## **South Oxford Adventure Playground Annual Report 2021 (January – December 2021) CIO Reg Number:** 1157509 **Address:** Whitehouse Road, Oxford, OX1 4QH
**Trustees on date when the report was approved:** Bob Price, Pippa Sandford, Naomi Waite
**Committee on date when report was approved:** Naomi Waite (Chair), John Appleby-Alis (Treasurer), Kai Tabacek (Secretary), Sophie Bowell, Tom Currie, Megan Douthwaite, Pippa Sandford, Tamar Shirley, Pat Smith, Cath Unia.
**Reserves policy:** £2,500 shall be kept in reserve, for emergency repairs/renovations and to cover 3 month’s running costs for utilities and services.
The charity’s trustees have had due regard to the Commission’s guidance on public benefit.
**Purpose according to SOAP’s constitution:** To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of children and young people in the St Ebbe’s, Grandpont and New Hinksey area of the city of Oxford who have need of such facilities with the object of improving their conditions of life.
**Changes to the management committee & trustees in 2021:** Megan Douthwaite and Naomi Waite continued as cochairs; Kai Tabacek became secretary and Phil Doubtfire started to hand over the role of Treasurer to John Appleby-Alis. Sophie Bowell joined the committee to provide a link to New Hinksey School.
**Provision and activities during 2021:** SOAP opened for 86 days through 2021 between April and October despite the many challenges posed by the continuing pandemic. The Government’s roadmap out of Covid which saw legal restrictions lifted on outdoor venues in April allowing a maximum of 30 people to mix outdoors framed what we were able to do. Restrictions on indoor gatherings, guidance on cleaning and hygiene, track and trace etc remained in place until late July, when most legal limits were lifted. Until then our site remained divided in two by a yellow fence; children & young people were bubbled; enhanced
**South Oxford Adventure Playground Annual Report, 2021**
cleaning and hygiene measures remained in place; and the hut was not in use.
SOAP opened in mid-April for the 9-day Easter holiday playscheme for unaccompanied children only. With a team of 6 playworkers each day. We ran two, 2-hour sessions per day (10-12.30pm and 1.30-4pm) with a lunch & cleaning break inbetween. Children and young people were allocated to bubbles and we operated a track and trace system. Local children were the main target group, unlike in previous years when those across Oxford would have been made more aware of SOAP opening times. We ran a total of 4 afternoons for 11-14 yr olds (Year 7+). On average 17 children attended each session; there were 298 child visits across the 9 days; a total of 203 individuals registered (7+ year olds), of which a quarter (26%) were secondary school aged. We ran 4 days of half-term playscheme in early June.
For the summer playscheme SOAP opened to children, young people (C&YP) and families for 24 days from July 26[th] through to August 27[th] (10-4pm), with 6-7 staff rota’d on each day. This comprised 9 family days when children had to be accompanied by adults (Mon- Tuesday); 15 days designated for unaccompanied C&YP (Wed thru Friday), including 5 afternoons for 11Ups, or Year 6 upwards. We soft targeted C&YP aged 7-14yrs, but welcomed all children on family days. Unaccompanied sessions ran on a ratio of approximately 1:12, and family days were limited to 70 people (excluding under 5s) onsite. In total 243 individual children attended our 7Up sessions, with an average of 36 children attending per day (min 12, max 65); 142 or 58% were male; average age was 9.5 yrs; 54% identified as white British.
After school sessions ran from late April through to end of July, and then from September through to October on Thursdays and Fridays for unaccompanied children only. In total we ran 44, 2-hour sessions.
Evening youth club (6-8pm) – funded by Oxfordshire County’s Youth Opportunity Fund - ran twice weekly on a Tuesday & Thursday evening with an average of 16 young people per session. We ran 28 youth club sessions between April and July, and September to October.
**In total there were 2751 child visits by 7+ year olds through 2021. Most were made by unaccompanied children & young people, with 665 visiting with parents/ carers during the summer holidays. We registered over 650 7+ year olds.**
**Fundraising:** We are immensely grateful to the local community for their financial support during 2021, and were fortunate in securing funding from Oxford City Council, Oxfordshire County Council, Oxfordshire Community Fund, Post Code Society Trust and Action funder.
**South Oxford Adventure Playground Annual Report, 2021**
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Roport to tho tru8teo81
mambors of
S(yJth Oxford Adventurg Playground (SOAP)
On accounts for the year
ended
31 Oecember 2021
Charlty no
(If any)
Set out on pago8
1&2
Respoctlve The charivs trustees a responsible for the preparation of the accounts.
responslblllties of The charity's trustees consider that an audit is not required for this year
trustees and examlner under section 144 of the CharÉties Act 2011 (the Charitles Act) and that an
independent examination is needed.
