¥
----- Start of picture text -----
I. .
Gy GG Long Bennington Pre-School
4 2) & Registered Charity No: 1157300
3S oS ‘ St James’s Village Hall, Main Road
@ % :
ae Long Bennington,
5 NEWARK, Notts
Lr 2 éy NG23 5D]
----- End of picture text -----
Telephone: 07816 537242 Email: longbenningtonpreschool@googlemail.com
seeinreenter Chair: Sam Dell Secretary: Hannah Johnson Clerk to the Committee; Jane Evans iil i ia epee rteremerananneaanespapiensaterneateassantamsioaan Trustees’ Annual Report for the period: From: 14/11/2023 07/11/2024
_ Reference and Administrative Information Charity Name Long Bennington Pre-school Registered Charity Number 1157300 Charity’s Address St James’ Hali Main Road Long Bennington Newark Nottinghamshire NG23 5DJ
----- Start of picture text -----
:
----- End of picture text -----
----- Start of picture text -----
Names of the charity trustees who manage the charity
|| TrusteeName —| Office (If any) Dates acted
2 | JulieSamanthaKnapton DellButler Chair 14/11/2023
[3[Gemma Atkinson 14/11/2023
[4[ Hannah iohnson 14/11/2023
pS [Angela Foreman] SSSSSSCSC~iéR 2023
8 [Alex Mekeegan |
9 SSSSSSSCSCSC=di 082024
| tyndsay Teft Fear 028
Structure, Governance and Management |
Type of governing document Constitution adopted 26/03/2014
Trustee selection methods Trustees are appointed, or reappointed annually at the Annual
General Meeting held in October.
Additional governance The Early Years Foundation Stage curriculum is followed and
information the Pre-school can be inspected by Ofsted at any time.
----- End of picture text -----
Long Bennington Pre-school is a member of the Early Years Alliance and Early Years and Childcare Support service for Lincolnshire which provide support and advice on all aspects of running the pre-school as well as best practice in the setting. All trustees gave their time voluntarily and received no remuneration or other benefits. : Objectives and Public Benefit _ Public Benefit Long Bennington Pre-School is a charitable trust which seeks to benefit the public through the pursuit of its stated objective, namely to provide quality, affordable childcare for pre-school aged children (from age 2 to statutory school age) from the local community. We provide a safe and supportive environment for the children as well as working closely with their parents or carers. Long Bennington Pre-School was started in 1998 and is managed by a committee of parents, although day-to-day running of the Pre-School is in the hands of qualified, experienced staff. Our fees are set at a level to ensure the financial viability of the School, excellent provision of childcare whilst being consistent with the necessity for the fees to be affordable to all. Our Pre-School welcomes children from all backgrounds. We are an equal opportunity organisation and are committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation or disability. At Long Bennington Pre-School we aim to provide a safe, caring, fun and stimulating environment for children to play, socialise and learn. We aim to provide a carefully selected balance of activities to ensure the overall development of the child. Each child will be treated as an individual within the group and will be encouraged to develop their knowledge and skills at a pace appropriate to them, in order to produce happy, confident children, well-prepared for school. We have developed strong links with the local schools as we understand the importance of our role in the progression of our children from the early years setting in providing joined-up provision of childcare.
- Achievements and Performance — Chair's Report _ This year has been a relatively quiet year for the committee in terms of implementing actions to do with the running of the Pre-school. Pay reviews took place in March in line with the increase in the national minimum wage increase in April. Low numbers and how to improve on this continues to be a priority for the committee, and numbers are improving as there are more children on roll compared to this time last year. One of the options discussed was opening the Pre-school earlier for families that have an earlier start to the day and it was agreed with the staff to open at 8.30am each morning. Committee voted to increase the hourly fee rate to £4.50 per hour to take effect at the start of the new academic year in September 2023.
