## **PARK SOUTH & WALCOT COMMUNITY CENTRE** (Registered Charity No: 1157360) ## **TRUSTEES’ REPORT** The Trustees present their Report and Financial Accounts of the Charity for the year ended 31 December 2023. The financial accounts have been prepared generally, in accordance with Accepted Accounting Practice **.** ## **ADMINISTRATIVE INFORMATION** ## **Trustees** Ram Thiagarajah Chair V T Sakthivel Secretary P Ragavan Treasurer S Vakeeson M Vahesan R Sakthivel A Suthakaran Correspondent Address: Cranmore Avenue, Park South, Swindon SN3 2ES Tel: 01793 430071 Website: https://parksouthcommunitycentre.co.uk E mail: bookonlineparksouth@gmail.com Bankers: Cooperative Bank, P O Box 101, Baloon Street, Manchester M60 4EP ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Park South & Walcot Community Centre is a Registered Charitable Incorporated Organisation (CIO). Charity No: 1157360. The Charity has been incorporated on 6th June 2014 and started business on 1 July 2014. Currently Seven Trustees were appointed. Governance of the Charity is the responsibility of the Trustees. Appointment of Trustees were made taking into consideration of the individuals’ skills, expertise and availability to undertake the Centre’s activities/duties. Trustees are all volunteers and have been given induction training. Trustees are also encouraged to undertake other training such as Basic First Aid Training, Risk Analysis etc. 1 All Trustees give their time freely and no Trustee remuneration was paid in the period. However, travel expenses are reimbursed. ## **AIMS & OBJECTIVES** **– Aim** Our Aim is to provide a safe and secure environment to all sections of the community, irrespective of their race, colour, sex, religious conviction, disability, sexual orientation, poverty or social and economic circumstances with the object of improving their conditions in life. **Objectives:** To provide social, cultural, recreational and educational forum to all sections of the community in Swindon and in particular to the residents of the Park South and Walcot neighbourhoods. Promotion of any charitable purpose. To hire the Centre facilities to all at affordable price. To work with our stakeholders including the Swindon Borough Council to achieve our objectives. For all users to access the Centre which is friendly and welcoming for use . To encourage local residents to volunteer to be part of the management in the day to day running of the Centre. ## **PUBLIC BENEFIT** The objects of the Centre are the promotion of any charitable purposes for the benefit of all residents in the Borough of Swindon and any other exclusively charitable purposes which are in the opinion of the Trustees beneficial to the peoples of Swindon. The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Aims and objectives and in planning future activities. ## **ACTIVITIES** The Centre is functioning to the same level as it was before the COVID Lockdown. There are a variety of activities being held in the Centre for the benefit of the local community. A review of the Hire Rates was carried out and it was decided not to change the hire rate, so that all can access the facilities without much difficulty. The following activities regularly take place in the Centre: - Exercise Class for the elderly and disable - Classical Dancing classes - Tae Kwan Do /Karate classes - Yoga Classes - Education & Cultural programmes for young people. 2 - Training Sessions by various organisations - Table Tennis - Worship by Faith communities (Church) (4 nos) - Kumon Study Classes - Chess Classes - Cycling club meetings - NHS blood bank collection center service - NHS elderly/disable support for local community - Music Classes - Coffee Morning for our local residents In addition local community use the Centre to celebrate children’s Birthdays, Anniversary Parties, Weddings, etc The Facility is managed entirely by volunteers and without their support the Centre cannot be run. We provide training and other incentives for the volunteers and the Trustees acknowledge their contribution. ## **FACILITIES** The Facilities are maintained by Volunteers and cleaning is carried out by a professional cleaner. The opening and closing of the Centre is also done by volunteers. Testing of Fire Alarm, Burglar Alarm etc are carried out by authorised Companies on behalf of Swindon Borough Council. In order to tighten the security of the Facility, a security camera system was installed which will record 24 hrs a day 7 days a week. ## **FINANCIAL STATEMENT** Total income for the financial year ending Dec 2023 is £ 38848.71 of which £0.00 grants from Local Council and Charitable Organisations. The Income is solely by hiring the centre Facilities to the public. The Expenditure for the same period is £29843.65. Main expenditure is for utilities and maintenance. Full details are given the Year End Accounts posted separately. ## **RESERVES POLICY** The Centre’s policy is to maintain unrestricted funds, which are free reserves of the Charity, at a level equates to approximately 6 months of operational expenditure. This provides sufficient funds to cover the cost of utilities, maintenance and other operational costs. ## RamThiagarajah ## **Ram Thiagarajah JP, DL** Chair of Trustees 3 ## Income and Expenses Park South & Walcott Community Centre For the year ended 31 December 2023 Registered charity -1157360 ||**2023**|**2022**| |---|---|---| |**Income**||| |C-19 Grants & Omicron Hospitality and Leisure Grant|£0.00|£2,667.00| |Hall Booking|£38,121.95|£41,396.30| |Interest Income|£1,836.26|£283.97| |Less: Deposit Return|-£1,109.50|-£1,760.23| |Total Income|**£38,848.71**|**£42,587.04**| |**Expenses**||| |Cleaning|£1,788.00|£1,780.00| |Entertainment for Volunteers|£907.03|£673.00| |Furniture & Fixtures (CCTV)|£2,400.00|£0.00| |General Expenses|£1,861.84|£1,705.45| |Insurance|£1,418.95|£1,353.74| |IT Software and Consumables|£639.60|£618.00| |Light, Power, Heating|£8,789.43|£4,326.49| |Repairs & Maintenance|£377.34|£0.00| |Salaries|£3,900.00|£3,842.50| |Telephone & Internet|£628.68|£589.73| |Trade Waste and Paper and card collection|£1,789.08|£870.54| |Volunteers|£4,500.00|£4,500.00| |Water|£843.70|£187.13| |**Total Expenses**|**£29,843.65**|**£20,446.58**| |**SURPLUS INCOME OVER EXPENSES**|£9,005.06|£22,140.46| |Ragavan Parameswarakurukkal MAAT|Ram Thiagarajah|| |Treasurer|Chair of Trustees|| Income and Expenses Park South & Walcott Community Centre For the year ended 31 December 2023 Registered charity -1157360 |Cash an Cash Equivalent 01-01-2023
Income
Total
Less: Expenses for 2023
Total
Saving Account 31-12.203
Current Account 31-12-2023
Cash an Cash Equivalent 31-12-2023
Ragavan Parameswarakurukkal MAAT
Treasurer|£140,148.69
£38,848.71
£178,997.40
£29,843.65
**£149,153.75**
£102,304.47
£46,849.28
**£149,153.75**
Chair of Trustees
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