It is my responsibility to-.
examine the accounts under section 145 of the Charitles Act.
to follow the procedures laid down in the generdl Directions gNen by the
Charity Commission (under section 145{5llb) of the Charities Act, and
to state whèther parbcular matters have come to my attentM)n.
Basls of Indendent My examination was canied out in acwdance with general Diredions given
•xamlneVs 8tst•mont by the Charity Commissk)n. An examination includes a review of the
accountirvJ records kept by the charity and a comparison of the acCnts
presented witti Ihose records. It also indudes consideration of any unusual
items or disdosures in Ihe aco)unts. and seeknng explanations from Ihe
trustees conceming any such matters. The procedures undertaken do not
provide all the evidence that woukj be required in an audit, arKI
cx)nsequenlly no opinion is given as to whether the actounts present a 'true
and fail view arKI the report is limited to those matters set out In the
statement below.
Independent In cK)nnection my examination, no matter has cyJm6 to my attention
examlnerfs statement 1. which gives me reasonable cause to believe that in. any material respec(
the requirements:
to keep ac£ountirKJ recx)rds in acc#xdance with section 130 of Ihe
Charities Act; and
to prepare a¢unt$ which accord wth the accounting records arKI
compty with the accounts'ng requrnants of the Charities Ad
have not been met" or
2. to which, in my opinlon. attention should b8 drawn In order to enab a
proper understsnding of the accounts to be reached.
Slgnad:
25 October 2022
Namo:
R Smith
Relevant prohssional
quallflcatlon(8) or body
(If any):
Address:
5 The Ley
IER
March 2012
Woc¥lsto¢k
Oxon OX20 IUX
Section B
Disclosure
Only complete If the examiner needs to hlghlight matèrial pr(knleff6.
## **South Oxford Adventure Playground (SOAP)**
## **Income & Expenditure Account**
## **for the year ended 31st December 2021**
|**Income**|**2021**|**2020**|
|---|---|---|
|Grants|||
|Oxford City Council|5,000.00|15,580.00|
|Oxfordshire CC|8,008.00|8,004.00|
|St Aldate's Church|1,500.00|2,000.00|
|Oxon Comm Foundation||1,431.00|
|Fusion||250.00|
|Capital Group||150.00|
|Postcode Lottery|12,472.00||
|Semble|5,000.00||
|Lettings of Site|7,249.00|5,022.00|
|Donations & Sponsorship|8,629.02|15,164.80|
|Miscellaneous|42.38||
|Party Deposits Retained (2019)||631.21|
|**Total Income**|**47,900.40**|**48,233.01**|
|**Expenditure**|||
|Staff|||
|Wages & Emp NI|26,829.70|14,868.26|
|Pensions|447.28|376.08|
|Payroll|330.00|487.80|
|Staff Training|624.00|874.00|
|DBS checks|15.00|250.00|
|Site rental & maintenance|||
|Insurance (includes employee & public liability)|1,532.70|1,525.74|
|Equipment|-|804.00|
|Refuse collection|-|78.48|
|Telephone|194.39|316.16|
|Electricity|542.54|454.29|
|Rates|196.13|58.00|
|Rent|5.00|5.00|
|Hut and site expenses|3,417.80|9,054.33|
|Materials (play & domestic)|100.00|86.67|
|Activities|290.00||
|Website|-|15.00|
|Fundraising costs|346.80|312.00|
|Account Charges|101.69|16.92|
|Refunds|360.00|1,750.00|
|Sundry payments|25.00|186.61|
|**Total Expenditure**|**35,358.03**|**31,519.34**|
|**Surplus/Deficit (-) of Income over Expenditure**|**12,542.37**|**16,713.67**|
## **South Oxford Adventure Playground (SOAP) Balance Sheet at 31st December 2021**
|**Current Assets**
Cash
Balance at HSBC
Balance at Barclays
Balance in Paypal account
Total Current Assets
Creditors
Party Deposits held
Total Current Liabilities
Debtors
HMRC Credit Balance
Total Current Debtors
**Net Assets**
Represented by:
**Accumulated Fund**
Balance b/fwd
Surplus/Deficit (-) of Income over Expenditure
**Balance c/fwd**|**2021**
**2020**
268.00
549.55
8,398.78
20,419.88
25,107.85
1,637.33
4,559.01
3,010.71
**38,333.64**
**25,617.47**
510.00
300.00
510.00
300.00
36.20
-
36.20
-
**37,859.84**
**25,317.47**
25,317.47
8,603.80
12,542.37
16,713.67
**37,859.84**
**25,317.47**|
|---|---|