## **The Heart of Tamworth Community Project** ## **Trustees’ Report** ## **For the year ended 31 December 2020** Registered as a charity 1157449 1 ## **The Heart of Tamworth Community Project** ## **Trustees’ Report** ## **For the year ended 31 December 2020** The Trustees present their report and the financial statements for the year ended 31 December 2020. ## **Reference and administrative information** ## **Charity name** The Heart of Tamworth Community Project ## **Charity number** 1157449 ## **Registered address** Sacred Heart Church, Silver Link Road, Glascote Heath, Tamworth, B77 2EA ## **Trustees** The Trustees of the Charity during the period and up to the date of signing of the financial statements were: L Bates R Charles P D Mehew C W Quinn S D Peaple S P Peaple C Smith M White ## **Structure, Governance and Management** ## **Constitution** The Charity is a Charitable Incorporated Organisation (CIO). It has a single tier structure and as such the trustees are the members of the Charity. ## **Appointment of trustees** The management committee, which generally meets every six weeks, are the charity’s trustees. There must be a minimum of five and a maximum of eight appointed trustees, one ex officio trustee and a minimum of one and a maximum of two nominated trustees. The parish priest for the parish of St Johns, currently Michael White, shall automatically (ex officio) be a charity trustee. The parish council of St Johns Tamworth may appoint one nominated charity trustee, currently R Charles and Father Hudson’s society may also appoint one nominated charity trustee (vacancy to be filled). ## **Objectives and Activities** ## **Charitable purposes** This can be summarised as ‘providing educational and social facilities aimed at relieving poverty within the town of Tamworth and surrounding area’. Full objectives are available on the Charity Commission website. 2 ## **Activities** The Charity facilitates or delivers a range of activities covering all age groups from pre-school to older age, as well as providing meeting facilities, and volunteers who support the charity’s own and partner activities. Most of the charity’s activities are delivered at the community centres attached to Sacred Heart and St John’s churches. ## **Achievements and performance** Two major projects took place in 2020. The most significant took place in the context of Covid19. Working alongside other charities we established a food programme to serve the needs of families and individuals facing financial hardship. We also allowed our community centre to be used as a hub for the distribution of large quantities of food around the area. This meant that not only was food collected from our centre but was also delivered to families in need. We also worked with partner organisations is distributing hundreds of food parcels to families facing food hunger during school holidays. During the year we built up good relationships with food distribution companies, individual donors and local supermarkets to ensure a good supply of food. This continued into 2021. The problem with using the centre due to lockdown was remedied by the need of agencies for a base. So, as well as food distribution, our premises were used for Covid testing. There was not a day when the centre was not busy with volunteers and professionals offering vital services to local people. There was even a donation of more than 10,000 Easter eggs. Another area of work that continued was bereavement telephone support. This involved 10 volunteers maintaining contact with people who were making use of our bereavement support service. About 50 people benefitted from this service. We also phoned over 1,000 local people on our contact list to see how they were managing. The most vulnerable had follow-up calls and ongoing contact. Over 25 volunteers were involved in this. Many of our own normal services stopped during the year but in July and August we still managed to run the summer scheme in a Covid safe way. 45 children and families benefited from this. 2020 was the year in which a major capital project took place. Heart of Tamworth got funding from St John the Baptist Parish, the Lottery and other funders to build a community café, meeting and office space. 90% of the construction took place in 2020 and was project-managed by Heart of Tamworth staff and volunteers. At the same time, some further fundraising took place to ensure that higher quality kitchen equipment could be installed. Thanks to the generosity of funders and careful project management, there was no shortfall. Whilst the old Presbytery and Social Club in the town centre are not owned by the Charity, their present usage is an expression of the mission and goals of the Charity that are shared by the parish of St John the Baptist – a key partner. When these buildings were made available, the first aim was to ensure that they were used for the benefit of the wider community, and especially those in need. The old Presbytery continues to be the main office for ‘Homestart’ and offers a base for young mothers in need of accommodation and support. This work continued in what was a difficult year for them. The former St John’s Social Club is now home to Tamworth Amateur Boxing Club, which does great work with people with learning disabilities, young people on the verge of exclusion from school and people with health problems referred by medical practitioners. They had to go into lockdown for a few months but, once safe were open and operating again for much of the year. The Charity has approximately 200 volunteers. While some stopped during the year due to the pandemic or for other reasons, new volunteers came on board. These were especially attracted to Heart of Tamworth because of the support being offered to people during the Covid pandemic. 