BENSHAM AND SALTWELL ALIVE
REPORT AND FINANCIAL STATEMENTS
For the year ended 31 March 2023
Charity Number 1157255
BENSHAM AND SALTWELL ALIVE
ANNUAL REPORT AND FINANCIAL STATEMENTS
For the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees annual report | 1 to 3 |
| Independent examiners report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the financial statements | 7 to 14 |
BENSHAM AND SALTWELL ALIVE
TRUSTEES ANNUAL REPORT
For the year ended 31 March 2023
The trustees are pleased to present their annual report together with the financial statements of the charity for the period ended 31 March 2023 which are also prepared to meet the requirements for a Directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
1. Objectives and Activities
The objectives of the Charity are to develop the capacity and skills of the members of the socially and economically disadvantaged community of Bensham and Saltwell in Gateshead in such a way that they are better able to identify and help meet their needs and to participate more fully in society.
During the year 2022-23, the charity used funds to sustain and initiate; in collaboration with others; a number of activities, including:
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Meal at Home Service - Supporting those in isolation and enabling others to volunteer through guided support.
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Project Coordination and Community Development Workers - Supporting the Best of Bensham Partnership and its member’s projects including neighbourhood gardening, a community allotment, grant giving, and training opportunities.
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Local Food Distribution - Supporting local food coops and their service users.
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Alive Wires Youth Group - Working in collaboration with others to run weekly youth sessions in Bensham and Saltwell.
2. Achievements and Performance
Bensham and Saltwell Alive has had a successful year. This has enabled progress towards its goal of bringing together community organisations and local people to identify needs, share resources and collaborate effectively. Funding for the next year is secure and trustees consider that the Charity is in a good position to continue support to the community as it emerges from the pandemic and faces new problems in relation to employment, health and well-being. Work has begun on redeveloping the property at 108 Rawling Road in order to open a new community hub.
3. Regards to Public Benefit
When exercising any powers or duties in the running of Bensham and Saltwell Alive, the Trustees have complied with their duty to have due regard to the guidance issued by the Charity Commission on public benefit.
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BENSHAM AND SALTWELL ALIVE
TRUSTEES ANNUAL REPORT
For the year ended 31 March 2023
4. Reference and administrative details of the charity, its trustees and advisors
| 4. Reference and administrative details of the charity, its trustees and advisors | 4. Reference and administrative details of the charity, its trustees and advisors | 4. Reference and administrative details of the charity, its trustees and advisors |
|---|---|---|
| Charity Name Registered Charity Number |
Bensham and Saltwell Alive 1157255 |
|
| Operational address | 108 Rawling Road Gateshead NE8 4QR |
|
| Trustees | Robert Waugh Eileen McMaster Callum McPake John Carpenter Catherine Donovan Tom Rooke Michelle Harland Ben Jones Hugo Fearnley |
Chair Vice Chair Treasurer Resigned Appointed 01/04/2023 |
| Independent Examiner |
Connected Voice Business Services Limited One Strawberry Lane Newcastle upon Tyne NE1 4BX |
|
| Bankers | Lloyds Bank 25 Gresham Street London |
5. Structure, Governance and Management
Governing documents
Bensham and Saltwell Alive is a Charitable Incorporated Organisation. (CIO), first registered on 30 May 2014, and has a constitution as its governing document.
Organisation
The Trustees meet monthly and deal with the administration of the charity encompassing the strategic vision, financial accountability and risk management.
Risk management
The Trustees have assessed the risks to which the charitable company is exposed, in particular those related to the operations and finances of the charitable company and are satisfied that systems and procedures are in place to mitigate any risk.
Method of Recruitment of Trustees
The responsibilities of trustees are explained to potential new members who are invited to submit a written expression of interest. This contains a statement about their relevant skills and experience and reasons for wanting to be a trustee. The trustees consider the statement at a meeting of the board of trustees. The position of Chair and other officers is agreed by members.
Policies adopted for the induction and training of Trustees
Bensham and Saltwell Alive has adopted a range of appropriate policies to govern the conduct of its Trustees and any activities associated with the charity, e.g. Youth work sessions are carried out in accordance with Safeguarding procedures by qualified and DBS cleared staff employed by Creative Youth Opportunities.
