Duxford Saturday Workshop Trust ClO
Annual Report and Financial Statements
31* August 2025
Registered charity 1157262
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Contents
| Reference and Administrative Details | Page 3 |
|---|---|
| Powers ofthe Charity | Page 4 |
| Trustees' Report | Page 4 |
| Statement ofTrustees' Responsibilities | Page 5 |
| Independent Examiner's Report | Page 6 |
| Statement of Financial Activities | Page 7 |
| Balance Sheet | Page 8 |
| NotestotheFinancialStatements | Page9 |
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Duxford Saturday Workshop Trust CIO
Reference and administrative information
Registered Charity number: 1157262 Address: Duxford Community School St. John’s Street Duxford Cambridge CB22 4RA Charitable Incorporated Organisation’s Dr Daniel Leggate correspondent 9 Greenacres Duxford Cambridge CB22 4RB Nature of governing document: CIO Constitution dated 8" February 2014 Names of Trustees: Mrs Gill Haughan Prof Stephen Inglis (Chairman) Mrs Margaret Kerry (Treasurer) Mr Joel Kirk Dr Daniel Leggate (Secretary) Ms Janet Macleod Mr Dominic Mahony Management Account Treasurer Mr Chris Cooper Director appointed by the Trustees: Mrs Arwen Gilbert Bankers: Trust current account Managers current account CAF Bank Ltd Lloyds Bank 25 Kings Hill Avenue Market Street Kings Hill Wigan West Malling Kent ME19 4JQ Independent Examiner: Mr Tony Havil 5 Greenacres Duxford Cambridge CB22 4RB Objects of the Charitable To advance the education of children and adults resident Incorporated Organisation: within the village of Duxford and surrounding districts in the subjects of Music, Drama, Poetry and related Arts, by means of: - Running workshops - The presentation of concerts and other events - The provision of musical instruments, tuition and ensemble music making where the school system is unable to make such provision, and to complement such provision as is made.
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Duxford Saturday Workshop Trust ClO
Powers of the Charity
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The standard powers of a CIO (abbreviated here) to: 1. borrow money 4. employ and remunerate staff 2. buy and equip property 5. deposit and invest funds, 3. sell or lease property and in addition to: 6. accept and receive gifts of property of any description (whether subject to any special trusts or not)
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acquire musical instruments
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loan musical instruments to Members who cannot afford to purchase instruments
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make loans either interest free or at such a rate of interest as the Trustees shall decide from time to time to Members who are in necessitous circumstances in order to enable them to purchase musical instruments or other materials for their participation in Workshop activities. Loans may be made to parents or guardians of registered Child Members for the purchase of such instruments or materials.
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arrange and provide for orjoin in arranging and providing for the holding of exhibitions, meetings, lectures and classes
The Trust operates from Duxford Community School, and with the exception of a paid part-time Director, operates entirely on a voluntary basis. The principal regular activity is the holding of workshops on Saturday mornings during school terms (a total of 30 Saturdays each year), in which both tuition and an opportunity to play music together is provided.
Trustees’ Annual Report
It has been another stellar year for workshop. By the end of the year, our membership numbers had grown to what we think is their highest ever, 320 (including about 25% children), and the range of activities we have been able to offer from our wonderful crew of more than 30 volunteer tutors has been quite astonishing. We have been particularly fortunate to benefit from a large number of highly talented young tutors who have madea great contribution, bringing freshness and infectious enthusiasm. This year hasn’t been quite as ‘eventful’ as last year, our 50th anniversary year, but our regular calendar of hugely enjoyable Christmas carols, coffee concerts, member concert, picnic, and another tremendous Children’s Music Theatre production, kept things ticking over nicely.
Behind the scenes our excellent team of managers have kept the wheels running smoothly — no easy task when over 200 members are turning up in a short space of time each Saturday — ably abetted by our dedicated coffee bar team, without whom Workshop would be a very different and much less social place.
From a Trustee perspective this was a year of significant change as Hazel Smith, Workshop’s treasurer, amazingly, from its inception some 50 years ago , took an extremely well-earned rest. We were fortunate, however, to have a very experienced pair of hands, Margaret Kerry, waiting in the wings. The handover has gone well and I'd like to pay tribute to both Margaret and Hazel for their professionalism in effecting the transition so smoothly. |’m pleased to say that we start the new year in a strong financial position which has allowed us to reduce fees for children and families once again, while still leaving some headroom for the unexpected. The Trustees have also made good progress this year developing a range of new policies recently recommended by the Charity Commission and that work will continue in the coming year. Finally I’d like to thank Arwen, our Director, for holding it all together so well while juggling multiple other commitments. She works very hard for us all, is very deeply committed to Workshop, and her passion for music as well as her engaging leadership style reflects and embodies the true spirit of Workshop.
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Statement of Trustees’ responsibilities
The trustees are responsible for preparing the trustees’ report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.
