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2022-03-31-accounts

Company number: 08030293 Charity number: 1157266

activeNewham

Report and financial statements For the year ended 31 March 2022

activeNewham

Contents

For the year ended 31 March 2022

Reference and administrative information ...................................................................................... 1 Trustees’ annual report .................................................................................................................. 2 Independent auditor’s report ....................................................................................................... 14 Statement of financial activities (incorporating an income and expenditure account) ................... 18 Balance sheet ............................................................................................................................... 19 Statement of cash flows ................................................................................................................ 20 Notes to the financial statements ................................................................................................. 21

activeNewham

Reference and administrative information

For the year ended 31 March 2022

Company number 08030293 Country of incorporation United Kingdom Charity number 1157266 Country of registration England & Wales Registered office and 189 Romford Road operational address Forest Gate LONDON, E15 4JF Trustees Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows: Timothy Davies (Chair) Robert Heaton Cllr Genevieve Kitchen Sion O’Connor Jaine Stannard Key management Ian Gallagher (Managing Director) personnel Daniel Burford (Head of Service resigned Jan 2022) Howard Brown (Head of Finance) Simone Hall (Head of Human Resources resigned September 2021) Mark Bell (Head Compliance & Assets) Bankers The Co-operative Bank PLC Lewisham Branch, Heaton House 151-155 Lewisham High Street LONDON, SE1 9BB Solicitors Winckworth Sherwood LLP Minerva House, 5 Montague Close LONDON, SE1 9BB Auditor Sayer Vincent LLP Chartered Accountants and Statutory Auditor Invicta House 108-114 Golden Lane LONDON, EC1Y 0TL

1

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

The trustees present their report and the audited financial statements for the year ended 31 March 2022.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102.

Chair statement

The year, has once again been severely impacted by the effect of the pandemic and the resulting operational, staff, and financial pressures.

I am pleased that the charitable trust has been able to respond to an incredibly challenging period of business. We have experienced a slowdown on the local economy in terms of availability of disposable income and changes to their health, fitness, and exercise regimes.

Staff availability has been a challenging factor, with the labour market changing, and the added pressure of Brexit, the Leisure sector has been impacted by the availability of front-line staff being in short supply.

Once again, there has been excellent and prompt financial assistance provided by the London Borough of Newham this year, to ensure that essential front-line services continue to be provided to residents in Newham.

The Community Sports team has played an important role in the activation of local people in outdoor location. As the Covid-19 pandemic began to ease, customers were understandably nervous about returning to large, busy indoor settings. The programmes we delivered in community settings were well regarded, well received, and well attended.

There are clear risks that we are starting to consider in relation to the increased operational costs, specifically in relation to the provision of energy into the leisure centres. This is an area of priority as we enter the final year of the existing contract. We will work hard with the building landlords to consider energy saving measures and work alongside buying groups to secure the most competitive tariffs.

2

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

Objectives and activities

Purposes and aims

The objects of the Charitable Company are to provide facilities for recreation, sporting, or other leisure time pursuits.

We have been working with the London Borough of Newham to deliver leisure, sports, health, and volunteering opportunities in Newham since January 2013.

Our mission is to make “More people, More active, More often.” To support this mission, activeNewham manages four leisure centres in Newham; together with a varied programme of community activation initiatives.

The trustees review the aims, objectives, and activities of the charity each year. This report looks at what the charity has achieved and the outcomes of its work in the reporting period. The trustees report the success of each key activity and the benefits the charity has brought to those groups of people that it is set up to help. The review also helps the trustees ensure that the charity's aims, objectives, and activities remain focused on its stated purposes.

Achievements and performance

The charity's main activities and recipients are described below. All its charitable activities focus on physical and mental wellbeing and enabling participation. These activities are undertaken for the public benefit and to further activeNewham’s charitable purposes.

Leisure Centres

The Leisure Centres have enjoyed a solid year of recovery following several extended periods of enforced closure due to the pandemic.

We have followed the best practice advice and guidance set out by Sport England, UK Active, and Community Leisure to ensure that the most suitable and safe activity spaces are provided to our customers whilst Covid-19 is still in transmission.

We have grown the Health and Fitness membership subscription from zero, at the point of reopening the centres in Spring 202. We found that customers were very pleased to return to the centres, and recognised that they had really missed the lack of social interactions whilst the centres were closed.

Swimming lessons were gradually and safely reopened at each of the centres, and the uptake was quick and positive. We have also complimented the main ‘termtime’ lessons with short, intensive lessons during the school holiday periods, to ‘top up’ missed learning during the pool closure period.

3

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

Atherton Leisure Centre continues to be a popular and well used local facility. The introduction of a programmable gym area has proved to be popular with groups, disability sessions, female only programmes, and for coach and education sessions.

At Newham Leisure Centre, the use of the track, 4G football, and the external sports spaces has proven to be popular for schools returning to a normal programme of sports days and competitions. The sports clubs have been supported back to use the facilities for training and competition purposes.

