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FLITWICK TOGETHER Trustees Annual Report and Financial Statements August 2019 – July 2020
Flitwick Community Football Centre Annual report for the Trustees of Flitwick Together CIO, the Lease Holding Charity for the Flitwick Community Football Centre
_Registered charity number 1157451 (12th June 2014)_
Registered Charity Number: 1157451
_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## Report of the Trustees for the year ending 31st July 2020
The Trustees present their annual report and unaudited financial statements for the year ending 31st July 2020.
This report is presented on behalf of the Board of Trustees by Martin Gifford, Chairman.
## Overview of the Charity
Charity Name: Flitwick Together Constituted as: Charitable Incorporated Organisation Registered Charity Number: 1157451 Registration Date: 12[th] June 2014 Registered Principal Office: Flitwick Community Football Centre Ampthill Road FLITWICK Bedfordshire MK45 1BA Board of Trustees: Chris Cheshire (Flitwick Town – Founding Trustee) Jeff Conquest (Community Trustee – 28[th] January 2015) Lynda Gazeley (Flitwick Eagles – Founding Trustee) Martin Gifford (Flitwick Eagles - Founding Trustee) - Chair Ian Mulligan (Flitwick Eagles – 16[th] July 2018) Nigel Taylor (Community Trustee - 4[th] November 2014) Accountants: Macintyre Hudson LLP Independent Examiner: S J Gill FCCA Chartered Certified Accountant Sovereign Court 230 Upper Fifth Street Central Milton Keynes MK9 2HR Subsidiary Trading Company: The Flitwick Sports Community Interest Company 09144214 Incorporated on 23 July 2014
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## Structure, Organisation and Governance
## The Governing Document
Flitwick Together is governed by the Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees.
The Governing Document was approved by the Founding Trustees on 9[th] June 2014. There have been no changes to the Governing Document since this date.
## The Charity Objects
The Governing Document sets out the objects of the CIO as:
(1) To promote for the benefit of the inhabitants of Flitwick, Bedfordshire and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
(2) The promotion of community participation in healthy recreation for the benefit of the inhabitants of Flitwick, Bedfordshire and the surrounding area in particular by the provision of facilities for playing football and other sports.
## The Board of Trustees
The Governing Document sets out the selection and appointment process for the Charity Trustees.
## Selection and Appointment of Trustees:
Up to seven Trustees may be appointed as follows:
_Flitwick Eagles Football Club may appoint up to three Trustees:_
Founding Trustee: Martin Gifford Appointed: 12[th] June 2017 Founding Trustee: Lynda Gazeley Appointed: 12[th] June 2019 Appointed Trustee: Ian Mulligan Appointed: 16[th] July 2018 _Flitwick Town Football Club may appoint up to two Trustees:_ Founding Trustee: Chris Cheshire Appointed: 12[th] June 2014 Appointed Trustee: _vacant_ Appointed: _The Board of Trustees may appoint up to two Trustees from the local community:_ Community Trustee: Nigel Taylor Appointed 4[th] November 2014. Community Trustee: Jeff Conquest Appointed 28[th] January 2015
_Flitwick Town Football Club may appoint up to two Trustees:_
## Term of Office for Trustees:
The founding Trustees were appointed for an initial term of 3 years (MG / CC) and 5 years (LG).
The Community Trustees are appointed by the Board of Trustees for a period of two years.
Upon retirement, trustees may be re-appointed by their appointing body for a further period of two years.
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## Operations of the Charity
The Board of Trustee met three times during the reporting year.
- 26[th] September 2019
- 25[th] February 2020
- 9[th] April 2020
The meetings Trustees follow a standard agenda. This covers Governance, Compliance, Finance, Policy and Risk.
The meetings include a report from the Directors of the subsidiary trading company – The Flitwick Sports Community Interest Company. This provides oversight of the operation of the Flitwick Community Football Centre against the Charity Objects.
The Trustees held board meetings through key stages of the pandemic by video-conference. Whilst normal business of the Charity was discussed, the focus was on reviewing the pandemic status so far as impacting the football centre and local communities.
The Board continues to make decisions based on a consensus approach. It also acts in an advisory capacity to its subsidiary company.