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BENSHAM AND SALTWELL ALIVE
TRUSTEES ANNUAL REPORT For the year ended 31 March 2023
The Secretary provides new trustees with the Charity Commission Welcome Pack and supplementary materials specific to role as officers, if appropriate. Trustees have one or more Trustee Development Sessions each year, led by an external facilitator.
6. Financial Review
Bensham and Saltwell Alive is primarily funded by grants. The total receipts for the year was £79,777 (2022: £107,797) of which £52,000 is restricted (2022: £99,737) and payments £104,261 (2022: £105,968) of which £56,492 is restricted (2022: £103,552).
The Statement of Receipts and Payments for the year ended 31 March 2023, shows a deficit of £24,484 (2022: £1,829 surplus) of which a deficit of £8,204 is restricted (2022: £2,815 deficit)
The Statement of Assets and Liabilities at 31 March 2023 shows total cash fund carried forward of £16,036 (2022: £40,520) of which £13,869 is restricted (2022: £22,073)
7. Statement of Trustee Responsibilities
The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The charity trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:
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Select suitable accounting policies and apply them consistently;
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Observe the methods and principles in the Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 29.01.2024 and signed on their behalf by:
Callum McPake - Trustee and Treasurer.
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BENSHAM AND SALTWELL ALIVE
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
For the year ended 31 March 2023
I report on the financial statements of Bensham and Saltwell Alive for the year ended 31 March 2023, which are set out on pages 5 to 14.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2022 ("the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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h examine the accounts under section 145 of the Charities Act,
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h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
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h to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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h the accounting records were not kept in accordance with section 130 of the Charities Act; or
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h the accounts did not accord with the accounting records; or
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h the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
However, not all future events or conditions can be predicted. The COVID-19 viral pandemic is one of the most significant economic events for the UK with unprecedented levels of uncertainty of outcomes. It is therefore difficult to evaluate all of the potential implications on the charitable company’s trade, customers, suppliers and wider economy. The trustees’ view on the impact of COVID-19 is disclosed in the accounting
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Doug Maltman FMAAT Fellow member of the Association of Accountancy Technicians Connected Voice Business Services Ltd One Strawberry Lane Newcastle upon Tyne NE1 4BX Date: 29.01.2024
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BENSHAM AND SALTWELL ALIVE
RECEIPTS AND PAYMENTS ACCOUNT
For the year ended 31 March 2023
----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2023 2022
£ £ £ £
Receipts
Donations and grants 3 27,777 52,000 79,777 107,797
Total income 27,777 52,000 79,777 107,797
Payments
Charitable activities
Operation of the charity 4 47,769 56,492 104,261 105,968
Total expenditure 47,769 56,492 104,261 105,968
Net income/(expenditure) ( 19,992 ) ( 4,492 ) ( 24,484 ) 1,829
Transfers between funds 3,712 ( 3,712 ) - -
Net movement of funds ( 16,280 ) ( 8,204 ) ( 24,484 ) 1,829
Reconciliation of funds
Total funds brought forward 18,447 22,073 40,520 38,691
Total funds carried forward 2,167 13,869 16,036 40,520
Notes
----- End of picture text -----
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
The notes on pages 7 to 14 form an integral part of these accounts.
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Charity Number 1157255
BENSHAM AND SALTWELL ALIVE
STATEMENT OF ASSETS AND LIABILITIES
As at 31 March 2023
| Cash funds Cash at bank Cash in hand Total cash funds Assets Gateshead Council - Public Health Fixed assets Laptop Freezer Boiler Display boards Cinema equipment Oven Washing machine Total assets Liabilities Accountancy and independent examination Total liabilities Notes |
Unrestricted Funds £ 2,093 74 2,167 - - 988 - - - 372 - 1,360 |
Restricted Funds £ 13,869 - 13,869 - - - 191 457 533 1,140 - 2,322 |
Total 2023 £ 15,962 74 16,036 - - 988 191 457 533 1,512 - 3,681 708 708 |
Total 2022 £ 40,446 74 40,520 14,000 572 988 191 457 533 1,512 213 4,466 528 528 |
|---|---|---|---|---|
The notes on pages 7 to 14 form an integral part of these accounts.