East Ham Leisure Centre provided vital services during the peak of the Covid-19 pandemic. This included a testing and vaccination centre, food bank, and a communal meeting point for community groups in hardship. This resulted in the loss of the sport hall area for a full 12-month period. Leisure usage of the pools and gyms continued (in a safe way) during this period. This has strengthened the community regard to the centre and embedded the services with local partners at the community centre and library adjacent to the centre. The health Suite service has been discounted as a result of poor condition.

The closure of Manor Park Fitness Centre was disappointing for customers to see. We are pleased to be working with the London Borough of Newham to plan and design the replacement of the centre. This will form part of a regeneration area, including a number of new, affordable homes for local people.

Community Activation

The Community Activation team continues to deliver the main functions of the commission in the three service areas of Sport and Physical Activity, Newham’s Volunteers, and Parks & Open Spaces.

During 2021-22, the Sport & Physical Activity Team delivered various projects as part of London Borough of Newham’s commission of activeNewham. These Include the London youth games, Sporting memories, Youth sports activity, collaborating with Community Neighbourhood Ward managers to deliver free sports outside of school hours, walking groups, and female sports sessions. The team also secured additional commissions through the London Borough of Newham; including summer holiday delivery. This programme consisted of ‘Activity for families;’ with the intention of getting carers and family members active with younger members. Youth activity targeted 8–13year-olds, and took place in the boroughs blue and green open spaces. The sessions aimed at 5-11 year olds, took place in popular multi-use games areas.

activeNewham has supported over 5000 people into sports activities during delivery of the Programmes, over a 12-month Period.

During August 2021, the Sports and Physical Activity Team delivered an excellent project in partnership with the LLDC, delivering free activity in the Queen Elizabeth Olympic Park. As part of

4

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

the partnership, the team also delivered three runs through the park. Events like these enable the Community Activation Team to work across the Sports and Volunteering departments.

Highlights for the Sport and Physical Activity Team during 2021-22 were:

Physical activity is known to assist people in having good mental health. Our Sport and Physical Activity Team has worked closely with key partners and fitness professionals to create a wideranging wellbeing programme to suit all ages and fitness levels.

Beneficiaries of our services

The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning activeNewham’s future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives that have been set.

activeNewham promotes the preservation of good health and wellbeing through community participation in healthy recreation.

We are in the Borough of Newham to provide services and facilities for recreation, sport, and health, and in the interest of social welfare. Our services are provided to engage with the entire community, including some special services and facilities offered to people with special needs, who because of their youth, age, infirmity or disability, poverty, or social, or economic circumstances may not previously have benefited.

Our aim is to provide a blend of services and facilities under “one roof” that allows us to take a “whole system” approach to our mission of getting more people, more active, more often.

Financial review

The operations of activeNewham produced a break-even position and a nil net movement in funds for the financial year.

The nil net movement in funds for the year means year end carried forward fund balance remains at a negative £105,280, this attributed to unrestricted funds only.

Our operational activities were mainly funded by income from our leisure centres, support from the HMRC Coronavirus Job Retention Scheme (CJRS) grant and further financial support from LBN.

5

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

Funding Sources

For the financial year 2021-22, activeNewham’s main external funders are CJRS contributing 3% (2021: 36%) and the London Borough of Newham 27% (2021: 55%) of its total revenue.

The remainder of the revenue funding consists of income generating activities within the leisure and service centres.

Financial KPIs

We have a full suite of monthly KPI reports that measure both financial and non-financial KPIs. This has allowed us to drive the business and enabled us to react quickly to any challenges that have arisen. The data is also used to inform the management team and trustees of the performance against actuals. Our main KPIs are as follows:

●Surplus vs Turnover 0% Break-even (2021: Break-even)

●Staff costs vs Turnover 54.86% (2021: 63.33%)

Risk and Mitigation:

As with any business, we have a variety of risks that can affect our day-to-day operations and our long-term sustainability. Risks are recorded within a risk register and reported back to Trustees on a quarterly basis.

Risks which have been identified are categorised and mitigation processes are put in place, dependant on the impact and likelihood of the risk. The key risk categories and principal risks to the business are:

Financial:

The significant increase in utilities cost

Operational:

6

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

The principal risks facing our trust in the coming year are:

Risk Mitigation
Maintaining operations during the final
year of the contract		 Legal deed of variation now in place and
updated with LBN
Staff retention plan in place
Contractors& suppliers extensions in place until end
of contract
New energy tariff in place until end of contract and
costed in high level reforecast
Serious Incident or fatality - Normal and Emergency Operating Procedures
in place for all buildings and programmes
- Staff trained to operate in compliance with
legislation and approved codes or practice
-
Legal register and Critical Incident Plan
maintained by the Facility Management
Division

Reserves Policy and Going Concern

We believe it is prudent to have working capital and unrestricted general reserves to cover any unexpected one-off or on-going increases in expenditure, or reduction in income.

