FLITWICK TOGETHER
TRUSTEES’ REPORT & FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2023
Registered Charity No: 1157451
FLITWICK TOGETHER FOR THE YEAR ENDED 31 JULY 2023
____________
CONTENTS
| Page | |
|---|---|
| General Information | 1 |
| Trustees Report | 2 - 4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 - 13 |
FLITWICK TOGETHER
GENERAL INFORMATION
| Trustees | P Fenn (Chair) |
|---|---|
| L Gazeley | |
| C Cheshire | |
| N Taylor | |
| I Mulligan | |
| M Byrne | |
| Independent Examiner | Laura Dearman CA |
| M&M Financial Management Limited | |
| 59a Ampthill Road | |
| Maulden | |
| Bedfordshire | |
| MK45 2DH | |
| Bankers | Barclays Bank Plc |
| 111 High Street | |
| Bedford | |
| MK40 1NJ | |
| Registered Charity Number | 1157451 |
| Principal Address | Flitwick Community Football Centre |
| Ampthill Road | |
| Flitwick | |
| Bedfordshire | |
| MK45 1BA |
1
FLITWICK TOGETHER
TRUSTEES' REPORT
The Trustees present their Annual Report with the Financial Statements of the Charity for the year ended 31 July 2023.
The financial statements comply with the Charities Act 2011, the Charity’s Deed and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES OF THE CHARITY
Flitwick Together is a registered charity, number 1157451, and is constituted under a deed.
Policies and objectives
The Trustees operate to a set of policies ensuring the safe and secure operation of services provided that are published on the charity’s web site. The Charity’s primary objective is to provide facilities for the local community for participation in football. This is delivered through the lease held on the Flitwick Community Football Centre. The site has a hall which is made available for use by community organisations and provision of this facility to the community is a secondary objective.
Strategies for achieving objectives
The Trustees manage capital projects aimed at enhancing the facilities offered to the community and oversee the operation of Flitwick Community Football Centre to ensure that both the grass and pavilion facilities are maintained and made available for the wider community use. Much of this is discharged through a subsidiary trading company: The Flitwick Sports Community Interest Company.
The Trustees meet regularly to review management information and assess the ongoing sustainability and compliance of operations.
REVIEW OF THE DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS OF THE CHARITY
During the year, the Trustees oversaw the management and finances of the trading subsidiary to ensure that operations and financial measures were managed effectively.
The Trustees ensured that a pitch and facilities maintenance programme was continued to ensure that the availability of facilities for the local community were optimised to promote healthy recreational pursuits.
The Trustees continued to investigate capital projects that might improve the facilities or sustain their use. This included the purchase of pitch maintenance equipment to improve the upkeep and quality of the grass playing surfaces and extensive work on the project to deliver an artificial grass pitch at Flitwick Football Centre, which involved a huge effort from the trustees, directors of the trading subsidiary and members of partner clubs Flitwick Town and Flitwick Eagles, in addition to many others. The project was ongoing at the year-end date and completed in the following financial year.
Additional sources of revenue were secured to enable this, including grants and donations from local government, the football foundation and the partner clubs. The Trustees are grateful for the help of all involved.
2
FLITWICK TOGETHER
TRUSTEES REPORT (continued)
PUBLIC BENEFIT
In setting objectives and planning activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)' and consider that the main activities of the Charity are for the public benefit and give due regard to the Charities Commission guidance on public benefit.
TRUSTEES FOR THE YEAR ENDED 31 JULY 2023
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the deed. The Trustees who served during the period under review until the date of approval of this report were as follows:-
| P Fenn (appointed 07/10/23) | M Gifford (resigned 31/07/23) | L Gazeley |
|---|---|---|
| C Cheshire | J Conquest (resigned 28/02/23) | N Taylor |
| I Mulligan | M Byrne |
TRUSTEE’S RESPONSIBILITIES
The trustees are responsible for preparing the Trustee’s Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2019 (FRS 102);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
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FLITWICK TOGETHER
TRUSTEES REPORT (continued)
RISK ASSESSMENT
In accordance with the guidelines in the Charities Statement of Recommended Practice (SORP) the trustees have considered the major risks affecting the charity and have taken steps to mitigate these as far as possible.
The principal issue is ensuring that the property and facilities comply with current Health and Safety legislation and the trading subsidiary is compliant with relevant licensing and food safety regulations.
NEW TRUSTEE APPOINTMENTS AND TRAINING
New trustees receive information on Flitwick Together in respect of its mission, objectives, business and management structure. Trustees are encouraged to attend appropriate external training events that will facilitate the undertaking of their role.
The trustees have regard to the need for any specialist skills which individuals bring to the Charity.
RESERVES POLICY
The Trustees have set a reserves policy to ensure that sufficient unrestricted funds are available to meet existing operational commitments and meet future operational costs as they fall due for payment. The remaining unrestricted reserves will be managed and where appropriate applied to improve the facilities and / or maintain them with suitable maintenance programmes.
