Trustees’ Annual Report for the period
From 01/09/2020 Period start date To 31/08/2021 Period end date
Charity name: URCHFONT PRE-SCHOOL CIO
Charity registration number: 1157254
Objectives and Activities
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SORP reference
Summary of the Para 1.17 THE CHARITY WORKS FOR THE
purposes of the charity PUBLIC BENEFIT HAVING AS ITS
as set out in its OBJECTS THE DEVELOPMENT AND
governing document EDUCATION OF CHILDREN
Summary of the main Para 1.17 and
1.19
activities in relation to PROMOTING CARE, SAFETY,
those purposes for the EDUCATION, HEALTH & WELLBEING
public benefit, in OF CHILDREN. PROMOTING
particular, the activities, PARENTAL INVOLVEMENT SUPPORTING
projects or services THE CHILDREN THEIR FAMILIES AND
identified in the CARERS.
accounts.
Statement confirming Para 1.18
whether the trustees TRUSTEES HAVE HAD REGARD TO
have had regard to the THE GUIDANCE ISSUED BY THE
guidance issued by the CHARITY COMMISSION ON PUBLIC
Charity Commission on BENEFIT AND IT IS ALWAYS ADHERED
public benefit TO.
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Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
NO MONETARY CONTRIBUTIONS BUT
Para 1.38 TIME, HARD WORK AND GOOD WILL
Contribution made by READILY AVAILABLE
volunteers
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Other
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Achievements and Performance
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SORP reference
WE HAVE PROVIDED SAFE, CARING,
SUPPORTIVE, AFFORDABLE LOCAL
CHILDCARE FOR OUR VILLAGE AND
Summary of the main THE WIDER COMMUNITY.
Para 1.20
achievements of the
charity, identifying the AT THE BREAKFAST AND AFTER
difference the charity’s SCHOOL CLUB WE PARTICULARLY
work has made to the HELP LOCAL WORKING FAMILIES.
circumstances of its THIS HAS BEEN ESPECIALLY
beneficiaries and any IMPORTANT THIS YEAR AS WE HAVE
wider benefits to society CONTINUED TO PROVIDE CHILDCARE
as a whole. FOR KEY WORKERS DURING COVID 19
RESTRICTIONS.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
UNABLE TO FUNDRAISE DUE TO
Performance of COVID RESTRICTIONS
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 ACCOUNTS HAVE BEEN AUDITED AND
financial position at the REVIEWED BY AN OUTSIDE AGENT
end of the period AND FOUND TO BE SATISFACTORY
Statement explaining Para 1.22 THE CHARITY SETS ASIDE INCOME
the policy for holding WHERE POSSIBLE AS A RESERVE
reserves stating why AGAINST FUTURE EXPENDITURE IN
they are held ACCORDANCE WITH THE RESERVES
POLICY.
Amount of reserves held Para 1.22 £25,000 REDUNDANCY RESERVE &
£25,000 SAVINGS FOR IMMEDIATE
USE IF NEEDED
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 £8000 LOSS THIS YEAR BUT CURRENT
in deficit A/C STILL IN CREDIT, RESERVES FOR
REDUNDANCY IN PLACE AND £25,000
IN SAVINGS
Explanation of any Para 1.23 THERE ARE NO CONCERNS ABOUT
uncertainties about the THE CONTINUATION OF THE CHARITY
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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FUNDRAISING, WHEN POSSIBLE,
The charity’s principal PROVIDES EXTRAS. THE MAIN
sources of funds Para 1.47 SOURCE OF INCOME IS FROM
(including any GOVERNMENT CHILDCARE FUNDING
fundraising) AND INVOICING FOR CHILDCARE
SESSIONS
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
NOT ENOUGH CHILDREN TO BRING IN
A description of the Para 1.46 A SUFFICIENT INCOME. THIS IS
principal risks facing the CURRENTLY AND FORESEEABLY NOT A
charity CONCERN
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 PRE-SCHOOL LEARNING ALLIANCE
document MODEL CIO CONSTITUTION FOR
(trust deed, royal CHILDCARE PROVIDERS
charter)
How is the charity Para 1.25
constituted? CHARITABLE INCORPORATED
(e.g unincorporated ORGANISATION
association, CIO)
Trustee selection Para 1.25
methods including TRUSTEES ARE ON THE WHOLE
details of any FAMILIES ATTENDING THE SETTING.