These financial statements were approved by the Board on:
29.01.2024
and are signed on its behalf by:
Callum McPake Trustee
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BENSHAM AND SALTWELL ALIVE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2023
1 Accounting Policies
The accounts have been prepared on the receipts and payments basis. An audit is not required by the charity's constitution and has not been requested by the trustees.
2 Preparation of the accounts on a going concern basis
The financial statements have been prepared on a going concern basis. The Trustees have reviewed and considered relevant information, including the annual budget and future cash flows in making their assessment. The Trustees have concluded that they can continue to adopt the going concern basis in preparing the annual report and accounts.
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BENSHAM AND SALTWELL ALIVE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2023
Analysis of receipts
| 3 Donations and grants Gateshead Council - Corpus Christie Food CO-OP Connected Voice - Cost of Living Newcastle Building Society - Community Fund National Lottery Community Fund A4A St Chads Project Other receipts Other income Groundworks UK Unison Community Foundation Warburtons Community Grant Foyle Foundation Recovery College Alpkit Foundation Arnold Clarke Automotive Hendley Foundation Grants Gateshead Council - Local Community Fund Citizens Advice Gateshead Council Gateshead Council - Summer Festival National Lottery - Food Coop Northumbria Police and Crime Commissioner Gateshead Council - Public Health Gateshead Council - COVID 19 Gateshead Council - Bensham Court Food CO-OP Donation |
Unrestricted Funds £ - 14,000 - - - 8,125 - - - - - 5,000 - - 200 - - - 247 - - - - - 205 27,777 |
Restricted Funds £ - - 12,000 15,500 15,500 - 3,000 - - - - - - 4,000 - - - - - - 2,000 - - - - 52,000 |
Total 2023 £ - 14,000 12,000 15,500 15,500 8,125 3,000 - - - - 5,000 - 4,000 200 - - - 247 - 2,000 - - - 205 79,777 |
Total 2022 £ 400 - 5,190 - - - 1,000 9,510 2,000 23,800 12,500 - 6,950 - - 30,000 4,500 3,000 5,253 300 750 850 400 1,234 160 107,797 |
|---|---|---|---|---|
Income was £79,777 (2022: £107,797) of which £27,777 was unrestricted or designated (2022: £8,060) and £52,000 was restricted (2022: £99,737)
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BENSHAM AND SALTWELL ALIVE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2023
Analysis of payments on charitable activities
| 4 | Charitable payments Direct costs Support costs Governance costs Electricity Cleaning Repair and maintenance Independent examiner's fees for reporting on the accounts Training Rent and rates Grants Meals at Home Bensham Court Food CO-OP Publicity Allotment Project equipment Youth work sessional staff Consultancy Other Session costs and trips Food - Co-Op Stationery, IT and equipment Meetings and refreshments Insurance Community projects Creative Youth Corpus Christi Food CO-OP Allotment Project St Chads Gas |
Unrestricted Funds £ - - - - 10,500 96 5,500 3,638 888 872 1,489 - 1,713 9,831 500 1,268 7,129 2,808 199 - 389 224 - 65 660 47,769 |
Restricted Funds £ 244 23 - - - 9,909 - 17,062 - - 4,265 9,984 - 1,699 1,850 7,732 - - 109 - - 12 3,603 - - 56,492 |
Total 2023 £ 244 23 - - 10,500 10,005 5,500 20,700 888 872 5,754 9,984 1,713 11,530 2,350 9,000 7,129 2,808 308 - 389 236 3,603 65 - 103,601 |
Total 2022 £ 46,928 13,467 7,385 1,036 25,784 - 269 - - - - - - - 5,238 - - - 2 3,868 - 765 - 698 528 105,968 |
|---|---|---|---|---|---|
Expenditure on charitable activities was £104,261 (2022: £105,968) of which £47,769 was unrestricted or designated (2022: £2,416) and £56,492 was restricted (2022: £103,552)
5 Fees for examination of the accounts
| There were no other fees paid to the examiner (2022: £nil). Independent examiner's fees for reporting on the accounts |
2023 £ 660 660 |
2022 £ 528 528 |
|---|---|---|
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BENSHAM AND SALTWELL ALIVE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2023
6 Analysis of staff costs and the cost of key management personnel
The charity currently does not employ staff as it subcontracts the development of the charity to a consultant. No employee received remuneration above £60,000 (2022: nil).