Committee liaised with the VHMC to have the children’s toilets repaired and taps replaced on the sink. Fundraising continues to be a fundamental role of the committee with huge support from the Pre-school staff, the residents of Long Bennington and the extremely generous donations from local businesses. The Christmas raffle raised £436.00 for the Pre-school funds. Staff and committee members toured the village with Santa’s Sleigh collecting donations to be shared amongst 3 charities from the village. This generated £471.00. The ever-popular Easter Hunt was completely funded through donations of chocolate eggs and all the refreshments. Because
of the huge generosity of the local businesses and individuals, we were able to raise a staggering £754.00. More recently, we held our Halloween disco, attendance was slightly down on recent years and costs were higher than usual. Despite this the event still raised £742.00. All in the entire total raised for the year was £2804.00. I would like to finish by again thanking all the staff for their continued hard work, Jane Evans for working on the finances and giving her support to myself and the committee. Also the wider community as well as the rest of the committee for their support, ideas and all the work involved in organising the events.
Pre-school Activities — Manager's Report We have had a worrying year in regard to numbers on roll and therefore money coming into Pre-school through funding and fees. Staff wages meant that we did encounter huge losses compared to previous years and we finished the year with only one child leaving to go to school and another 14 due to return in September.
Fortunately, we returned in September with more children than we finished with in July and with an increase in the number of hours sold which came as a huge relief and meant we could move forward addressing the needs of Pre-school for the forthcoming academic year. National minimum wage increases have had an impact, with staffing being our biggest expenditure so the decision to increase the hourly rate in September was taken. We have also opened earlier in the day to hopefully be more viable for working parents. This is something we will continue to review to make sure we can do as much as we can to provide for the needs of the community.
In Pre-school we have been making good use of Tapestry, informing parents through memos which seem to reach parents better than a traditional email. We post weekly activities that parents can try at home, which complement the themes, books, or activities we carry out in Pre-school. These are completely voluntary to do, there is no pressure put on parents to carry them out but are there if parents would like ideas of activities they could try. We have now started to use Tapestry’s online register feature which means we don’t have to print out registers and store them as well as using the registers to then generate invoices. After the first month of multiple tweaks, this now seems to be running quite smoothly and will continue to be used. During time in the office, the two-year planning cycle is continuing to be implemented and, when completed in full, will then free up more time to focus on what our curriculum means to us and what it is we want the children to achieve before they leave to go to school. We already do this to a certain extent, but it will be documented better and broken down into smaller steps so when we plan for a child’s next steps, staff can almost followa set procedure. An example might be that we want children to be able to use the toilet independently and wash their hands after. The first step might be that the child knows when they need their nappy changing and the last step would be they can use the toilet, sort out their clothing and can wash and dry their hands. We can then gauge more accurately where each child’s focuses will be for that term to better inform parents.
We are arranging meetings with parents every term to talk through how their child is getting on, any concerns they have and what next steps their child is going to be working on. These seem to be really positive as it gives parents time with their keyworker to really discuss their child without distractions and hopefully both parties being on the same
wavelength to know what their child’s next steps are and if there are any concerns where their child may not be on track.
Government funding continues to be a sore point for most practitioners and the uplift in funding rates are in place until March, but it is anyone’s guess what they will be after that! Hopefully the 30 hours funding for working parents of 2-year-olds from April will mean more families accessing childcare especially Pre-school and will help provide a secure future for the Pre-school.
Many thanks to all the staff, Jane and committee for their support and hard work.
----- Start of picture text -----
Financial Review — Treasurer’s Report :
A copy of the Profit and Loss Account for the year ended 31 July 2024 has been
circulated for information.
----- End of picture text -----
There has been a very small surplus for the year of £212.54, with a year end cash balance of £42010.90
The number of children attending the setting increased slightly during the year. Early years funding at £57766 was £35823 more than the previous year, an increase of approx. 163%. Part of this can be as a result inclusion funding for one of the children attending.
