forward**
50,989
**Fund balances carried forward**
(3)
22,534|2023
Restricted
funds
£
64,196
-
64,196
11,962
30,741
-
-
-
-
-
-
-
-
-
-
-
1,978
-
-
-
44,681
19,515
-
19,515|2023
Total
funds
£
129,981
543
130,524
38,992
82,070
823
512
989
132
108
529
231
1,872
744
1,453
2
9,600
154
444
809
139,464
(8,940)
50,989
42,049|2022
Total
funds
£
73,237
-
73,237
38,598
57,889
627
490
319
742
60
275
1,994
3,086
890
2,322
505
16,199
224
-
540
124,760
(51,523)
102,512
50,989|
|---|---|---|---|
5
## Batley Food Bank Statement of assets and liabilities
|as at 30 September 2023
2023
Unrestricted
£
**Cash funds**
Cash at bank
22,486
Cash in hand
48
**Total cash funds**
22,534
**Debtors and prepayments**
Prepayments
**Assets retained for the charity's own use**
Catering fridge and two upright fridges
Three chest freezers and one upright freezer
Computer tower, keyboard and monitor
Two printers
Shelving units
Two office desks
Henry vacuum cleaner
Shredder
**Liabilities**
Accruals
Taxation and social security
Other creditors|2023
Restricted
£
19,515
-
19,515|2023
Total
£
42,001
48
42,049
2023
£
85
85
2023
£
1,200
179
88
1,467|2022
Total
£
50,823
166
50,989|
|---|---|---|---|
The financial statements were approved by the board of trustees on 08/07/2024
Carol Lightbody (Trustee)
6
## Batley Food Bank
## Notes to the accounts
## for the year ended 30 September 2023
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Batley Food Bank
## Notes to the accounts continued
## for the year ended 30 September 2023
|**2 Grants and donations**
Albert Hunt Trust
ASDA Foundation
Batley & Birstall Community Fund
First Give
Freemasonry & Lieutenancies Partnership Fund
Huddersfield Town Foundation
Julia & Hans Rausing Trust
Kirklees Council
Morrisons Foundation
Neighbourly fund
PPG Industries
Other donations
**3 Restricted funds**
Balance b/f
£
Kirklees Council
-
Neighbourly Grants
-
Albert Hunt Trust
-
Huddersfield Town
-
Julia & Hans Rausing
-
Morrisons
-
Batley & Birstall Community Fund
-
-|2023
Unrestricted
funds
£
-
-
-
-
2,675
-
-
-
-
-
-
63,110
65,785
Incoming
£
39,916
2,000
2,000
1,000
11,280
3,000
5,000
64,196|2023
Restricted
funds
£
2,000
-
5,000
-
-
1,000
11,280
39,916
3,000
2,000
-
-
64,196
Outgoing
£
21,021
1,971
2,000
1,000
11,280
2,409
5,000
44,681|2023
Total
funds
£
2,000
-
5,000
-
2,675
1,000
11,280
39,916
3,000
2,000
-
63,110
129,981
Transfers
£
-
-
-
-
-
-
-
-|2022
Total
funds
£
-
800
-
1,000
-
-
-
39,885
-
1,500
2,500
27,552
73,237
Balance c/f
£
18,895
29
-
-
-
591
-
19,515|
|---|---|---|---|---|
**Fund name Purpose of restriction** Kirklees Council Towards food, toiletries and Christmas hampers. Neighbourly Grants Albert Hunt Trust Towards rent and wages costs. Huddersfield Town Towards fresh food and dairy products. Julia & Hans Rausing Towards rent, wages and driver costs. Morrisons Towards fresh food and dairy products. Batley & Birstall Community Fund Towards fresh food and dairy products.
Towards food, toiletries and Christmas hampers.
Two grants towards food, Christmas hampers and delivery costs. Towards rent and wages costs.
8
## Batley Food Bank
## Notes to the accounts continued
## for the year ended 30 September 2023
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this year. In the previous year Wendy Russell was engaged on a freelance basis and paid £560).
## **Other transactions with trustees or related parties**
|**Other transactions with trustees or related parties**
Anna Russell
A Wilde
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**
Daughter of trustee
Husband of trustee
Administration work done as
freelance worker and then as
an employee
General assistance as an
employee|2023
£
-
2,730
2,730|2022
£
7,935
2,503
10,438|
|---|---|---|
9