The key management personnel of the charity, comprise the trustees and the charity manager. The total employee benefits of the key management personnel of the charity were £nil, (2022: £nil).
7 Transactions with trustees
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.
Trustees' expenses
No trustee expenses have been incurred in the year.
Transaction(s) with related parties
As detailed in note 6, the charity does not employ staff and as a result subcontracts the development of the charity to a consultant. Consultancy is conducted through a firm operated by a trustee and their spouse. The total expenditure due to consulting is £10,500 (2022: £25,784) paid for the work carried out in the period. The rate that of which consultancy is charged is of non market activity for the firm, at a reduced rate of 35% of the actual rate chargeable. But is within the acceptable market activity of the wider market. All trustees are in agreement of this process to continue.
8 Corporation Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
9 Events after the end of the reporting period
No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.
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BENSHAM AND SALTWELL ALIVE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2023
10 Grant making
| Purpose for which grants made Rachel Hamer I&S Nelson Bensham Garden Alive Wire - Youth Project Brighton Avenue Project Brighton Garden Project Gateshead Council - Local Community Fund Samosa Sisters Ballinger B M Keating Best of Bensham |
2023 Total £ - 500 650 - 200 100 500 400 - - - 2,350 |
2022 Total £ 500 - - 100 - - - - 100 350 4,188 5,238 |
|---|---|---|
11 Analysis of charitable funds
Analysis of movements in unrestricted funds
For the year ended 31 March 2023
| Unrestricted funds General unrestricted fund Designated funds Redundancy Totals Unrestricted funds General unrestricted fund Designated funds Redundancy Totals For the year ended 31 March 2022 |
Fund balances brought forward £ 4,547 13,900 18,447 Fund balances brought forward £ 3,803 10,000 13,803 |
Incoming resources £ 27,777 - 27,777 Incoming resources £ 8,060 - 8,060 |
Resources expended £ ( 42,269 ) ( 5,500 ) ( 47,769 ) Resources expended £ ( 2,416 ) - ( 2,416 ) |
Transfers £ 10,112 ( 6,400 ) 3,712 Transfers £ ( 4,900 ) 3,900 ( 1,000 ) |
Fund balances carried forward £ 167 2,000 2,167 Fund balances carried forward £ 4,547 13,900 18,447 |
|---|---|---|---|---|---|
Purpose of unrestricted funds
General unrestricted fund Designated funds: Redundancy
The 'free reserves' of the charity
Funds to cover potential loss of income.
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BENSHAM AND SALTWELL ALIVE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2023
Analysis of charitable funds
Analysis of movement in restricted funds
For the year ended 31 March 2023
| Restricted funds Totals Summer Programme Best of Bensham Partnership Meals at Home Project Corpus Christi Food CO-OP Ballinger Charitable Trust Community Allotment Project Alive Wires Youth Project Local Food Distribution 108 Rawlings Road Bensham Court Food CO-OP |
Fund balances brought forward £ 3,000 4,879 3,731 542 1,577 6,687 1,656 - - - 22,073 |
Incoming resources £ - - - - - 4,000 - 17,000 15,500 15,500 52,000 |
Resources expended £ - ( 4,879 ) ( 2,609 ) - - ( 10,528 ) ( 1,656 ) ( 11,335 ) ( 15,500 ) ( 9,985 ) ( 56,492 ) |
Transfers £ ( 3,000 ) - ( 1,122 ) ( 542 ) ( 1,577 ) 2,529 - - - - ( 3,712 ) |
Fund balances carried forward £ - - - - - 2,688 - 5,665 - 5,515 13,869 |
|---|---|---|---|---|---|
For the year ended 31 March 2022
| Restricted funds Totals Summer Programme Best of Bensham Partnership Salaries Community Allotment Project The 1989 Willian Charitable Trust Ballinger Charitable Trust Gateshead Council - Local Community Fund Groundworks UK Sir James Knott Trust Alive Wires Youth Project Meals at Home Project Local Food Distribution National Lottery Community Fund A4A Your Voice Counts Community Cinema Club and Saltwell Festival HM Government - COVID 19 |
Fund balances brought forward £ 1,095 4,000 4,291 2,186 129 921 6,138 1,127 5,000 - - - - - - - 24,888 |