INVESTMENT POLICY
The current investment policy of the charity is to invest surplus funds to ensure a low risk return.
GOING CONCERN
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future and for at least the next 12 months. For this reason, they continue to adopt the going concern basis of accounting in preparing the financial statements.
Signed on behalf of the Trustees of Flitwick Together.
P Fenn
………………………………… P Fenn Chair of Trustees
25 June 2025
4
FLITWICK TOGETHER
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FLITWICK TOGETHER YEAR ENDED 31 JULY 2023
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2023 which are set out on pages 6 to 13.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
L Dearman
……………………………………….
25 June 2025
Laura Dearman CA
M&M Financial Management Limited
59a Ampthill Road Maulden Bedfordshire MK45 2DH
5
FLITWICK TOGETHER
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2023 INCLUDING INCOME AND EXPENDITURE ACCOUNT
| Notes Income from: Donations and legacies 2 Charitable Activities 3 Total income Expenditure on: Charitable activities 4 Other Total expenditure Net income Transfer between funds Net movement in funds Reconciliation of funds Total funds brought forward Net movement in funds Total funds carried forward |
Total Unrestricted Funds £ - 8,800 8,800 23,732 - 23,732 (14,932) - (14,932) 112,749 (14,932) 97,817 |
Total Restricted Funds £ 41,201 - 41,201 37,059 - 37,059 4,142 - 4,142 19,646 4,142 23,788 |
Total Funds 2023 £ 41,201 8,800 50,001 60,791 - 60,791 (10,790) - (10,790) 132,395 (10,790) 121,605 |
Total Funds 2022 £ 41,126 8,250 |
|---|---|---|---|---|
| 49,376 | ||||
| 18,603 - |
||||
| 18,603 | ||||
| 30,773 | ||||
| - | ||||
| 30,773 | ||||
| 101,622 30,773 |
||||
| 132,395 |
The notes on pages 8 to 13 form part of these Financial Statements.
The statement of financial activities includes all gains and losses recognised in the period.
All income and expenditure derive from continuing activities.
6
FLITWICK TOGETHER
BALANCE SHEET AS AT 31 JULY 2023
| Notes Tangible Fixed Assets 7 Current Assets Debtors 8 Cash at bank and in hand Creditors (amounts falling due within one year) 9 Net Current Assets Total Net Assets Accumulated Funds Restricted funds 13 Unrestricted designated funds Unrestricted funds 13 Total Funds of the Charity |
9,196 52,003 |
31 July 2023 £ 60,556 61,049 121,605 23,788 - 97,817 121,605 |
21,501 67,820 |
31 July 2022 £ 44,024 88,371 |
|---|---|---|---|---|
| 61,199 (150) |
89,321 (950) |
|||
| 132,395 | ||||
| 19,646 - 112,749 |
||||
| 132,395 |
Approved by the Board of Trustees on 25 June 2025 and signed on their behalf by:
P Fenn
…………………………………..
P Fenn Chair of Trustees
The notes on pages 8 to 13 form part of these accounts.
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FLITWICK TOGETHER
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023
1. Accounting policies
Legal Form
The Charity is an unincorporated registered charity (no. 1157451) in England & Wales. The address of the principal office is Flitwick Community Football Centre, Ampthill Road, Flitwick, Bedford, MK45 1BA.
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102) 2019).
Flitwick Together meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
The Trustees have taken advantage of the exemption in FRS102 Charity SORP from including a cashflow statement in the financial statements on the grounds that the organisation is small.
1.1 Fund accounting
Unrestricted funds comprise accumulated surpluses and deficits on general funds. They are available for use at the discretion of the Trustees of Flitwick Together in furtherance of the general charitable objectives. Designated funds are unrestricted funds that the Trustees have designated or allocated for identifiable future expenditure. Restricted funds are amounts for specific purposes as defined by the donor.
1.2 Going Concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future and for at least the next 12 months. For this reason they continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Income
Income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
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FLITWICK TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 JULY 2023
1.4 Expenditure
- Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities in proportions considered to be a fair estimate of their functional split.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT
1.5 Tangible fixed assets and depreciation
- Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the following rates:
Long-term leasehold property - 25% reducing balance Plant and machinery - 25% reducing balance Fixtures and fittings - 25% reducing balance Office and computer equipment - 25% reducing balance
1.6 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount. Prepayments are valued at the amount prepaid net of any trade discounts.