When considering the reserves policy, Trustees have referred to the risk register. Whilst risk mitigation is in place and the risk register is regularly monitored, they determine that it is prudent to have a level of unrestricted reserves to cover the impact of risks.

As of 31 March 2022, activeNewham has a net liability of £105,280, on the unrestricted fund account. Trustees have a target for unrestricted general reserves to be the equivalent of two (2) months of the trust’s wage bill, i.e. circa £500,000.

7

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

The severe impacts of COVID 19 are still being felt by the business, with both the number customer visits and revenue now still 40% below pre-pandemic levels. Our plans to achieving the desired level of reserves are being supported by the LBN through our close ongoing partnership and mutual interests for the provision of leisure facilities and activities to its residents. As of November 2022, LBN has committed to provide financial support to help in ensuring that the Trust fulfils the terms of the contract, through to June 2023.

The Trustees and the senior management team have also implemented measures to closely monitor, measure and restrict cash flow and spending, whilst seeking to maximise all revenue opportunities. Financial performance and position statements reviewed regularly with LBN and Trustees at committees and board meetings. Executive Management and Trustees will therefore be able to identify when reserves are drawn on and respond with timely corrective action.

ActiveNewham is not a going concern, as the trustees intend to transfer its activities and staff to a new operator with effect from 30 June 2023. activeNewham is working closely with LB Newham to ensure there is sufficient funding in place to allow activities to continue until the end of the contract and for liabilities to be settled before the entity is closed. On this basis, no adjustments are required to the assets and liabilities in the financial statements.

There is more about the going concern position in note 1d to the financial statements.

Fundraising Disclosure

We are not currently a fundraising charity, with our income deriving from local government contracts and grants and membership income. We therefore are not registered with the fundraising regulator, although follow their guidance when evaluating potential approaches to grant giving bodies.

Plans for the future

Leisure

To work closely with the London borough of Newham in planning for the end of contract arrangements due to take place in 2023.This will include staff TUPE, legal handover, asset & building hand back, customer communication and handover, ITC & Marketing handover, and website update.

To ensure that each of the three leisure centres remain well equipped and an attractive proposition for local people to make use during the final year of the contract.

To ensure that we control our customer pricing structure in line with local and national economies. It is particularly important for us to reflect the hardship and inequalities that are clear to see in certain parts of the local catchment areas.

8

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

We plan to continue to review activity programmes to ensure that they are inclusive and available for everyone.

Local partnerships remain at the heart of everything we do, we will work with local likeminded businesses and commissioners to offer opportunities for weight management, stop smoking, return to exercise scheme, Covid-19 recovery schemes. We will also continue to work in partnership with local education and employment agencies.

In terms of the buildings, we continue to focus on energy efficiency schemes in partnership with building landlords.

We will continue with a full and comprehensive programme of repairs, maintenance, and planned improvements.

To protect jobs of our employees we continue to benchmark payrates and monitor local competitors and employers.

We will continue to attract new members through targeted membership acquisitions campaigns.

Community Activation

We will continue our well-established strong partnerships with organisations who have a strong health and well-being focus.

Creating a dependable partnership with the new Public Health Team within the Local Authority will enable both organisations to strategically look at the value added, and positive outcomes delivered via the numerous projects. Continuing the targeted approach towards young people, BAME Communities and vulnerable residents is also likely to be very much in demand.

The team has always been flexible in their approach in terms of how the programmes are delivered and this will need to be continued with staff having to be multi-functional and continue to look for funding from outside Newham to enhance their projects.

Structure, governance and management

The organisation is a company limited by guarantee, incorporated on 13[th] April 2012. The company became a registered charity on 30[th] May 2014.

The company was established under a memorandum of association which established the objects and powers of the charitable company and is governed under its articles of association.

9

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

activeNewham is governed by the board of trustees who are also Directors of the company. The trustees have ultimate responsibility for directing the affairs of activeNewham, and its strategic planning and policy direction. The day-to-day management of the charity is delegated to the Managing Director and the Leadership Team.

All trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are set out in note eight to the accounts.

Appointment of trustees

Potential trustees are appointed following a recruitment methodology which includes advertising, longlisting; disqualification and insolvency searches; shortlisting; interviewing; introductions and finally if agreed, adoption onto the board of trustees. Trustee appointments are registered with Companies House and the Charity Commission following the completion of the governance credentials required.

There are no less than three and no more than twelve trustees. All trustees are automatically admitted as Members, save for trustees appointed by LBN under article 31 who are not admitted as Members. LBN is entitled by notice in writing to the Charity to appoint up to two trustees and may at any time remove or replace such trustees. All other trustees are selected in accordance with the board membership policy as may be adopted by the Charity from time to time and be appointed by the Members from time to time. All trustees (save for those appointed by LBN) are subject to retirement by rotation so that each year one third of the trustees are required to retire. Those who need to retire are the trustees who (1) have been on the board the longest or (2) have been chosen by lot (if not agreed). Trustees who are required to retire under this article are eligible for reappointment and for the avoidance of doubt there is no maximum term of service for trustees.

