## Batley Food Bank
Charity number 1157520
## Annual Report and Financial Statements
for the year ended 30 September 2022
## Batley Food Bank
Annual Report and Financial Statements for the year ended 30 September 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Batley Food Bank
## Trustees' report for the year ended 30 September 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Catherine Pinder Chair and treasurer Tracey Race Secretary Wendy Russell Resigned 20 April 2022 Caroline Jones Helen Wilde Barbara Martin Aafaq Butt Appointed 14 May 2022 **Charity number** 1157520 Registered in England and Wales **Registered and principal address Bankers** Admiral House Lloyds Bank plc Co-operative Bank Blakeridge Lane 75 Commercial Street 47 Low Lane Batley Batley Batley WF17 8PD WF17 5EQ WF17 9EY **Independent examiner** E J Beverley FCCA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 18 June 2014 and governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Batley Food Bank
## Trustees' report (continued) for the year ended 30 September 2022
## **Objectives and activities**
## **The charity's objects**
To alleviate the effects of food poverty and specifically to create and operate a food bank for the people of Batley and its environs.
## **The charity's main activities**
Operating a food bank providing emergency food aid to people resident in an area of the North Kirklees local authority area covering Batley, Heckmondwike, Cleckheaton, Liversedge, Birstall and Birkenshaw, along with parts of Dewsbury including Mirfield.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular alleviating the effects of food poverty in our local area.
## **Achievements and performance**
During the cost-of-living crisis more and more people are struggling to provide basic nutrition. Batley Food Bank assists people through difficult times in the hope that their personal circumstances will improve.
## **Financial review and reserves policy**
The net expenditure for the year was £51,523, on unrestricted funds.
Batley Food Bank relies on donations from the public, churches, mosques, local business, schools and Kirklees Council. We do not enjoy recurrent funding but rely on goodwill.
Members of the public kindly set up monthly contributions ranging from £5 to £30, and many organisations arrange food collections from local businesses, banks and supermarkets.
We have regular support from Kirklees Council which the accounts will indicate but this is not guaranteed but thankfully has always been forth coming.
Our service fills a substantial gap in Council funding as we look after the most vulnerable and as such, we have had verbal assurances that this support will continue. We are in the process of amending the delivery service as it is apparent that the most vulnerable of our service users require this offer.
Due to the ever-increasing volume of work, it is necessary to continue to employ staff as it is not realistic to expect volunteers to carry out the detailed work needed to ensure the food bank remains a going concern.
The charity's free reserves, at the year end were £50,989.
We plan to retain reserves to operate the food bank for a four to six months period as we feel that it is important to strategically plan as a great number of people rely on our services. The reason for the policy is that in the event of no further funding being received, we would be able to pay our core costs over that period of time. This includes wages (staff on temporary contracts), rent and insurance.
The move to more cost-effective premises together with a re-organisation of the staffing structure means our outgoings will reduce. The Food Bank Manager is tasked with sourcing and applying for a wide range of grants and donations. This is already generating additional income.
The rent for the premises is £600.00 per month and other than food is our largest outgoing and as such we are actively pursuing Kirklees for help with this expense. Initial conversations have been positive, and we anticipate support with this major outgoing.
3
## Batley Food Bank
## Trustees' report (continued) for the year ended 30 September 2022
## **Financial review and Reserves policy (continued)**
Staff expenditure will be reviewed quarterly based on the level of service users and referrals to assess if adjustments need to be made. Cash reserves will form part of the decision-making process.
We expect to spend in the region of £4,500.00 per month on food and toiletries and as such much of our ongoing work is around securing funds for and donations of food. Ongoing work includes meetings with Mosques, Kirklees referral agencies, supermarkets, churches, schools, and other agencies who may offer support such as yourselves.
We regularly receive large in-kind donations from various supermarkets which contribute significantly to the running of the food bank, and this will continue indefinitely.
As Trustees of a charity, we have a responsibility to ensure that the Food Bank operates as a going concern, and we work daily to ensure that this happens.
All at the Food Bank hoped that this charity would be short-lived to help people over difficult times but unfortunately the demand for our services continues to rise dramatically and this shows no sign of abating.