1.7 Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
1.8 Financial Instruments
The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
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FLITWICK TOGETHER
N OTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 JULY 2023
2. Income from donations and legacies
| 2023 Donations and gifts Grants receivable 2022 Donations and gifts Grants receivable 3. Income from charitable activities Management services Other charitable activities |
Restricted Funds 2023 £ - - - Restricted Funds 2022 £ 23,000 - 23,000 |
Unrestricted Funds 2023 £ - 41,201 41,201 Unrestricted Funds 2022 £ 13,395 4,731 18,126 Unrestricted Funds 2023 £ 8,800 - 8,800 |
Unrestricted Funds 2023 £ - 41,201 41,201 Unrestricted Funds 2022 £ 13,395 4,731 18,126 Unrestricted Funds 2023 £ 8,800 - 8,800 |
Total funds 2023 £ - 41,201 41,201 Total funds 2022 £ 36,395 4,731 41,126 Unrestricted Funds 2022 £ 8,250 - 8,250 |
|---|---|---|---|---|
| 8,800 |
4. Expenditure on charitable activities
| 2023 Consultancy & project costs Repairs & maintenance Advertising & marketing IT costs Subscriptions Governance costs Administration expenses Depreciation |
Unrestricted Funds £ 330 2,745 492 122 589 1,360 192 17,902 23,732 |
Restricted Funds £ 29,534 - - - - - - 7,525 37,059 |
Total 2023 £ 29,864 2,745 492 122 589 1,360 192 25,427 60,791 |
Total 2022 £ 3,024 - 1,908 168 360 1,696 806 10,641 18,603 |
|---|---|---|---|---|
10
FLITWICK TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 JULY 2023
4. Expenditure on charitable activities (continued)
| 2022 Consultancy & project costs Repairs & maintenance Advertising & marketing IT costs Subscriptions Governance costs Administration expenses Depreciation |
Unrestricted Funds £ - - 1,908 168 360 1,366 806 10,641 15,249 |
Restricted Funds £ 3,024 - - - - 330 - - 3,354 |
Total 2022 £ 3,024 - 1,908 168 360 1,696 806 10,641 18,603 |
Total 2021 £ 10,241 474 - 402 371 771 709 7,180 20,148 |
|---|---|---|---|---|
5. Salary costs
The charity had no employees or salary costs during the period or prior period.
6.
| Other expenditure Governance Costs Accountancy Legal and other advice Total |
2023 £ 1,360 - 1,360 |
2022 £ 1,696 - |
|---|---|---|
| 1,696 |
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FLITWICK TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 JULY 2023
| 7. Fixed assets Cost 1 August 2022 Additions Disposals At 31 July 2023 Depreciation 1 August 2022 Charge for the year Disposals At 31 July 2023 Net book value At 31 July 2023 At 31 July 2022 8. Debtors Amounts owed by group undertakings Accrued income and prepayments Total 9. Creditors: Amounts falling due within Trade creditors Accruals Total |
Long Leasehold property & improvements Plant, machinery & equipment £ £ 51,808 23,646 - 41,959 - - 51,808 65,605 26,463 4,967 12,959 12,468 - - 39,422 17,435 12,386 48,170 25,345 18,679 2023 £ 8,696 500 9,196 one year 2023 £ - 150 150 |
Total £ 75,454 41,959 - 117,413 31,430 25,427 - 56,857 60,556 44,024 2022 £ 21,501 - |
|
|---|---|---|---|
| 21,501 2022 £ - 950 950 |
10. Related Parties
Charges of £8,800 (2022: £8,250) were charged to Flitwick Sports CIC during the period in respect of management and consultancy services. The amount owed to the charity by Flitwick Sports CIC at the year-end date was £8,696 (2022: £21,501).
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FLITWICK TOGETHER
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 JULY 2023
11. Control
The Charity is controlled by the trustees.
12. Net income/expenditure for the period
| This is stated after charging: Independent Examiner’s fees 13. Statement of funds Balance at 01 August 2022 £ Unrestricted funds General funds 112,749 Designated funds - 112,749 Restricted funds Artificial Grass Pitch Project (1) 11,646 Tractor Project (2) 8,000 19,646 Total funds at 31 July 2023 132,395 |
Income £ 8,800 - 8,800 17,888 23,313 41,201 50,001 |
2023 £ 150 Expenses £ (23,732) - (23,732) (29,534) (7,525) (37,059) (60,791) |
2022 £ 950 Balance at 31 July 2023 £ 97,817 - |
|---|---|---|---|
| 97,817 | |||
| - 23,788 |
|||
| 23,788 | |||
| 121,605 |
(1) Artificial Grass Pitch Project - funds relating to initial planning works and professional services regarding the proposed installation of an artificial grass pitch.
- (2) Tractor Project - funds relating to the purchase of pitch maintenance equipment.
14. Analysis of net assets between funds
| Tangible fixed assets Current assets Creditors due within one year |
Restricted Funds 2023 £ 23,788 - - 23,788 |
Unrestricted Funds 2023 £ 36,768 61,199 (150) 97,817 |
Total funds 2023 £ 60,556 61,199 (150) |
|---|---|---|---|
| 121,605 |
13