SEPTEMBER 2022 to AUGUST 2023
Chair’s Report
Introduction
Every year has had it’s own unique challenges for the Preschool and Committee, and I would once again like to thank the staff and volunteers for their hardwork and dedication. This year we have had some financial challenges and had to make some difficult decsions to ensure we are in a good position for the current year.
Our People
This has been the first full year with Sam as Manager; she has made a very positive impact on children and parents alike, bringing some new ideas to the setting and working collaboratively with the team. This year the staff to child ratio has been higher than required by law, as we had retained staff in case of an increase in numbers during the year. Unfortunately, child numbers did not increase and this high payroll commitment without the income expected from additional children, plus increased operating costs, meant the Committee had to make a very difficult staffing decision. Sadly, we had to say goodbye to Sarah who had been with the team just over a year. We thank her for her contribution to the preschool, wish her all the best and hope to see her again in the future.
The Committee
The preschool continued its fundraising this year with an Advent fundraiser in December, the inagural Quiz night in February and several cake sales in the summer term. Unfortunately, the Horse Race and 90’s Disco were cancelled due to lack of support in ticket sales. We are continually grateful to the village as a whole for contributing to the events and helping the Preschool; the committee will continue to think of new ways to raise funds and hope to bring some fun events to you in 2023/24.
There have also been changes to the Committee with new members, Ellice, Poppy and Louise joining.
Preschool Developments
The Committee has been trying to raise funds of £33k for a garden room to replace the current timber structure which has become very worn and in need of replacement. We were successful in a couple of grant applications but sadly, due to lack of support from local charities and businesses ,we have had to postpone until 2024. £5k of grants are being carried over until Sept 24 but unfortunately we will have to reapply to others.
Charity number: 1157254
URCHFONT PRE-SCHOOL CIO
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
The Alanbrookes Group T/a JS Weeks & Co Chartered Accountants Devizes
URCHFONT PRE-SCHOOL CIO
FOR THE YEAR ENDED 30 AUGUST 2023
Contents
| Pages | |
|---|---|
| Independent Examiner’s Report | 1 |
| Receipts and Payments | 2-3 |
| Balance Sheet | 4 |
1
URCHFONT PRE-SCHOOL CIO
Report of the Independent Examiner To The Officers and Committee of Urchfont Pre-School CIO
I report on the accounts of the Charity for the year ended 31 August 2023, which are set out on pages 4 to 6.
Respective Responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:-
-
examine the accounts (under section 145 of the 2011 Act);
-
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act, and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act,
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
……………………………… Mrs A M Cross FCCA The Alanbrookes Group Ltd T/a JS Weeks & Co Chartered Accountants 10 The Market Place Devizes Wiltshire SN10 1HT
DATE
2
URCHFONT PRE-SCHOOL CIO
RECEIPTS AND PAYMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
| 2023 | 2023 | 2022 | 2022 | ||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Income | |||||
| Funding | |||||
| Fees | 37,025 | 40,535 | |||
| Local Authority Funding | 50,670 | 52,806 | |||
| -------- | 87,695 | -------- | 93,341 | ||
| Fundraising | |||||
| Fundraising | 2,820 | 4,284 | |||
| Donations | |||||
| Donations | 751 | 400 | |||
| Grants | |||||
| Grants | 5,000 | 850 | |||
| Other | |||||
| Parental Contributions | 76 | 80 | |||