In preparing these financial statements, the trustees are required to:
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e select suitable accounting policies and then apply them consistently;
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e observe the methods and principles in the Charities SORP;
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e make judgements and estimates that are reasonable and prudent;
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e state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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e prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution.
The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities
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Approved by the Trustees of the charityon je | , 117 c and signed on its behalf by
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Stephen Inglis {
le} 1X// |/ {
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Chair of Trustees
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Duxford Saturday Workshop Trust CiO
Independent Examiner’s Report to the Trustees
| report on the Accounts of Duxford Saturday Workshop Trust for the year to 31st August 2025 which are attached.
Respective responsibilities of the Trustees and the Independent Examiner
As the charity's Trustees you are responsible for the preparation of the Accounts; you consider that the audit requirements of the Charities Act 1993 (“the Act”) do not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under the Act, whether particular matters have come to my attention.
Basis of Independent Examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and includes a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the Accounts.
Independent Examiner’s statement
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In connection with my examination no matter has come to my attention:-
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e which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the Act, and to prepare Accounts which accord with the accounting requirements of the Act have not been met; or
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e to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached.
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Q/
\
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Tony Havil
5 Greenacres, Duxford, Cambridge CB22 4RB
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Statement of Financial Activities
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|---|---|---|---|---|---|---|
|31/08/2025|31/08/2024|
|Income|2|£|
|Donations|2,477|2,019|
|Membership|fees|18,878|19,066|
|Gift|Aid|claimed|4,634|3,350|
|Interest|received|6,950|5,901|
|Instrument|hire|1,180|1,295|
|Musical|events|332|4,391|
|Sale|of|instruments|(note|2)|494|
|Coffee|Bar|receipts|2,699|2,049|
|Total|Income|37,150|38,565|
|Expenditure|
|Director's|professional|fee|11,200|9,920|
|School/DCC|premises|rental|
|(note|3)|10,033|10,505|
|Instrument|purchase|(note|2)|700|
|Instrument|repair|1,105|725|
|Bank|charges|(note|5)|93|
|Musical|events|583|3,672|
|Coffee|bar|expenditure|1,318|922|
|Music|purchases|(note|2)|42|
|Depreciation|music|(note|4)|120|
|Depreciation|office|equipment|
|(note|4)|278|
|Insurance|(note|5)|326|
|Administration|298|403|
|Total|Expenditure|25,354|26,889|
|Surplus|for the|year|(note|3)|11,796|11,676|
|Loss|on|revaluation|-12,947|
|Deficit/Surplus|for the|year|-1,151|11,676|
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Balance Sheet
| 31/08/2025 | 31/08/2024 | |||||
|---|---|---|---|---|---|---|
| £ | £ | |||||
| Fixed Assets (note 1) | ||||||
| Musical instruments | 45,749 | 58,387 | ||||
| Office equipment | 841 | 9 | ||||
| Sheet music | 1,089 | 1,074 | ||||
| Current assets | ||||||
| Lloyds Bank current | ||||||
| a/c | 4,203 | 4,877 | ||||
| CAF current a/c | 9,896 | 5755 | ||||
| United Trust Bank | ||||||
| bond | 78,648 | 74,922 | ||||
| Redwood Bank bond | 52,600 | 50,000 | ||||
| Virgin Money 120 day | 16,270 | 15,663 | ||||
| Cash | 20 | 50 | ||||
| Fees owed | 297 | |||||
| Current liabilities | ||||||
| Prepayments by | ||||||
| members | 4,466 | 4,354 | ||||
| Outstanding bill | 0 | 84 | ||||
| Unrestricted funds | ||||||
| Brought forward | 206,298 | 194,622 | ||||
| Surplus forthe year | ||||||
| (note 3) | 11,796 | 11,676 | ||||
| Loss on revaluation | -12,947 | |||||
| Carried forward | 205,147 | 206,298 | ||||
| 209,613 | 209,613 | 210,736 | 210,736 |
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Notes to the financial statements
| Musicalinstru- | Office | equip- | ||
|---|---|---|---|---|
| Note 1Fixed assets | ments | ment | Sheetmusic | |
| £ | £ | £ | ||
| At 1September2024 | 58,387 | 9 | 1,074 | |
| Additions | 659 | 1,110 | 135 | |
| Disposals | -350 | 0 | 0 | |
| Depreciation forthe | ||||
| year | 0 | -278 | -120 | |
| Loss on revaluation | -12,947 | |||
| At31 August2025 | 45,749 | 841 | 1,089 |
Note 2
Additions and Disposals are now shown on the balance sheet
Note 3
2024 Comparatives for school rental and surplus for the year have been adjusted
Note 4
Depreciation is now shown in the financial activities statements
Note 5
Items previously included in administration
Accounting policies:
Basis of accounting:
This year the accounts have been prepared on the accruals basis rather than the cash basis. This allows receipts and payments to be allocated in the time period to which they relate rather than when they were paid or received. The comparative figures for 2023-24 have been adjusted to reflect this in line with the Charities SORP which states that as far as possible comparative information must be restated ona like-for-like basis.