The present trustees were appointed through internal networking over the East London area, advertising online and in the press.

Trustee induction and training

New trustees are informed of their legal obligations under charity and company law and the memorandum and articles of association. Training opportunities are recommended going forward and training requirements for trustees are reviewed and monitored on a regular basis.

Trustees’ inductions include visits to relevant locations around the borough of Newham including the leisure centres, and information on the history of the company and future opportunities.

Trustees receive training from Winkworth Sherwood on the legal structure, governance, their duties and responsibilities, conflicts of interest, financial performance, and procedures and processes.

10

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

Sayer Vincent training events are available to keep trustees well informed and up to date.

Related parties and relationships with other organisations

activeNewham has a number of positive working partnerships with groups, commissioners and stakeholders within Newham and the surrounding areas.

LBN remains the most significant and strategic partner. Work is completed with the majority of local community, voluntary and third sector groups. Due to the nature of the work carried out by activeNewham, there are strong partner links to all the local health partnership, local GPs, sports clubs, neighbourhood groups and the local commissioning networks.

activeNewham operates in cooperation with others in the pursuit of joint and shared objectives, working to strengths and selecting partners carefully to ensure that the more complex programmes of activation and engagement are successfully delivered in the long term. The availability of funding and local opportunities is carefully considered to ensure that partners and programmes are in keeping with activeNewham’s core values.

Trustee engagement and the charity’s direction are considered when activeNewham evaluates future schemes and programmes of work. The risk appetite register is used to examine the wider business and the community risks and benefits of new partnering work.

Remuneration policy for key management personnel

Key management personnel remuneration is reviewed regularly by the trustees with the intention that pay is set appropriately in the context of the local industry market and competition.

Out of pocket expenses are accounted for in the business accounts.

Policy for employment of disabled persons

activeNewham recognises the advantages for our business to employ people with disabilities, including having access to a resourceful group of loyal employees.

We have an inclusive ethos that is embedded into all our human resource policies and procedures to help eliminate attitudinal bias. Our policies and procedures are reviewed on an annual cycle to ensure that they are up to date and align with best practice. Through our policies, we comply with our statutory obligations and make reasonable adjustments in our standard working practices to provide support where appropriate to overcome the barriers caused by disability, throughout the entire employment cycle. Greater workforce awareness of the challenges faced by employees with disabilities is addressed with core management training.

11

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

Employee information

A variety of communication channels are employed to facilitate a two-way flow of information such as health & safety building walks, policy and procedure briefings, service update emails, the Intranet and Biz-Intel. Outputs from the Leadership Team meetings are cascaded into department briefings.

Funds held as custodian trustee on behalf of others

The Company does not hold any funds on behalf of others.

Statement of responsibilities of the trustees

The trustees (who are also directors of activeNewham for the purposes of company law) are responsible for preparing the trustees’ annual report including the strategic report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

12

activeNewham

Trustees’ annual report

For the year ended 31 March 2022

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity if in its closing stages. The total number of such guarantees on 31 March 2022 was 5 (2021:7). The trustees are members of the charity, but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

The trustees’ annual report has been approved by the trustees on 6 December 2022 and signed on their behalf by

Tim Davies Chair

13

Independent auditor’s report

To the members of

activeNewham

Opinion

We have audited the financial statements of activeNewham (the ‘charitable company’) for the year ended 31 March 2022 which comprise the statement of financial activities, balance sheet, statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Emphasis of matter – going concern

Without modifying our opinion, we draw attention to the disclosures in the trustees’ annual report and note 1 d of the financial statements. activeNewham is not a going concern, as the trustees intend to transfer its activities and staff to a new operator with effect from 30 June 2023. activeNewham is working closely with LB Newham to ensure there is sufficient funding in place to allow activities to continue until the end of the contract and for liabilities to be settled before the entity is closed. On this basis, no adjustments are required to the assets and liabilities in the financial statements.

As a consequence, the financial statements have been prepared on a basis other than as a going concern although no adjustments were required as a result due to the above facts.

14

Independent auditor’s report

To the members of

activeNewham

Other Information

The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements, or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees’ annual report We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the statement of trustees’ responsibilities set out in the trustees’ annual report, the trustees (who are also the directors of the charitable company for the purposes of

15

Independent auditor’s report

To the members of

activeNewham

company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud are set out below.