constitutional provisions THEY VOLUNTEER AND ARE
e.g. election to post or ACCEPTED AS PER THE RULES SET
name of any person or OUT IN THE CONSTITUTION
body entitled to appoint
one or more trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name URCHFONT PRE-SCHOOL CIO
Other name the charity
uses
Registered charity 1157254
number
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Charity’s principal CUCKOO CORNER
address URCHFONT
DEVIZES
WLTSHIRE
SN10 4RA
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 JENNIFER JONES CHAIRMAN 01-09-2021 to date
2 HELEN MCKENZIE 01-09-2021 to date
3 ALICE MAWSON 01-09-2021 to date
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
N/A
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
N/A
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
THE KEY PERSONNEL ARE THE PRE-SCHOOL STAFF WHO ARE EMPLOYED BY THE CIO TO CARE FOR THE CHILDREN AND MANAGE THE DAY-TO-DAY WORK. THE COMMITTEE AND TRUSTEES ARE RESPONSIBLE FOR THE MANAGEMENT OF THE SETTING AND ARE VOLUNTEERS ALREADY LISTED
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Sarah Harrison Full name(s) SARAH HARRISON
Position (eg Secretary, Chair, etc) TREASURER
Date 07/03/2022
Charity number: 1157254 itRCHFONT PRt-SCHOOL CIO TRUSTEES. REI PORT AND FINANCIAL STATEMEI NTS FOR THE YEAR ENDED 31 AUGUST 2021 JSWeeks&Co Aecoulllont5 Devizes
URCHFONT PRE-SCHOOL CIO FOR THI Y[1 AR ENDED 30 AUGUST 2021 Contents Pages Independei)t Exaininer's Report Receipts and Payments Balanc¢ Sheet
URCHFONT PRE-SCHOOL CIO Report of the Independent Examiner To The 0]eerS and Committee of Urehfont Prfrschool CIO I report on the accounts of the Charity for the year ended 31 August 2021, which are set out on pages 4 to 6. Respective Responsibilities of Trustees and li xaminer Thc charity's trusl¢cs arc rcsponsible for the preparation of the a¢eounts. The charity's trustees considei. that an audit is not requii'ed foi. this year (under section 144(2) of the Charities Act 2011 (the 201 l Act)) and that an independent examination is needed. It is my responsibility to'.- examine the accoiints (undei. section 145 of the 201 l Act). to follow the procedures laid down in the General Direetions given by the Charity Cotllmissioners (under section 145(5)(b) of the 201 l Act); and to state whether particular matters have coine to tny attention. Basis of Independent Examiner's Report My examination was ¢arried out in accoi'dance with the General Directions given by the Charity Commission¢rs. An examination includes a review of the accoiinting records kept by thc charity and a coinparison of the accoiints presented with those records. It also includes consideration of any unusual iteins or dis¢losures in the accounts, and seeking explanations fi'om you as trLlStees concerning any such Inatters. The procedures undertaken do not pi'ovide all the evidence that woiild be required in an audit, and consequently no opinion is given as lo whether the accounts present a 'true and fair view, and the report is liinited to those matters sel out in the statement below Independent Examiner's Statement In connection wilh my exainination, no matter has come to my attention-. which gives ine i'easonable caiise to believe that in any material respect the requireinents: to keep accounting i'ecord5 in accordance with section 130 of the 2011 Act, and to prepare accoiints which accord with the accounting records and comply with the accounting requirements of the 201 l Act. have not been met. or 2. to which, in my opinion. attention should be drawn in order to enable a propel. undei'standing of the accounts to be reached. Mrs A M Cross FCCA l O The Market Place Devizes Wiltshirc SNIO IHT 16 February 2022
URCHFONT PRE-SCHOOL CIO RECEIPTS AND PAYMENTS FOR THE YII AR ENDII D 31 AUGUST 2021 2021 2021 2020 2020 Incotne Funding Fees Local Authority Funding 34,163 42,232 25,507 37,835 76,395 63,342 Fulldraising Fundi'aising 86 2,410 Donations Donations 2,000 Grants Grants CJRS Support 1,500 1,619 Other Children's Unifonns Interest Bank interest Savings int¢i'¢st 34 424 36 435 Totsl Reeeipts 80,136 67.690 Less.'_ Payments 88,608 71.319 Excess of Payments over R¢c¢ipts (8,472) (3.629)
URCHFONT PRE-SCHOOL CIO RECII IPTS AIYD PAYMEI¥4TS FOR THE YEAR ENDED 31 AUGUST 2021 2021 2021 2020 2020 Total Payments for the year ended 31 August 2021 Payments A¢liviti¢s Adminisli'ation Advei'tising Building Maintenance Consumables Enrichment Food & Dririk Cleaiiing Fundraising Costs Gifts Ground Rent ItMRC- National Insui'ance HMRC- Tax Insui'anee Pension Refuse Collcction Telepholle & Inlci'net Toys & Equipinenl Training Costs Unifoi'ins- Staff Unifoi'ms- Cliildren Wages Gi'ant Expenditure Pety Cash Utilities (Electricity & Water) 383 934 179 1.317 610 259 1.005 1.443 1.307 153 1,309 932 258 127 110 2,854 2,296 1,652 4,167 629 1,067 339 1,486 2,534 568 iio 3,034 2,955 1,663 4,225 782 1,259 1,029 -386 187 341 63,546 175 100 47.303 1,053 50 1,615 80 1,000 Total 88,608 71,319 Notes to the Aeeounts Trustee Remuneration and Related Party Transactions None of the ti'ustees I'eceived any remuiieration oi. reimbui'seinenl of expenses dLiring the yeai.. No ti'ustee or other person IElated to the charity had any personal interest in any contract or transactioii entered into by the cl)ai'ity during tl)e yeai..