| Interest | |||||
| Bank interest | 94 | 9 | |||
| Savings interest | - | - | |||
| -------- | 94 | -------- | 9 | ||
| -------- | -------- | ||||
| Total Receipts | 96,436 | 98,964 | |||
| Less:- | Payments | (111,513) | 99,660 | ||
| -------- | -------- | ||||
| Excess of Payments over Receipts | (15,077) | (696) | |||
| ===== | ===== |
3
URCHFONT PRE-SCHOOL CIO
RECEIPTS AND PAYMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
| 2023 | 2023 | 2022 | 2022 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Total Payments for the year ended 31 August 2023 | ||||
| Payments | ||||
| Accountancy | 324 | 300 | ||
| Activities | 571 | 1,229 | ||
| Administration | 1,468 | 1,250 | ||
| Advertising | - | 420 | ||
| Building Maintenance | 671 | 2,080 | ||
| Building Projects | 1,494 | 1,106 | ||
| Consumables | - | 935 | ||
| Food & Drink | 1,483 | 1,610 | ||
| Cleaning | 1,324 | 1,959 | ||
| Fundraising Costs | 423 | 1,568 | ||
| Gifts | 1 | 539 | ||
| Ground Rent | 110 | 110 | ||
| HMRC – National Insurance | 2,429 | 2,975 | ||
| HMRC – Tax | 3,878 | 2,619 | ||
| Insurance | 1,705 | 1,678 | ||
| Pension | 6,377 | 4,619 | ||
| Refuse Collection | 824 | 877 | ||
| Telephone & Internet | 1,070 | 1,249 | ||
| Toys & Equipment | 702 | 1,181 | ||
| Training Costs | - | 917 | ||
| Treasurer | - | 385 | ||
| Uniforms – Staff | 42 | 485 | ||
| Uniforms – Children | 33 | 32 | ||
| Wages | 81,151 | 65,433 | ||
| Grant Expenditure | 181 | 523 | ||
| Petty Cash | 40 | 120 | ||
| Utilities (Electricity & Water) | 5,212 | 3,461 | ||
| --------- | --------- | |||
| Total | 111,513 | 99,660 | ||
| ====== | ====== |
4
URCHFONT PRE-SCHOOL CIO
BALANCE SHEET
FOR THE YEAR ENDED 31 AUGUST 2023
| 2023 | 2023 | 2022 | 2022 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Santander Current | ||||
| Balance as at 1 September | 6,254 | 4,459 | ||
| Net movement for the year | (5,991) | 1,795 | ||
| ---------- | 263 | ---------- | 6,254 | |
| Santander Savings | ||||
| Balance as at 1 September | 17,602 | 20,093 | ||
| Net movement for the year | (9,086) | (2,491) | ||
| ---------- | 8,516 | ---------- | 17,602 | |
| CAF Savings | ||||
| Balance as at 1 September | 25,732 | 25,732 | ||
| Net movement for the year | - | - | ||
| ---------- | 25,732 | ---------- | 25,732 | |
| ---------- | ---------- | |||
| Total Net Bank Accounts & Cash | 34,511 | 49,588 | ||
| ====== | ====== | |||
| Represented by: | ||||
| General reserve fund | ||||
| Balance as at 1 September | 23,561 | 24,257 | ||
| Less: Excess of payments over receipts | (15,077) | (696) | ||
| ---------- | 8,484 | ---------- | 23,561 | |
| Contingency reserve fund (Note 1) | ||||
| Balance as at 1 September | 26,027 | 26,027 | ||
| Net movement for the year | - | - | ||
| ---------- | 26,027 | ---------- | 26,027 | |
| ---------- | ---------- | |||
| 34,511 | 49,588 | |||
| ====== | ====== |
Notes to the Accounts
1. Contingency Reserve
The trustees have designated sufficient funds in the contingency reserve to cover redundancy and other costs.
2. Trustee Remuneration and Related Party Transactions
None of the trustees received any remuneration or reimbursement of expenses during the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
Charity number: 1157254
URCHFONT PRE-SCHOOL CIO
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
The Alanbrookes Group T/a JS Weeks & Co Chartered Accountants Devizes
URCHFONT PRE-SCHOOL CIO
FOR THE YEAR ENDED 30 AUGUST 2023
Contents
| Pages | |
|---|---|
| Independent Examiner’s Report | 1 |
| Receipts and Payments | 2-3 |
| Balance Sheet | 4 |
1
URCHFONT PRE-SCHOOL CIO
Report of the Independent Examiner To The Officers and Committee of Urchfont Pre-School CIO
I report on the accounts of the Charity for the year ended 31 August 2023, which are set out on pages 4 to 6.