Capability of the audit in detecting irregularities

In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, our procedures included the following:

16

Independent auditor’s report

To the members of

activeNewham

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charitable company's members as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

Joanna Pittman (Senior statutory auditor)

Date: 9 December 2022

for and on behalf of Sayer Vincent LLP, Statutory Auditor Invicta House, 108-114 Golden Lane, LONDON, EC1Y 0TL

17

activeNewham

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 March 2022

Note
Income from:
2
3
4
5
6a
7
Reconciliation of funds:
17a
Total funds carried forward
Transfers between funds
Net movement in funds
Total funds brought forward
Net income / (expenditure) for the
year
Total expenditure
Charitable activities
Leisure Activities
Community Activation
Leisure Activities
Charitable activities
Community Activation
Other trading income
Total income
Expenditure on:
Other income		 Unrestricted
£
262,968
5,498,892
10,939
148,139		 Restricted
£
89,530
-
-
-		 2022
Total
£
352,498
5,498,892
10,939
148,139		 Unrestricted
£
262,678
5,340,090
7,269
84,258		 Restricted
£
30,729
-
-
-		 2021
Total
£
293,407
5,340,090
7,269
84,258
5,920,938 89,530 6,010,468 5,694,295 30,729 5,725,024
262,968
5,657,970		 89,530
-		 352,498
5,657,970		 262,856
5,430,880		 30,729
-		 293,585
5,430,880
5,920,938 89,530 6,010,468 5,693,736 30,729 5,724,465
-
-		 -
-		 -
-		 559
-		 -
-		 559
-
-
(105,280)		 -
-		 -
(105,280)		 559
(105,839)		 -
-		 559
(105,839)
(105,280) - (105,280) (105,280) - (105,280)

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 17 to the financial statements.

18

activeNewham

Balance sheet

For the year ended 31 March 2022 Company no. 08030293
Note
Fixed assets:
12
Current assets:
13
Liabilities:
14
16a
17a
Unrestricted income funds:
Total funds
Total charity funds
The funds of the charity:
Creditors: amounts falling due within one year
Net current liabilities
Total net liabilities
Restricted income funds
General funds

Cash at bank and in hand
Tangible assets
Debtors		 £
1,745,608
1,025,938		 2022
£
80,890		 £
1,121,427
1,383,584		 2021
£
175,394
80,890 175,394
(186,171) (280,674)
2,771,546
(2,957,717)		 2,505,011
(2,785,685)
-
(105,280)		 (105,280)
(105,280) (105,280)
-
(105,280)		 -
(105,280)
(105,280) (105,280)

Approved by the trustees on 6 December 2022 and signed on their behalf by

Tim Davies Chair

19

activeNewham

Statement of cash flows

For the year ended 31 March 2022

Reconciliation of net income / (expenditure) to net cash flow from operating activities

Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Cash flows from operating activities
Net cash used in investing activities
Net cash provided by operating activities
Cash flows from investing activities:
Purchase of fixed assets
Net income/(expenditure) for the reporting period
(as per the statement of financial activities)
Depreciation charges
Decrease/(Increase) in debtors
(Decrease)/increase in creditors
Net cash provided by operating activities		 £
£
(311,789)
(45,857)
(45,857)
(357,646)
1,383,584
1,025,938
2022		 £
£
(311,789)
(45,857)
(45,857)
(357,646)
1,383,584
1,025,938
2022		 2022
£
-
140,361
(624,182)
172,032		 2021
£
559
169,990
646,574
(282,812)
(357,646)
1,383,584		 513,673
869,911
1,025,938 1,383,584

20

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

activeNewham is a charitable company limited by guarantee and is incorporated in the United Kingdom.

The registered office address is 189 Romford Road, Forest Gate, London, E15 4JF.

b) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.

c) Public benefit entity

The charitable company meets the definition of a public benefit entity under FRS 102.

Since the year end, the trustees of activeNewham have chosen not to re-tender for the leisure contract with LBN. The current contract was due to end in December 2022, however an extension to the current contract has been agreed until June 2023. Therefore the trustees intension to cease operation in the next 12 months therefore activeNewham being is no longer a going concern.

activenewham is working closely with LB Newham to ensure that operations will continue and all liabilities will be settled at the end of the contract, along with an orderly wind up of the charity there after. As a result, no adjustments are required to the assets or liabilities on the balance sheet, as all balances will be settled by the end of the contract in June 2023.

e) Income

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

This financial year activeNewham received £199,315 (2021: £2,024,701) for staff support costs from the HMRC under the Corona Virus Job retention scheme.

f) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

g) Fund accounting

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.

Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes.

h) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Expenditure on charitable activities includes the costs of delivering services undertaken to further the purposes of the charity and their associated support costs.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

21

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

i) Allocation of support costs

Resources expended are allocated to the particular activity where the cost relates directly to that activity. However, the cost of overall direction and administration of each activity, comprising the salary and overhead costs of the central function, is apportioned on the following basis which are an estimate, based on an aggregate proportion of all costs, of the amount attributable to each activity.

Support and governance costs are re-allocated to each of the activities on the following basis which is an estimate, based on staff time, of the amount attributable to each activity:

 Leisure Activities 100%

Governance costs are the costs associated with the governance arrangements of the charity. These costs are associated with constitutional and statutory requirements and include any costs associated with the strategic management of the charity’s activities.

j) Operating leases

Rental charges are charged on a straight line basis over the term of the lease.

k) Tangible fixed assets

Items of equipment are capitalised where the purchase price exceeds £2,500. Depreciation costs are allocated to activities on the basis of the use of the related assets in those activities. Assets are reviewed for impairment if circumstances indicate their carrying value may exceed their net realisable value and value in use.