The Board reviewed risk and compliance for the centre in some depth. Working with Central Bedfordshire Leisure Contracts officer the Quest for Facilities core operations module standards were identified as appropriate for the Centre. We produced a risk grid, identified areas for attention and addressed these through the year.
## Stake Holders and Funding Bodies
Flitwick Community Football Centre has two main funding bodies. These financed the Football Centre project in partnership with contributions from the two clubs.
- **Central Bedfordshire Council**
- **The Football Foundation**
The Football Foundation attended site for a support day on 18[th] July 2018. The report concluded an overall rating of 5 - Excellent (Example of best practice).
## Public Benefit Statement
The Board of Trustees has complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
Flitwick Together delivers its charity objects on an operational basis through its subsidiary trading company The Flitwick Sports CIC.
## Going Concern Statement
COVID-19 is not expected to have a significant impact long term impact on the entity.
The Board of Trustees has determined that there is no material uncertainty that casts doubt on the entity’s ability to continue as a going concern. They accept that COVID-19 will have some impact, though not significant, for example, in relation to expected future performance, or the effects on some future asset valuations.
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## Activities of the Charity
The Trustees seek to ensure that the centre maintains high standard facilities that provide a safe and high quality amenity.
_The provision of a facility for football which is accessible to the whole community – age, gender, ability._
The centre operates through a partnership between Flitwick Eagles FC and Flitwick Town FC. The clubs are FA Charter Standard meaning that they complete an annual health check to ensure compliance with best practice for running a club.
The Trustees monitor that the facility delivers opportunities for all.
_The provision of a facility for the promotion of social welfare and the condition of life for Flitwick residents._
The community hall is made available to individuals, local organisations and health & welfare organisations for hire.
Government imposed restrictions to control the pandemic effectively closed the football centre to the community from March 23[rd] 2020. The hall has remained closed since this date. The football pitches were used when outdoor sport restrictions were relaxed in June.
The Trustees receive reports on community hall hire from the Directors.
## Achievements of the Charity
The Trustees review delivery against Charity objects at each meeting.
The football aspect is performing very well with all clubs finding the centre a benefit in promoting both growth and retention of players. The number of teams supported across the range is increasing year on year.
The community hall has a strong core of users. The hall has proved a good venue for health and welfare training provided by local authorities. The use of the hall for community groups is increasing. The use for social functions has been sustained.
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## Financial Statements
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to 13 of the financial statements and comply with the Charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## Trade Creditors Policy
The Charity’s current policy concerning the payment of trade creditors is to follow the CBI's Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).
The Charity’s current policy concerning the payment of trade creditors is to:
- settle the terms of payment with suppliers when agreeing the terms of each transaction;
- ensure that suppliers are made aware of the terms of payment by inclusion of the relevant terms in contracts;
- and pay in accordance with the company's contractual and other legal obligations.
There were zero trade creditors of the Charity at the year end.
There is an outstanding credit on the intra-company account with our subsidiary trading company The Flitwick Sports. This is regularly reviewed and managed between the two bodies to ensure controlled cash flow.
## Financial review
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised.
The Trustees have set £10,000 as the level of reserves for this purpose. This has been maintained throughout the year.
## Risk Review
The Trustees has assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## Independent Examiners Report
## To the Trustees of Flitwick Together CIO
I report to the trustees on my examination of the financial statements of Flitwick Together CIO (the Charity) for the year ended 31 July 2020.
## Responsibilities and basis of report
The trustees are responsible for the presentation of the financial statements. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and
to state whether particular matters have come to my attention
## Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
S J Gill FCCA
Chartered Certified Accountant
Sovereign Court
230 Upper Fifth Street
Central Milton Keynes
MK9 2HR
13th April 2021
Dated: .........................