Depreciation Policy:
Office equipment is depreciated at 25% pa reducing balance
Music is depreciated at 10% pa reducing balance
No depreciation is provided on musical instruments on the grounds that instruments are kept in good repair and their value does not reduce over time
Valuation of instruments was last carried out in 2024-25. All instruments over the value of £200 are specifically insured and this is the valuation used for insurance purposes.
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Reserves policy:
Reserves Policy designation for 2025/26 £140,600.
Comprising of two sorts of reserves:
Reserve 1. Short term stability reserve totalling £55,600 and covering
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e Income risk reserve: Reduction in fees/subscriptions and associated gift aid of 20% continuing for one year: £5,600
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e Adversity reserve: 6 months running costs: £15,000 e Underwriting reserve : To underwrite possible losses for large events: £5,000 e Instruments replacement reserve: To underwrite the cost of loss of instruments where these are not individually insured: £20,000
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e Cessation reserve: Costs in the event of closure: £10,000.
Reserve 2 Long term stability reserve totalling £85,000
The original reserves policy was for the interest from reserves to cover the director’s fee so that workshop was independent of subscription income. This is no longer realistic but reserves were used during the pandemic to maintain workshop as a going concern including paying the director’s fee., when there were no subscriptions. This reserve is for use in longer term adverse situations than those covered by the short term reserves.
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Duxford Saturday Workshop Trust Management Account 15‘ September 2024 to 31%t August 2025
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|---|---|---|---|---|---|---|---|---|---|---|---|
|Expenditure|2024=|2028i|
|Duxford|Primary|School|hire,|whole|year|24-25|9983.75|10,135.60|
|Duxford|Primary|School|hire,|late|invoices Autumn|22,|
|Spring/|Summer|2023.|9,120.25|
|Duxford|Community|Centre|room|hire|48.00|0.00|
|Transferred|to|Trustees|account|10,500.00|11,000.00|
|Expenses|for|concerts|and|events|551.92|3672.77|
|Insurance|(Instruments|and|Public|Liability)|326.25|181.80|
|Instrument|purchases|119.49|700.00|
|Repairs|to|Workshop|instruments|1105.00|724.70|
|Administrative:|stationery,|copying,|postage,|DBS|checks|230.24|68.07|
|Office|equipment|(capital|exp.)|copier,|card|reader,|
|laminator|1293.96|0.00|
|Banking|transaction|fees|(SumUp)|33.49|59.92|
|Music|added|to|stock|135.14|42.50|
|Coffee|bar|1317.78|922.23|
|Tutors|lunch|0.00|
|Total|expenditure|25645.02|36,627.84|
|Income|
|Member|Payments|to|Registration,|Termly|fees|and|
|Instrument|Hire|made|in|this|financial|year,|net|of refunds|
|£237|&|refunds|converted|to|donations|£357|19692.50|20,140.50|
|Instrument|hire,|non-members|180.00|220.00|
|Donations|from|members|716.97|1485.50|
|Donations|non-members|inc.|£810.46|Bobbie|Cannon|
|funeral|930.46|0.00|
|Donations|-|giving|schemes|—|Easy|Fundraising/Amazon|40.62|73.11|
|Coffee|bar|sales|2698.67|2,049.11|
|Income|from|concerts|and|events|(see|below)|332.41|4,390.82|
|Instrument|sales|350.00|694.50|
|Miscellaneous|0.00|12.42|
|Total|income|24941.63|29,065.96|
|Bank|balance|31st August|2025;|cash|inc.|floats;|total|4202.68|20.90|4223.58|
|Bank|balance|1st|September|2024;|cash|inc.|floats;|total|4876.55|50.42|4926.97|
|Difference|-703.39|
|Total|expenditure|over the|year|25645.02|
|Total|income|over the year|24941.63|
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Notes:
String Orchestra Music Fund now incorporated in general music purchase budget.
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Concerts & Events 2024-25
| Event | Expenses Ps |
Income £ |
Surplus £ |
|---|---|---|---|
| 7 Dec 24 Carol Concert | 0.00 | 182.81 | 182.81 |
| 4 March 25 Tutors Lunch | 74.73 | -74.73 | |
| 29 April 25 Tutors Benefit, Gamelan Orchestra session | 213.60 | -213.60 | |
| 29 May 25 String Orchestra, concert rehearsal room | 136.00 | -136.00 | |
| hire | |||
| 17 June 25 Residual ticket sales fromAlumnae event | 3.10 | 3.10 | |
| 2024 | |||
| 22 June 24 Children’s Music Theatre | |||
| Collection | 146.50 | ||
| Music score | 69.65 | ||
| General expenses | 57.94 | 18.91 | |
| Total | 551.92 | 332.41 | -219.51 |
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