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life.

The expected useful life of all our tangible assets is deemed to end in June 2023, in line with the end of our contract with London Borough of Newham. Rates have been adjusted for full asset depreciation to June 2023.

l) Finance Leases

Assets purchased under finance leases are capitalised as fixed assets. Obligations under such agreements are included in creditors. The difference between the capitalised cost and the total obligation under the lease represents the finance charge. Finance charges are written off to the statement of financial activities using the actuarial internal rate of return method.

m) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

n) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

o) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

p) Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

q) Pensions

activeNewham operates a stakeholder pension which is administered and managed by Royal London. We also pay into a Local Government Pension Scheme which is a defined benefit pension scheme for staff that had been transferred under TUPE from LBN to activeNewham. The cost of providing pension and related benefits is charged to the SOFA over the employees' service lives on the basis of a constant percentage of earnings which is an estimate of the regular cost. Under special arrangements, for the defined benefit scheme LBN retains the underlying liability or gains for any variations from regular cost, arising from periodic actuarial valuations and this is therefore not recognised in activeNewham's accounts.

22

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

For the year ended 31 March 2022
2
3
General leisure activities
4
5
LBN deficit support
HMRC Job support scheme grant
Consultancy work
Other Income
Other trading activities
Services and other income
Community Activation income
Leisure activities
HMRC Job support scheme grant
LBN deficit support
Events and activities
LBN deficit support
HMRC Job support scheme grant
Grants and sponsorship income		 Unrestricted
£
-
-
51,423
17,665
193,880		 Restricted
£
37,405
-
52,125
-
-		 2022
Total
£
37,405
-
103,548
17,665
193,880		 Unrestricted
£
-
3,285
27,638
142,992
88,763		 Restricted
£
-
-
30,729
-
-		 2021
Total
£
-
3,285
58,367
142,992
88,763
262,968 89,530 352,498 262,678 30,729 293,407
Unrestricted
£
150,802
1,300,803
4,047,287		 Restricted
£
-
-
-		 2022
Total
£
150,802
1,300,803
4,047,287		 Unrestricted
£
1,870,478
1,487,679
1,981,933		 Restricted
£
-
-
-		 2021
Total
£
-
-
-
5,498,892 - 5,498,892 5,340,090 - 5,340,090
Unrestricted
£
10,939		 Restricted
£
-		 2022
Total
£
10,939		 Unrestricted
£
7,269		 Restricted
£
-		 2021
Total
£
7,269
Unrestricted
£
30,848
117,291		 Restricted
£
-		 2022
Total
£
30,848
117,291		 Unrestricted
£
11,231
73,027		 Restricted
£
-
-		 2021
Total
£
11,231
73,027
148,139 - 148,139 84,258 - 84,258

23

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

6a Analysis of expenditure (current year)

Staff costs (Note 8)
Other staff costs
Direct costs
Programme delivery activities
Repairs and maintenance /equipment
ICT
Advertising and marketing
Insurance
Utilities
Professional fees
Travel & subsistence
Bank/cash services charge
Office costs/administration
Depreciation
Irrecoverable VAT
Other costs
Support costs
Governance costs
Total expenditure 2022
Total expenditure 2021		 Charitable activities Charitable activities Governance
costs
£
52,108
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Support
costs
£
876,892
27,107
5,902
673
35,096
311,318
30,426
50,958
42,682
32,859
2,786
390
12,264
21,968
171,501
10,034		 2022
Total
£
3,195,595
47,128
6,142
88,011
774,081
466,677
31,134
51,468
891,673
33,459
4,943
36,188
27,782
140,461
174,501
41,225		 2021
Total
£
3,574,611
31,345
4,059
34,321
454,452
476,391
37,120
48,440
677,851
20,804
973
9,200
22,102
169,990
137,737
25,069
Community
Activation
£
251,738
7,432
-
55,455
24,353
2,624
155
-
-
-
259
-
2,026
-
-
8,456		 Leisure
Activities
£
2,014,857
12,589
240
31,883
714,632
152,735
553
510
848,991
600
1,898
35,798
13,492
118,493
3,000
22,735
352,498
-
-		 3,973,006
1,632,856
52,108		 52,108
-
(52,108)		 1,632,856
(1,632,856)
-		 6,010,468
-
-		 5,724,465
-
-
352,498 5,657,970 - - 6,010,468 5,724,465
293,585 5,430,880 - - -

24

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

6b Analysis of expenditure (previous year)