3 ## **Financial review** The Charity’s usual sources of funding in previous years have been rental income in respect of the Sacred Heart Community Centre and the town centre hub at St Johns’, donations from parents for the provision of the Summer Scheme, donations from local government organisations, donations from other third parties and individual donations. This year was different. Grant funding from trusts was a large source of income and enables Heart of Tamworth to deliver a capital project set to enhance the work of the charity. This also constituted the bulk of the spending in 2020 ## **Reserves policy** The trustees’ policy is to retain an overall surplus. ## **Public benefit statement** During the period the trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties. ## **Plans for the future** In 2021 we looked forward to the opening of new facilities and, in particular, the opening of the community café. Our hope is that this will help with sustainability. But there will still be a need for some grant fundraising, events and donations. With the partnership food project coming to an end, Heart of Tamworth will continue offering a service to the local community in the form of the HoT Community ‘shop’. This will be available 6 days per week, staffed by volunteers and distributing bags of food to people in need. With food contributions dropping off it will be necessary to seek some contributions towards this. The majority of the activities of the Charity are run by volunteers through donations. The sustainability of the Charity will continue to be require us to minimise costs and work with the volunteers, which are one of the Charity’s key strengths. Part of the Lottery grant will also allow us to employ two community workers in a job share for four years and a café manager. This will allow us to develop our work further. Our aim is that this will also attract more income from bookings, café and grant support. Approved by the Trustees and signed on their behalf by: Michael White Trustee 31[st] October 2021 Registered Address: Sacred Heart Silver Link Rd Tamworth B77 2EA Registered in England and Wales Charity Number 1157449 4 Heart olTamworth Cthnrnunlty Projert Income & Expenditure tor year ended 31st Ciecember 2020 2020 2020 2020 Unr••triGt•d R••trictod R•Btrict•d fund lund 1 fund 2 2020 2019 Z019 2019 Unr•strkt•d RMtrIGt•d R••trfd•d lund fund 1 fund 2 2019 Total 2020 T¢)tal 2019 Incom• Donations - certh I hub DonalKJns - night Sheltor Donali¢)n8 - Sumff￿r schem8 Donations Communty WortW6 Donations - other Donats'on6 - Centre exten$w)n Renlal incom8 Tol•l V•G•lpt• 2650 52(K) 6377 ISJS3 7790 15383 6377 12582 12682 37100 244703 8691 326269 37100 10526 10626 155720 18828 199301 244703 155720 8691 68984 18828 43581 257285 155720 ndl Ckaning Empknyee costs Equipment Consumables Fo(>J f¢x event6 Heat ar￿ Ibght Insurance 8nd liCer￿8$ Night $hettef U>sts Repairs and mainlenanee -8857 4857 -1908 J7 .1477 -1270 .1270 -1908 -837 -1477 .3065 -511 4594 473 11 -1633 -￿681 -1719 4931 -79)9 -13878 -66723 -1633 -18681 -1719 4931 473 .5192 -3379 -12703 -34286 4192 4379 -12703 -34286 Other DepTeciat¥Jn -13878 -68631 -1908 Not In¢om• for th• y•Jr. 2261 255376 257838 9294 155720 165015 Heart of Tamworth Communlty Projert Assets & Llabllltles as at 31st De¢ember 2020 2020 2020 2020 Unrn•trlcted Rmtrictsd Re•trlcl•d fund fund 1 lund 2 2020 2019 2019 2019 Unr•8trl¢t•d RMtrlct•d R•8trlct8d fund fund 1 fund 2 2019 Totsl 2020 Totsl 2019 Hxed Assets Bouncy ¢astles Caravan Equipment. ffittirws & fumrture- Centre Keyboard Land and buildin98- Hub Equipmenl. fittings & fumiture- Hub Prciector B088 Spethor Shed Camera1stre￿lng Assets undert Con5trudion Accumulated DtyrncAation lo￿2 490 89039 17480 3768 271 2499 4361 228717 -59684 298943 10002 l(m2 10002 89039 17480 3768 271 2499 4381 473419 .59684 543645 62637 14982 2498 3788 17480 244702 45806 -646 451106 76973 244702 77619 AL Debtors Bank balan 3912 .3058 3912 7816 10674 4811x1 155720 203821 Current Llabllltes Accruals -19253 280545 -19253 535921 255376 47454 77619 155720 280794 R•soNes Resirlrted Funds Unrestricted 255376 155720 155720 125073 280545 280545 280545 535921 47454 47454 77619 77619 255376 155720 280794 Notes to the Financial Statements For the Year ended 31 December 2020 ## (a) Basis of preparation These financial statements have been prepared on an Accrual & Prepayment basis in accordance with Section 133 of the Charities Act 2011 which is different to Prior Years. The 2019 Years have been restated to reflect this change. - (b) Fixed Assets have been recognised on an historical cost basis and have been written down since acquired based on the expected life of the asset. - (c) During the Year £473419 was expended on assets under construction - (d) Related party Transactions During the year SP Peaple a trustee was reimbursed £1551 (2019 £0) for expenses incurred wholly and exclusively on behalf of the charity During the Year SD Peaple a trustee was reimbursed £673 (2019 £100) for expenses incurred wholly and exclusively on behalf of the Charity - (e) Restricted Fund 1 represents third party donations toward the St Johns Hub has been fully expensed Restricted Fund 2 represents third party funding towards the Sacred Heart Extension including: National Lottery Community Fund £157,733 Clothworkers £25,000 All Churches Trust £10,000 Community Foundation £4,600 The Joseph Rank Trust £25,000 Community Fund also provided funding for Community Workers of £12,582. Due to Covid & delay in appointments it was not all expended in 2020. . 7 ## The Heart of Tamworth Community Project ## Independent Examiner's Report ## For the year ended 31 December 2020 Report on the accounts of The Heart of Tamworth Community Project for the year ended 31 December 2020, which are set out on pages 5 to 7. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) oi the Charities Act 2011 (the 2011 Act) and that an independent examination is needed it is my responsibility to: - examine the accounts under section 145 of the 2011 Act  - under section 145(5)(b) of the 2011 Act - to state whether particular matters have come to my attention ## **Basis of independent examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view' and the report is limited to those matters set out in the next statement Independent examiner[’] s statement In connection with my examination, no matter has come to my attention: - (1)which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or - (2)to which, in my opinion, attention should be drawn in order to enable a proper Understanding Of the accounts to be reached ## **John Faulkner CA, Independent Examiner** 63 Amington Road Bolehall Tamworth **B77 3LN** Date: 31 Oct 2021 8