Approved by the board of trustees on 03/07/2023
C Pinder (Trustee)
4
## Batley Food Bank
## Independent examiner's report to the trustees of Batley Food Bank
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 September 2022, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
05/07/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Batley Food Bank
## Receipts and payments account for the year ended 30 September 2022
|Notes
2022
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
27,552
**Total receipts**
27,552
**Payments**
Salaries NI and pensions
37,098
Food and consumables stock
14,244
Freelance workers
-
Telephone
627
Insurance
490
Stationery
319
Equipment
742
Subscriptions
60
IT services
275
Other costs - service users
1,994
Vehicle leasing
3,086
Volunteer expenses
890
Training
-
Professional fees
2,322
Moving expenses
505
Rent and utilities
16,199
Other expenses
224
**Total payments**
79,075
**Net movement in funds**
(51,523)
**Fund balances brought forward**
102,512
**Fund balances carried forward**
(3)
50,989|2022
Restricted
funds
£
45,685
45,685
1,500
44,185
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
45,685
-
-
-|2022
Total
funds
£
73,237
73,237
38,598
58,429
-
627
490
319
742
60
275
1,994
3,086
890
-
2,322
505
16,199
224
124,760
(51,523)
102,512
50,989|2021
Total
funds
£
106,177
106,177
15,592
46,428
2,693
1,927
435
103
2,763
159
794
-
-
135
2,304
1,658
400
5,400
5
80,796
25,381
77,131
102,512|
|---|---|---|---|
6
## Batley Food Bank Statement of assets and liabilities
|as at 30 September 2022
2022
Unrestricted
£
**Cash funds**
Cash at bank
50,823
Cash in hand
166
**Total cash funds**
50,989
**Debtors and prepayments**
HMRC - overpayment
Prepayments
**Assets retained for the charity's own use**
Catering fridge and two upright fridges
Three chest freezers and one upright freezer
Computer tower, keyboard and monitor
Two printers
Shelving units
Two office desks
Henry vacuum cleaner
Shredder
**Liabilities**
Pension creditor
Accruals|2022
Restricted
£
-
-
-|2022
Total
£
50,823
166
50,989
2022
£
1241
82
1,323
2022
£
33
809
842|2021
Total
£
102,389
123
102,512|
|---|---|---|---|
The financial statements were approved by the board of trustees on 03/07/2023
C Pinder (Trustee)
7
## Batley Food Bank
## Notes to the accounts
## for the year ended 30 September 2022
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Batley Food Bank
## Notes to the accounts continued
## for the year ended 30 September 2022
|**2 **|**Grants and donations**|||2022|2022|2022|2021|
|---|---|---|---|---|---|---|---|
||||Unrestricted||Restricted|Total|Total|
|||||funds|funds|funds|funds|
|||||£|£|£|£|
||Kirklees Council|||-|39,885|39,885|60,262|
||Sainsbury's neighbourly fund|||-|1,500|1,500|-|
||First Give|||-|1,000|1,000|-|
||PPG Industries|||-|2,500|2,500|-|
||ASDA Foundation|||-|800|800|-|
||Freemasonary & Lieutenanices|Partnership Fund||-|-|-|2,000|
||Other donations|||27,552|-|27,552|43,915|
|||||27,552|45,685|73,237|106,177|
|**3 **|**Restricted funds**|Balance b/f|Incoming||Outgoing|Transfers|Balance c/f|
||Kirklees Council|£
-||£
39,885|£
39,885|£
-|£
-|
||Sainsbury's neighbourly fund|-||1,500|1,500|-|-|
||First Give|-||1,000|1,000|-|-|
||PPG Industries|-||2,500|2,500|-|-|
||ASDA Foundation|-||800|800|-|-|
|||-||45,685|45,685|-|-|
||**Fund name**|**Purpose of restriction**||||||
||Kirklees Council|To be spent on|food, rising cost of fuel and items|||related to this including||
||Sainsbury's neighbourly fund|hygiene products, cleaning products.
Towards food costs.||||||
||First Give|Towards food costs.||||||
||PPG Industries|Towards food costs||and salaries||||
||ASDA Foundation|Towards food costs.||||||
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
Wendy Russell was engaged on a freelance basis for consultancy and was paid £560 during the year (2021: £315).