Respective Responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:-
-
examine the accounts (under section 145 of the 2011 Act);
-
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act, and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act,
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
……………………………… Mrs A M Cross FCCA The Alanbrookes Group Ltd T/a JS Weeks & Co Chartered Accountants 10 The Market Place Devizes Wiltshire SN10 1HT
DATE
2
URCHFONT PRE-SCHOOL CIO
RECEIPTS AND PAYMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
| 2023 | 2023 | 2022 | 2022 | ||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Income | |||||
| Funding | |||||
| Fees | 37,025 | 40,535 | |||
| Local Authority Funding | 50,670 | 52,806 | |||
| -------- | 87,695 | -------- | 93,341 | ||
| Fundraising | |||||
| Fundraising | 2,820 | 4,284 | |||
| Donations | |||||
| Donations | 751 | 400 | |||
| Grants | |||||
| Grants | 5,000 | 850 | |||
| Other | |||||
| Parental Contributions | 76 | 80 | |||
| Interest | |||||
| Bank interest | 94 | 9 | |||
| Savings interest | - | - | |||
| -------- | 94 | -------- | 9 | ||
| -------- | -------- | ||||
| Total Receipts | 96,436 | 98,964 | |||
| Less:- | Payments | (111,513) | 99,660 | ||
| -------- | -------- | ||||
| Excess of Payments over Receipts | (15,077) | (696) | |||
| ===== | ===== |
3
URCHFONT PRE-SCHOOL CIO
RECEIPTS AND PAYMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
| 2023 | 2023 | 2022 | 2022 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Total Payments for the year ended 31 August 2023 | ||||
| Payments | ||||
| Accountancy | 324 | 300 | ||
| Activities | 571 | 1,229 | ||
| Administration | 1,468 | 1,250 | ||
| Advertising | - | 420 | ||
| Building Maintenance | 671 | 2,080 | ||
| Building Projects | 1,494 | 1,106 | ||
| Consumables | - | 935 | ||
| Food & Drink | 1,483 | 1,610 | ||
| Cleaning | 1,324 | 1,959 | ||
| Fundraising Costs | 423 | 1,568 | ||
| Gifts | 1 | 539 | ||
| Ground Rent | 110 | 110 | ||
| HMRC – National Insurance | 2,429 | 2,975 | ||
| HMRC – Tax | 3,878 | 2,619 | ||
| Insurance | 1,705 | 1,678 | ||
| Pension | 6,377 | 4,619 | ||
| Refuse Collection | 824 | 877 | ||
| Telephone & Internet | 1,070 | 1,249 | ||
| Toys & Equipment | 702 | 1,181 | ||
| Training Costs | - | 917 | ||
| Treasurer | - | 385 | ||
| Uniforms – Staff | 42 | 485 | ||
| Uniforms – Children | 33 | 32 | ||
| Wages | 81,151 | 65,433 | ||
| Grant Expenditure | 181 | 523 | ||
| Petty Cash | 40 | 120 | ||
| Utilities (Electricity & Water) | 5,212 | 3,461 | ||
| --------- | --------- | |||
| Total | 111,513 | 99,660 | ||
| ====== | ====== |
4
URCHFONT PRE-SCHOOL CIO
BALANCE SHEET
FOR THE YEAR ENDED 31 AUGUST 2023
| 2023 | 2023 | 2022 | 2022 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Santander Current | ||||
| Balance as at 1 September | 6,254 | 4,459 | ||
| Net movement for the year | (5,991) | 1,795 | ||
| ---------- | 263 | ---------- | 6,254 | |
| Santander Savings | ||||
| Balance as at 1 September | 17,602 | 20,093 | ||
| Net movement for the year | (9,086) | (2,491) | ||
| ---------- | 8,516 | ---------- | 17,602 | |
| CAF Savings | ||||
| Balance as at 1 September | 25,732 | 25,732 | ||
| Net movement for the year | - | - | ||
| ---------- | 25,732 | ---------- | 25,732 | |
| ---------- | ---------- | |||
| Total Net Bank Accounts & Cash | 34,511 | 49,588 | ||
| ====== | ====== | |||
| Represented by: | ||||
| General reserve fund | ||||
| Balance as at 1 September | 23,561 | 24,257 | ||
| Less: Excess of payments over receipts | (15,077) | (696) | ||
| ---------- | 8,484 | ---------- | 23,561 | |
| Contingency reserve fund (Note 1) | ||||
| Balance as at 1 September | 26,027 | 26,027 | ||
| Net movement for the year | - | - | ||
| ---------- | 26,027 | ---------- | 26,027 | |
| ---------- | ---------- | |||
| 34,511 | 49,588 | |||
| ====== | ====== |
Notes to the Accounts
1. Contingency Reserve
The trustees have designated sufficient funds in the contingency reserve to cover redundancy and other costs.
2. Trustee Remuneration and Related Party Transactions
None of the trustees received any remuneration or reimbursement of expenses during the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.