Staffing hours were reviewed regularly throughout the year, acknowledging that the staffing costs remain high. There has been an increase in the expenditure for wages from £49k to £54.5k. As with the increase in funding, part of this can be related to the one to one cover for one the children. The increase in the National Minimum Wage also impacted on the overall cost increase, with a subsequent increase in PAYE costs. A summary/breakdown the fundraising activities has also been provided for information. Fundraising activities continue to be a vital source of income. In the year, we have raised £1980.27. In addition to the committee fundraising activities, a donation of £509 was received from the Rotary Club Santa Sleigh. Significant purchases from the funds raised included a sensory table, a climbing dome, new play tray stations and an art station. The financial records have been inspected and verified by an independent examiner. The annual return to the Charities Commission can be submitted subject to Trustee approval.
----- Start of picture text -----
:
----- End of picture text -----
----- Start of picture text -----
Future Plans |
To seek grants and work with the Village Hall committee to create an updated outside
area.
----- End of picture text -----
| The Village Hall committee are making plans and seeking grants to decorate and update the small hall in the village hall. Pre-school have been consulted about this process making sure it meets our needs.
The trustees declare they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: [Signature REC —“CSOSCSCSCSC#CY [Fullname | SARA DEKE. s—s—s [Date CSORY
Coo wy| 1h . _NSAS/) CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts Section A Independent Examiner’s Report Report to the trustees | LONG . BENNINGTON PRE. ScHOOL. On accounts for the year |. . — Charity no - ended S| |O7| 20a (if any) | LS 12300 Set out on pages enIE Sa Fs ca a | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act’). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in Carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent [The charity's gross income exceeded £250,000 and | am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply. ane Name: Maer Wreiauz Relevant professional | fAsseciate of Tne Caantened Inintute OF bavien s qualification(s) or body ‘fei : IER 1 Oct 2018
, Fr (if any): eT Address: | {NM eutow Pree L C13G 2 CAV ie Tad Name NG23 SFE
_
SectionB
Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give. here brief7 details- of |eei) any items that the | A) ji examiner wishes to disclose.
----- Start of picture text -----
,
----- End of picture text -----
----- Start of picture text -----
IER
----- End of picture text -----
----- Start of picture text -----
2
----- End of picture text -----
----- Start of picture text -----
Oct 2018
----- End of picture text -----
Long Bennington Pre School Registered Charity 1157300
For Year ended 31st July 2024
----- Start of picture text -----
||||
|---|---|---|
|Receipts|YE 31 July 2023|YE 31 July 2024|
|Fees|10,982.77|8,270.42|
|EYE Funding|21,942.80|57,766.54|
|interest|104.95|276.96|
|Other|643.28|145.93|
|Clothes|129.00|0|
|Fundraising|3,964.72|3723.41|
|Grant|500.00|905.32|
|Paye/Pension|
|38267.52|"71,088.58|
|ee|ee Aantal|
----- End of picture text -----
Payments
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Wages|49,037.43|54,481.85|
|Consumables|558.12|553.50|
|Admin|980.92|783.88|
|Fundraising|1,932.09|1,743.14|
|Rent|5,744.35|6,105.40|
|Equipment|2,407.30|2,503.14|
|Sundries|600.00|944.33|
|PAYE|1,586.88|2,734.16|
|Insurance|912.68|936.64|
|Training|90.00|
|63,759.77|70,876.04|
|Balance|Receipts over Payments|-|25,492.25|212.54|
|Plus Balance Bfwd|67290.61|41798.36|
|41798.36|42010.90|
|Plus|unpresented chq|0|0|
|less Unbanked cash|0|(e)|
|41798.36|42010.90|
|Cash on hand|10.34|14.27|
|Current Account|16680.77|16545.15|
|Deposit Account|25107.25|25451,48|
|Paypal|Account|
|4179836|42010.90|
|Difference|0.00|0.00|
----- End of picture text -----
Notes:
Receipts "grants" includes householdsupport grants totalling £905.32. Payments sundries includes support grant £850 paid to families, the difference being an admin fee included to cover costs of distribution.