No other trustee received any remuneration or benefit during this or the previous year.
|**Other transactions with trustees or related parties**
Anna Russell
A Wilde
Administration work done as
freelance worker and then as
an employee
General assistance as an
employee
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**
Daughter of trustee
Husband of trustee|2022
£
7,935
2,503
7,935|2021
£
13,801
-
13,801|
|---|---|---|
9
## Batley Food Bank
Charity number 1157520
## Annual Report and Financial Statements
for the year ended 30 September 2022
## Batley Food Bank
Annual Report and Financial Statements for the year ended 30 September 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Batley Food Bank
## Trustees' report for the year ended 30 September 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Catherine Pinder Chair and treasurer Tracey Race Secretary Wendy Russell Resigned 20 April 2022 Caroline Jones Helen Wilde Barbara Martin Aafaq Butt Appointed 14 May 2022 **Charity number** 1157520 Registered in England and Wales **Registered and principal address Bankers** Admiral House Lloyds Bank plc Co-operative Bank Blakeridge Lane 75 Commercial Street 47 Low Lane Batley Batley Batley WF17 8PD WF17 5EQ WF17 9EY **Independent examiner** E J Beverley FCCA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 18 June 2014 and governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Batley Food Bank
## Trustees' report (continued) for the year ended 30 September 2022
## **Objectives and activities**
## **The charity's objects**
To alleviate the effects of food poverty and specifically to create and operate a food bank for the people of Batley and its environs.
## **The charity's main activities**
Operating a food bank providing emergency food aid to people resident in an area of the North Kirklees local authority area covering Batley, Heckmondwike, Cleckheaton, Liversedge, Birstall and Birkenshaw, along with parts of Dewsbury including Mirfield.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular alleviating the effects of food poverty in our local area.
## **Achievements and performance**
During the cost-of-living crisis more and more people are struggling to provide basic nutrition. Batley Food Bank assists people through difficult times in the hope that their personal circumstances will improve.
## **Financial review and reserves policy**
The net expenditure for the year was £51,523, on unrestricted funds.
Batley Food Bank relies on donations from the public, churches, mosques, local business, schools and Kirklees Council. We do not enjoy recurrent funding but rely on goodwill.
Members of the public kindly set up monthly contributions ranging from £5 to £30, and many organisations arrange food collections from local businesses, banks and supermarkets.
We have regular support from Kirklees Council which the accounts will indicate but this is not guaranteed but thankfully has always been forth coming.
Our service fills a substantial gap in Council funding as we look after the most vulnerable and as such, we have had verbal assurances that this support will continue. We are in the process of amending the delivery service as it is apparent that the most vulnerable of our service users require this offer.
Due to the ever-increasing volume of work, it is necessary to continue to employ staff as it is not realistic to expect volunteers to carry out the detailed work needed to ensure the food bank remains a going concern.
The charity's free reserves, at the year end were £50,989.
We plan to retain reserves to operate the food bank for a four to six months period as we feel that it is important to strategically plan as a great number of people rely on our services. The reason for the policy is that in the event of no further funding being received, we would be able to pay our core costs over that period of time. This includes wages (staff on temporary contracts), rent and insurance.
The move to more cost-effective premises together with a re-organisation of the staffing structure means our outgoings will reduce. The Food Bank Manager is tasked with sourcing and applying for a wide range of grants and donations. This is already generating additional income.
The rent for the premises is £600.00 per month and other than food is our largest outgoing and as such we are actively pursuing Kirklees for help with this expense. Initial conversations have been positive, and we anticipate support with this major outgoing.
3
## Batley Food Bank
## Trustees' report (continued) for the year ended 30 September 2022
## **Financial review and Reserves policy (continued)**
Staff expenditure will be reviewed quarterly based on the level of service users and referrals to assess if adjustments need to be made. Cash reserves will form part of the decision-making process.
We expect to spend in the region of £4,500.00 per month on food and toiletries and as such much of our ongoing work is around securing funds for and donations of food. Ongoing work includes meetings with Mosques, Kirklees referral agencies, supermarkets, churches, schools, and other agencies who may offer support such as yourselves.
We regularly receive large in-kind donations from various supermarkets which contribute significantly to the running of the food bank, and this will continue indefinitely.
As Trustees of a charity, we have a responsibility to ensure that the Food Bank operates as a going concern, and we work daily to ensure that this happens.
All at the Food Bank hoped that this charity would be short-lived to help people over difficult times but unfortunately the demand for our services continues to rise dramatically and this shows no sign of abating.