Staff costs (Note 8)
Other staff costs
Direct costs
Programme delivery activities
Repairs and maintenance /equipment
ICT
Advertising and marketing
Insurance
Utilities
Professional fees
Travel & subsistence
Bank/cash services charge
Office costs/administration
Depreciation
Irrecoverable VAT
Other costs
Support costs
Governance costs
Total expenditure 2021		 Charitable activities Charitable activities Governance
costs
£
51,041
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Support
costs
2021
Total
£
£
915,315
3,574,611
22,229
31,345
3,660
4,059
-
34,321
12,210
454,452
279,346
476,391
33,155
37,120
47,702
48,440
37,729
677,851
20,804
20,804
154
973
644
9,200
10,098
22,102
23,437
169,990
123,337
137,737
7,659
25,069
1,537,479
5,724,465
(1,537,479)
-
-
-
-
5,724,465
Community
Activation
£
251,674
1,057
-
29,357
5,114
2,982
-
-
204
-
569
-
2,517
-
-
111		 Leisure
Activities
£
2,356,581
8,059
399
4,964
437,128
194,063
3,965
738
639,918
-
250
8,556
9,487
146,553
14,400
17,299
293,585
-
-		 3,842,360
1,537,479
51,041		 51,041
-
(51,041)
293,585 5,430,880 -

25

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

This is stated after charging:

This is stated after charging:
2022 2,021
£ £
Depreciation 140,361 169,990
Operating lease rentals:
Other 18,454 -
Auditor's remuneration (excluding VAT):
Audit 17,000 15,500
Fees for non audit services 1,500

Staff costs were as follows:

Staff costs were as follows:
Casual staff
Social security costs
Employer’s contribution to defined contribution pension schemes
Termination and redundancy costs
Salaries and wages		 2022
£
2,583,911
52,116
240,153
237,128
82,287		 2,021
£
2,594,155
139,031
498,930
237,883
104,612
3,195,595 3,574,611

The following number of employees received employee benefits (excluding employer pension costs and employer's national insurance) during the year between:

2022 2,021
No. No.
£60,000 - £79,999 2 2
£80,000 - £89,999 1 1

The total employee benefits (including pension contributions and employer's national insurance) of the key management personnel were £317,961 (2021: £348,483).

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2021: £nil). No charity trustee received payment for professional or other services supplied to the charity (2021: £nil).

No expenses were incurred by or on behalf of the trustees.

9 Staff numbers

The average number of employees (head count based on number of staff employed) during the year was as follows:

Support
Leisure activities
Community activation
Governance		 2022
No.
15
118
27
1		 2,021
No.
17
180
30
1
161 228

26

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

10 Related party transactions

There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties. Members of the board are also councillors of London Borough of Newham, but they act as independent trustees for activeNewham.

11 Taxation

The charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

12 Tangible fixed assets

Tangible fixed assets
Disposals in year
At the end of the year
Charge for the year
Eliminated on disposal
At the end of the year
At the start of the year
Net book value
Additions in year
Cost
At the end of the year
At the start of the year

Depreciation
At the start of the year		 Property
Improvement
£
505,239
45,857
-		 Leisure
Centre
Equipment
£
645,539
-
-		 Computer
Equipment
£
242,723
-		 Fixtures and
Fittings
£
237,577
-
-		 Total
£
1,631,079
45,857
-
551,096 645,539 242,723 237,577 1,676,936
442,423
68,063
-		 624,873
13,053
-		 203,769
26,371
-		 184,620
32,874
-		 1,455,685
140,361
-
510,486 637,926 230,140 217,494 1,596,046
40,610 7,613 12,583 20,083 80,890
62,816 20,666 38,954 52,957 175,394

All of the above assets are used for charitable purposes.

13 Debtors

Debtors
Trade debtors
Prepayments
Accrued income		 2022
£
1,562,056
182,231
1,321		 2,021
£
876,887
80,722
163,818
1,745,608 1,121,427

27

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

14 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Trade creditors
Deferred income (note 15)
Accruals
Taxation and social security
Other creditors		 2022
£
1,001,776
151,493
477,689
728,192
598,567		 2,021
£
901,179
167,253
340,510
793,169
583,574
2,957,717 2,785,685

15 Deferred income

Deferred income comprises both grant and other income generating activities. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met, if performance-related or other conditions are not met the income will be deferred.

Balance at the beginning of the year
Amount released to income in the year
Amount deferred in the year
Balance at the end of the year		 2022
£
793,169
(793,169)
728,192		 2,021
£
794,020
(794,020)
793,169
728,192 793,169

16a Analysis of net liabilities between funds (current year)

Analysis of net liabilities between funds (current year)
Analysis of net liabilities between funds (prior year)
Net current liabilities
Net liabilities at the end of the year
Tangible fixed assets
Tangible fixed assets
Net current liabilities
Net assets at the end of the year		 General
unrestricted
£
80,890
(186,171)		 Restricted
£
-
-		 Total funds
£
80,890
(186,171)
(105,281) - (105,281)
General
unrestricted
£
175,394
(280,674)		 Restricted
£
-
-		 Total funds
£
175,394
(280,674)
(105,280) - (105,280)