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 JULY 2020
|**Notes**
**Income from:**
Donations and legacies
**3**
Charitable activities
**4**
**Total income**
**Expenditure on:**
Charitable activities
**5**
**Net income for the year/**
**Net movement in funds**
Fund balances at 1 August 2019
**Fund balances at 31 July 2020**|**Restricted**
**funds**
Restricted
funds
**2020**
2019
**£**
**£**
18,868
32,796
8,250
8,250
27,118
41,046
19,633
8,382
7,485
32,664
72,659
39,995
80,144
72,659|
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## BALANCE SHEET
## AS AT 31 JULY 2020
|**Fixed assets**
**Notes**
Tangible assets
**9**
**Current assets**
Debtors
**10**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**11**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
Unrestricted funds|**2020**
**£**
11,476
55,533|**£**
18,036
62,108
80,144
80,144
-
80,144|**2019**
**£**
30,851
23,170|**£**
19,488
53,171|
|---|---|---|---|---|
||67,009
(4,901)||54,021
(850)||
||||||
|||||72,659|
|||||72,659
-|
|||||72,659|
8th April 2021 The financial statements were approved by the Trustees on .........................
..............................
M Gifford
## **Trustee**
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## NOTES TO THE FINANCIAL STATEMENTS
## FOR THE YEAR ENDED 31 JULY 2020
## **1 Accounting policies**
## **Charity information**
The Charity is registered charity in England and Wales and is unincorporated. The address of the principal office is Flitwick Community Football Centre, Ampthill Road, Flitwick, Bedford, MK45 1BA.
## **1.1 Accounting convention**
The charity accounts have been prepared in accordance with the “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
## **1.4 Incoming resources**
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business.
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## _NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)_
## **1.5 Resources expended**
All expenditure is accounted for on an accruals basis.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost of assets less their residual values over their useful lives on the following bases:
Leasehold improvements 25% reducing balance
Fixtures and fittings
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
## **1.7 Impairment of fixed assets**
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Financial instruments**
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is
measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## _NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)_
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
## **2 Critical accounting estimates and judgements**
In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Donations and legacies**
||**Res ricted**|Restricted|
|---|---|---|
||**funds**|funds|
||**2020**|2019|
||**£**|£|
|Donations and gifts|6,898|23,911|
|Grants receivable|11,970|8,885|
||18,868|32,796|
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## _NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)_
## **4 Charitable activities**
||**2020**|2019|
|---|---|---|
||**£**|£|
|Sales within charitable activities - management|||
|charges|8,250|8,250|
## **5 Expenditure on charitable activities**
|Depreciation and impairment
Accountancy
Sundries
Repairs and maintenance
Legal fees
Grants|**2020**
**£**
6,457
960
476
1,481
259
10,000
19,633
19,633|**2019**
**£**
6,496
1,786
100
-
-
-|
|---|---|---|
|||8,382|
|||8,382|
## **6 Independent examination fees**
||**2020**|**2019**|
|---|---|---|
||**£**|**£**|
|Independent examination of the financial statements|850|850|
## **7 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
## **8 Employees**
There were no employees during the year.
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_Flitwick Together CIO– Trustees Annual Report and Financial Statements July 2020_
## _NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)_
## **9 Tangible fixed assets**
|**Leasehold**
**improvements**
**Fixtures and**
**fittings**
**£**
**£**
**Cost**
At 1 August 2019
26,650
-
Additions
954
4,041
At 31 July 2020
27,604
4,041
**Depreciation and impairment**
At 1 August 2019
7,152
-
Depreciation charged in the year
6,371
86
At 31 July 2020
13,523
86
**Carrying amount**
At 31 July 2020
14,081
3,955
At 31 July 2019
19,488
-
**10**
**Debtors**
**2020**
**Amounts falling due within one year:**
**£**
Amounts owed by fellow group undertakings
11,407
Other debtors
Prepayments and accrued income
69
-
11,476
**11**
**Creditors: amounts falling due within one year**
**2020**
**£**
Trade creditors
4,051
Accruals and deferred income
850
4,901|**Total**
**£**
26,650
4,995|
|---|---|
||31,645|
||7,152
6,457|
||13,609|
||18,036|
||19,488|
||**2019**
**£**
26,981
-
3,870
30,851
**2019**
**£**
-
850
850|
## **12 Related party transactions**
There were no disclosable related party transactions during the year (2019 - none).
## **13 Analysis of changes in net funds**
The Charity had no debt during the year.
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