Approved by the board of trustees on 03/07/2023
C Pinder (Trustee)
4
## Batley Food Bank
## Independent examiner's report to the trustees of Batley Food Bank
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 September 2022, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
05/07/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Batley Food Bank
## Receipts and payments account for the year ended 30 September 2022
|Notes
2022
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
27,552
**Total receipts**
27,552
**Payments**
Salaries NI and pensions
37,098
Food and consumables stock
14,244
Freelance workers
-
Telephone
627
Insurance
490
Stationery
319
Equipment
742
Subscriptions
60
IT services
275
Other costs - service users
1,994
Vehicle leasing
3,086
Volunteer expenses
890
Training
-
Professional fees
2,322
Moving expenses
505
Rent and utilities
16,199
Other expenses
224
**Total payments**
79,075
**Net movement in funds**
(51,523)
**Fund balances brought forward**
102,512
**Fund balances carried forward**
(3)
50,989|2022
Restricted
funds
£
45,685
45,685
1,500
44,185
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
45,685
-
-
-|2022
Total
funds
£
73,237
73,237
38,598
58,429
-
627
490
319
742
60
275
1,994
3,086
890
-
2,322
505
16,199
224
124,760
(51,523)
102,512
50,989|2021
Total
funds
£
106,177
106,177
15,592
46,428
2,693
1,927
435
103
2,763
159
794
-
-
135
2,304
1,658
400
5,400
5
80,796
25,381
77,131
102,512|
|---|---|---|---|
6
## Batley Food Bank Statement of assets and liabilities
|as at 30 September 2022
2022
Unrestricted
£
**Cash funds**
Cash at bank
50,823
Cash in hand
166
**Total cash funds**
50,989
**Debtors and prepayments**
HMRC - overpayment
Prepayments
**Assets retained for the charity's own use**
Catering fridge and two upright fridges
Three chest freezers and one upright freezer
Computer tower, keyboard and monitor
Two printers
Shelving units
Two office desks
Henry vacuum cleaner
Shredder
**Liabilities**
Pension creditor
Accruals|2022
Restricted
£
-
-
-|2022
Total
£
50,823
166
50,989
2022
£
1241
82
1,323
2022
£
33
809
842|2021
Total
£
102,389
123
102,512|
|---|---|---|---|
The financial statements were approved by the board of trustees on 03/07/2023
C Pinder (Trustee)
7
## Batley Food Bank
## Notes to the accounts
## for the year ended 30 September 2022
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Batley Food Bank
## Notes to the accounts continued
## for the year ended 30 September 2022
|**2 **|**Grants and donations**|||2022|2022|2022|2021|
|---|---|---|---|---|---|---|---|
||||Unrestricted||Restricted|Total|Total|
|||||funds|funds|funds|funds|
|||||£|£|£|£|
||Kirklees Council|||-|39,885|39,885|60,262|
||Sainsbury's neighbourly fund|||-|1,500|1,500|-|
||First Give|||-|1,000|1,000|-|
||PPG Industries|||-|2,500|2,500|-|
||ASDA Foundation|||-|800|800|-|
||Freemasonary & Lieutenanices|Partnership Fund||-|-|-|2,000|
||Other donations|||27,552|-|27,552|43,915|
|||||27,552|45,685|73,237|106,177|
|**3 **|**Restricted funds**|Balance b/f|Incoming||Outgoing|Transfers|Balance c/f|
||Kirklees Council|£
-||£
39,885|£
39,885|£
-|£
-|
||Sainsbury's neighbourly fund|-||1,500|1,500|-|-|
||First Give|-||1,000|1,000|-|-|
||PPG Industries|-||2,500|2,500|-|-|
||ASDA Foundation|-||800|800|-|-|
|||-||45,685|45,685|-|-|
||**Fund name**|**Purpose of restriction**||||||
||Kirklees Council|To be spent on|food, rising cost of fuel and items|||related to this including||
||Sainsbury's neighbourly fund|hygiene products, cleaning products.
Towards food costs.||||||
||First Give|Towards food costs.||||||
||PPG Industries|Towards food costs||and salaries||||
||ASDA Foundation|Towards food costs.||||||
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
Wendy Russell was engaged on a freelance basis for consultancy and was paid £560 during the year (2021: £315).
No other trustee received any remuneration or benefit during this or the previous year.
|**Other transactions with trustees or related parties**
Anna Russell
A Wilde
Administration work done as
freelance worker and then as
an employee
General assistance as an
employee
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**
Daughter of trustee
Husband of trustee|2022
£
7,935
2,503
7,935|2021
£
13,801
-
13,801|
|---|---|---|
9
## Batley Food Bank
## Independent examiner's report to the trustees of Batley Food Bank
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 September 2022, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: E J Beverley FCCA
05/07/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5