16b Analysis of net liabilities between funds (prior year)

28

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

17a Movements in funds (current year)

Movements in funds (current year)
Total restricted funds
General funds
Unrestricted funds:
Street Games
Total unrestricted funds
Total funds
Greater London Authority
Aspers Casino
Restricted funds:
London Sports
LBN - LS/SE Social Walks
Fight for Peace
LBN - Our Parks
LBN - Family Fit & Run
LBN - Tai Chi Get Active Get Healthy
Groundswork
Sports England
LBN - Various projects under £1,000
LBN - Online Active		 At 1 April
2021
£
-
-
-
-
-
-
-		 Income &
gains
£
1,494
1,528
5,553
8,506
5,409
8,807
4,893
3,025
4,024
25,629
5,935
6,123
8,604		 Expenditure &
losses
£
(1,494)
(1,528)
(5,553)
(8,506)
(5,409)
(8,807)
(4,893)
(3,025)
(4,024)
(25,629)
(5,935)
(6,123)
(8,604)		 Transfers/
other gains
and losses
£
-
-
-
-
-
-
-		 At 31 March
2022
£
-
-
-
-
-
-
-
-
-
-
- 89,530 (89,530) - -
(105,280) 5,920,938 (5,920,938) - (105,280)
(105,280) 5,920,938 (5,920,938) - (105,280)
(105,280) 6,010,468 (6,010,468) - (105,280)

17b Movements in funds (prior year)

Movements in funds (prior year)
Total restricted funds
Restricted funds:
Summer Park delivery & extension
LBN Tennis - (Managed Services)
Street Games
General funds
Unrestricted funds:
Total unrestricted funds
Citizens Assembly Project
GAGH Canning Town
GAGH Forest Gate
Total funds
W&G Football		 At 1 April
2020
£
-
-
-
-
-
-
-		 Income &
gains
£
25,037
2,929
3,315
800
650
(1,935)
(67)		 Expenditure &
losses
£
(25,037)
(2,929)
(3,315)
(800)
(650)
1,935
67		 Transfers/
other gains
and losses
£
-
-
-
-
-
-
-		 At 31 March
2021
£
-
-
-
-
-
-
-
- 30,729 (30,729) - -
(105,839) 5,694,295 (5,693,736) - (105,280)
(105,839) 5,694,295 (5,693,736) - (105,280)
(105,839) 5,725,024 (5,724,465) - (105,280)

29

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

Purposes of restricted funds

Aspers Casino

Funding was provided for sports physical activity sessions under the Women's Glow programme. These are activity sessions designed for women to exercise in the dark and circumventing cultural barriers of exposure.

Fight for Peace

Part of the Sport England Together Fund, providing sessions for children in the 8 to 12 years age group.

Greater London Authority

Women's workforce programme, delivering training to Not in Education, Employment or Training (NEET) women and funding of female only exercise sessions.

Groundswork

Funding from TFL for walking sessions designed to engage women and families.

London Borough of Newham

Funding provided under a number of local authority initiatives, covering a wide cross section of sport and activities.

Online Active : Physical activity sessions on Zoom to Newham residents during COVID.
Family Fit & Run : Family activities in Keir Hardie recreation grounds, funded by Adidas via LBN.
Tai Chi Get Active Get Healthy : Tai Chi activities for residents aged 45+ in the Canning Town area.
LS/SE Social Walks : Social Isolation walks to engage and getting residents out post COVID.
Our Parks : Park Fitness programme to promote physical activity in parks across the borough.

London Sports

Funding of a variety of different sporting sessions (table tennis, boxing, football etc.) with Children and Young People (CYP) being the main target group.

Sports England

As part of the Euro 2020 Football grant, funding was provided for Pan Disability football sessions for CYP. This was also extended to the Greenway Girls walking group.

Street Games

Continued funding sessions covering most ball games and sport festivals, delivered through clusters and satellite clubs throughout the borough of Newham.

18 Operating lease commitments

The charity's total future minimum lease payments under non-cancellable operating leases is as follows for each of the following periods.

the following periods.
One to five years
Less than one year		 2022
2,021
£
£
30,292
47,351
-
11,848
30,292
59,199
Equipment
30,292
59,199

30

activeNewham

Notes to the financial statements

For the year ended 31 March 2022

The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1.

20 Post balance sheet event

Since the year end, the trustees of activeNewham have chosen not to re-tender for the leisure contract with LBN. The current contract was due to end in December 2022, however an extension to the current contract has been agreed until June 2023. Therefore the trustees intension to cease operation in the next 12 months therefore activeNewham being is no longer a going concern.

activenewham is working closely with LB Newham to ensure that operations will continue and all liabilities will be settled at the end of the contract, along with an orderly wind up of the charity there after. As a result, no adjustments are required to the assets or liabilities on the balance sheet, as all balances will be settled by the end of the contract in June 2023.

31