Incoming resources £ - - - - - - - - - 41,572 6,240 11,500 13,960 5,000 15,465 6,000 99,737 |
Resources expended £ - ( 1,000 ) - - - - - - - ( 47,572 ) ( 1,361 ) ( 9,991 ) ( 13,418 ) ( 10,482 ) ( 8,778 ) ( 10,950 ) ( 103,552 ) |
Transfers £ ( 1,095 ) - ( 4,291 ) ( 2,186 ) ( 129 ) ( 921 ) ( 6,138 ) ( 1,127 ) ( 5,000 ) 6,000 - 2,222 - 7,059 - 6,606 1,000 |
Fund balances carried forward £ - 3,000 - - - - - - - - 4,879 3,731 542 1,577 6,687 1,656 22,073 |
|---|---|---|---|---|---|
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BENSHAM AND SALTWELL ALIVE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2023
Purpose of restricted funds
Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.
Northumbria Police and Crime Commissioner The 1989 Willian Charitable Trust Ballinger Charitable Trust (2021) Gateshead Council The National Lottery Community Fund Gateshead Council - Local Community Fund Gateshead Council - Business Grant National Lottery Community Fund A4A
Funds for weekly sessions for young people in Bensham.
Funds for weekly sessions for young people in Bensham. Grant distribution. Best of Bensham partnership project. Woodworking group - Staff costs for tutor/trainer, venue hire, materials and equipment related to the project. Best of Bensham partnership project.
Business rate rebate from Gateshead Council for supporting charities during COVID 19. Food distribution and other COVID 19 projects.
Food distribution and other COVID 19 projects. Community Cinema Project.
Your Voice Counts Food distribution and other COVID 19 projects. Community Cinema Club and Saltwell Community Cinema Project. Festival Greggs Food distribution. Gateshead Council - Housing Food distribution. Association Gateshead Council - Holiday Hunger Community projects. HM Government - COVID 19 Run youth work projects. Groundworks UK Run youth work projects. Sir James Knott Trust Core costs. Salaries Staffing costs. Gardens delivery of Garden Projects. Growth and Resilience Project delivery to build Community resilience. Summer Programme Youth work within school summer holidays. Place Called home Meals at home for those living in isolation (not Covid). Newcastle Building Society Meal at home for those living in isolation (not Covid). Together For The Planet Improving local green spaces. St Chad's Rent Rent costs for a community project. Community Allotment Project Supporting local residents into volunteering through a shared allotment. The scheme supports both volunteers and allotments' development.
Alive Wires Youth Project
Support for a local youth group including regular youth work sessions and occasional activies out of the area.
Best of Bensham Partnership Collaboration of local community groups and residents to bring about change in the neighbourhood. Support for a project co-ordinator and project costs. Meals at Home Project Support for meals at home. Local Food Distribution Direct support for Food Banks and Coops. 108 Rawlings Road Renovation of kitchen at 108 Rawlings Road. Bensham Court Food CO-OP Food distribution via food bank. Corpus Christie Food CO-OP Food distribution via food bank.
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BENSHAM AND SALTWELL ALIVE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2023
Transfers between funds
For the year ended 31 March 2023
| Funds Between unrestricted and designated funds Between unrestricted and restricted funds. For the year ended 31 March 2022 Funds Between desinated funds and restricted |
Reason for transfer Staff funding support. Reason for transfer Re-classification of funds. Contribution to unrestricted overheads. |
Amount £ 6,400 3,712 Amount £ 1,000 |
|---|---|---|
12 Guarantee
There have been no guarantees given by the charity at 31 March 2023.
13 Debt
There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2023.
14 Governing document
The organisation is a Charitable Incorporated Organisation - Foundation registered on 30 May 2014 as a body corporate under part 11 of the Charities Act 2011.
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