URCHFONT PRE-SCHOOL CIO BALANCI SHEET FOR THE YEAR ETr4DED 31 AUGUST 2021 2021 2021 2020 2020 Santander Cui'rent Balance as at I September Net Inovement for the yeai. 7,966 (3,507) 16,969 (9,003) 4,459 7,966 Santander Savings Balance as at I Sepleinber Net Inovenient for the year 25,091 (4,998) 20.023 5,068 20,093 25.091 CAF Savings Balance as at I September N¢t InoveLneiit foi. tILe y¢ai' 25,699 33 25,343 356 25,732 25.699 Petty Cash Balance as at I Septsinbei. N¢1 Inovement foi. the ycar 25 (25) Total Net Bank Aeoounts & Cash 50,284 58,756 Reprebenled by: Gcnci'al rcscrve fund Balance as at I Septeiiibei. Less: Excess of payinents ovei. i'eceipts 32,729 (8,472) 36.358 (3,629) 24,257 32,729 Restricted i'eserve fund (Note E) Balance as at I S¢pt¢inbei' Net Inovement foi. the year 26.027 25,699 328 26,027 26,027 50,284 58,756
Urchfont Pre-School CIO AGM End of Year Report 2020/2021
It has continued as an unusual and challenging year for Pre-school responding to the impact on working arrangements, education and the economy following the COVID19 pandemic.
Attendance throughout the pandemic has remained steady, allowing us to remain viable and Di will share the September attendance numbers.
Sadly, Jenna who covered the Before and After School Club handed her notice in at the end of the summer term as the position no longer suited her family life. We all wish Jenna every success in her new role. With Jenna leaving, we have used the opportunity to review our staffing structure and are continuing to advertise for a deputy manager to bolster our team resilience. Staff welfare is of upmost priority and beyond half term we may have to bring our closing time forward to ensure our staff and key business do not suffer. The EYFS (Early Years Foundation Stage Statutory Framework) curriculum changed in September and staff training has taken place to adapt our processes.
Looking at our finances this has continued to be an unusual year which has meant that our usual fundraising events have had to be delayed. We have a Halloween themed event shortly to take place and hopefully the year ahead will allow the committee to restart more of these fundraising events which are vital to the continued success of our brilliant pre-school.
We received a charitable donation of £2000 towards preschool resources which has been invested in a range of new equipment for the children. We have also applied for equipment through a Local School Nature Grant and we await a response to advise if we have been successful.
At the end of the summer term we surveyed parents and have made some local changes in response to some of the ideas raised. Our primary fundraising objective is to develop the preschool building to allow for a private meeting room. The semi-permanent nature of the structure presents some financial restrictions and these plans have been delayed whilst we carefully balance our finances during the residual impact of COVID. It is hoped that we can revisit these plans over the next year to improve our facilities.
The Committee have evolved over the year and I would like to take this opportunity to welcome our three new members Jen Walker, Colin Walker and Anne Armstrong. Freya Webb left the committee during the past year and we could like to thank her for her support. Claire Hulse and Helen Boyd will also be leaving the committee at this point. They have been active committee members for a number of years and we all thank them for their efforts and commitment to their roles.
A big thankyou to Jenny Jones who has kindly volunteered to take over as Chair as I step down and take over the Secretary role from Helen Boyd. Sarah Harrison remains with us, doing an amazing job as treasurer. We thank her for her continued support.
Thankyou to all of the fantastic staff and committee members for their continued dedication which makes pre-school such a fantastic Early Years setting.
Alice Mawson
Outgoing Committee Chair 7[th] October 2021
2020/2021 Managers Report
September 2020 started with 16 children on the pre-school role and 25 attending breakfast and afterschool club, by July numbers had changed to 21 and 22 respectively.
Sarah left in November due to family reasons. Lockdown two happened but didn’t have a huge impact on us, we revisited risk assessments, policies and procedures to ensure we remained Covid-19 compliant and weren’t becoming complacent in following the guidance.
January saw Amy and Jenna join the team, with Jenna working afterschool club and Amy as a qualified member of the preschool team. With full staff we were ready to reopen in January 2021, with pre-school on Fridays operating again, then lockdown three happened!! This time pre-school remained open for all children and breakfast and afterschool club for vulnerable children and children of keyworkers attending. After school club was running until 5pm. Staff were part-time furloughed.
Guidance was again issued and reissued and staff worked extremely hard to ensure we continued to operate as safely as possible. We are fortunate not to have had any positive cases in the academic year. Staff have engaged with the vaccination programme and twice weekly testing. On top of all the guidance relating to Coronavirus, a new Early Years Curriculum and Statutory Framework was published ready to come in to effect in September 2021.
We have made it through another strange and unprecedented year, who knows what the next one will hold??
The staff always deserve a massive thank you for all their dedication and commitment, this year has been another strange one and they have all again gone above and beyond to keep everything running smoothly and everyone safe, while keeping it as normal as possible for the children. Thanks to the committee especially Alice and Sarah for their continued
support over the last year, which has again been a huge learning curve for us all.