Whalton Village Hall 2025 Annual Meeting
10[th] June 2025
Present:
Stephen Trobe (Chair), Richard Grix (Vice-Chair), Nicola Robson (Treasurer), Jamie Thompson (Secretary), Karen Fenwick, Anna Sill, Bev Wales,
Apologies:
James Metcalf, Richard Potter, Linda Willis, Emma Reed
Previous Minutes:
Last year’s minutes were read, agreed as a good record and signed.
Chairman’s Annual Report:
Welcome everyone to 2025 village hall annual meeting.
I would like to thank all the committee for their work over the year and special thanks to Richard for being vice chair, Jamie for being secretary and Nicola for being treasurer. Thanks again to Linda who is now supported by Cath in maintaining and managing the hall bookings.
As usual I would like to thank parish council for their grant which subsidises the rent of our local village groups.
In September the show took place and was a success with record profits.
November. Saw another safe and successful bonfire night
December. 100 club started a new year with a slight fall in numbers.
A Safeguarding group was established useful training was attended and raised awareness in the committee and amongst hall users of the issues involved.
January. Burns night took place. Slightly fewer attended but good profits were made and it was a successful and popular event.
February. A maintenance schedule was decided (dealing with damp wall, floor polishing, decorating and carpets) but put on hold pending a funding decision in relation to the hall extension project.
April. We lost our cottage tenant but a new one found and cottage decorating was undertaken.
The hall remains very well used by a variety of different users. I thank them all for their continued support.
Going forward the hall heating system still needs to be upgraded, and hopefully we can tie this in with the extension plan which progresses in small steps.
Again, at the end of another year the hall stands in a good financial position and in good repair and I hope the coming year is as prosperous as the last.
Regards Stephen Trobe
Chairman 10.6.2025
Treasurer’s Report :
Financial Year: May 2024 - April 2025
Income:
Income for the year was almost £38,000.00, a drop of £4000 on the previous year, mainly due to the fewer weddings held at the hall, as well as a drop in fundraising revenue. The 100 Club also suffered a slight loss of revenue as well.
The rental of the cottage continues to bring in a substantial amount, however, it needs some cosmetic upgrading, which is currently being undertaken.
Fundraising revenue is another area that has dropped over the last year, both Bonfire night and Burns night were not as well attended as they have been in the past, although Burns night still does raise almost £1000 in profit.
We are grateful to both the Village Show committee and to the Parish Council for their generous donations to help maintain the Hall as a community hub for both the villages of Whalton & Ogle.
Expenditure:
As always, main expenditure consists of the utilities – electricity, water, insurance. These are unavoidable, and have to be carefully managed. Hall staffing is also a main cost, we now have 2 ladies co-ordinating the administration/events/bookings/invoicing/liaising with the Hall users, whether they be regular groups or one-off bookings.
General repairs and maintenance of the Hall is also a main expense, but needs to be ongoing, in order to attract new users, and to maintain a good standard for all our regular groups. With this in mind, the Hall has/is being upgraded with improved flooring, new carpets, plaster and paintwork.
Summary:
As always, the running of the Hall would not happen without willing volunteers to give up their time and make the effort for the local community to keep the Hall as a valuable resource.
Hopefully the Hall will continue to be used by our community, in increased numbers, and for outside events in order to help the financial standing of the Hall.
Finally, thanks must go to all committee officers and members for their efforts over the past year.
The Treasurer submitted a financial account for the year (attached)
Election of Officers:
The following were proposed and seconded and elected without opposition.
Chair : Stephen Trobe (Proposed by Richard Grix and Seconded Bev Wales)
Vice Chair : Richard Grix (Proposed by Stephen Trobe and Seconded Bev Wales)
Secretary : Jamie Thompson (Proposed by Bev Wales and Seconded Anna Sill)
(Anna Sill agreed to continue to act as reserve secretary).
Treasurer : Nicola Robson (Proposed by Stephen Trobe and Seconded by Richard Grix)
(Auditor – Stewart Moody)
Questions from the public.
There were no questions from the public.
JT
June 2025
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Whalton Village Hall Trust
On accounts for the year 30[th] April 2025 Charity no 1157248 ended (if any) Set out on pages 3 (remember to include the page numbers of additional sheets) ~~po~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 11/02/2026 Signed: Name: Stuart J Moody ~~PT~~ Relevant professional ICAEW Member No 8762533 qualification(s) or body Firm 23 MR Limited (if any): Address: 23 Morwick Road, Warkworth, Morpeth, Northumberland NE65 0TG ~~PT~~
1
I
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
The Charity carries forward unpresented cheques for longer than the normal 6 month period after which cheques normally become stale. It is recommended these are written off or reissued.
2
I
Treasurer's Report for the Year ending 30th April 2025 Whalton Village Hall Trust
| Income Hall Rent - regular groups Hall Rent - Parties, etc Weddings Fund Raising 100 Club Grants & Donations Equipment hire Cottage Interest received on deposits Total Expenditure Electricity Repairs & Cleaning Telephone Water Rates Hall Manager Insurance Petty Cash Sundry Expenses Planning and Architectural costs Fund Raising Expenses 100 club Refunds Donations Cottage Website Total Income Expenditure Surplus Statement of Assets and Liabilities Brought forward at 1st May 2024 / 2023 Whalton Village Hall Bank account WVH 100 Club Bank account Virgin Money Deposit account Carried Forward at 30th April 2025 / 2024 Whalton Village Hall Bank account WVH 100 Club Bank account Virgin Money Deposit account Net asset movement |
2025 2024 £ £ 5,380.00 5,050.00 9,554.83 8,780.00 3,590.00 5,608.00 2,486.75 3,655.03 3,190.00 3,435.00 6,581.20 7,868.00 10.00 - 7,200.00 6,600.00 440.39 1,063.17 38,433.17 42,059.20 7,118.74 7,860.61 6,644.53 3,238.40 864.94 686.98 1,130.01 473.35 12,692.62 12,034.92 2,392.40 2,213.65 75.59 - 620.00 2,004.82 - 2,326.00 1,213.01 2,290.46 2,070.00 2,200.00 150.00 - 200.00 - 105.98 1,066.50 325.18 304.94 35,603.00 36,700.63 38,433.17 42,059.20 35,603.00 36,700.63 |
|---|---|
| 2,830.17 5,358.57 |
|
| 28,271.76 25,211.36 7,787.00 6,552.00 47,576.13 46,512.96 |
|
| 83,634.89 78,276.32 |
|
| 29,503.39 28,271.76 8,945.15 7,787.00 48,016.52 47,576.13 |
|
| 86,465.06 83,634.89 |
|
| 2,830.17 5,358.57 |
3
I
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Whalton Village Hall Trust
On accounts for the year 30[th] April 2025 Charity no 1157248 ended (if any) Set out on pages 3 (remember to include the page numbers of additional sheets) ~~po~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 11/02/2026 Signed: Name: Stuart J Moody ~~PT~~ Relevant professional ICAEW Member No 8762533 qualification(s) or body Firm 23 MR Limited (if any): Address: 23 Morwick Road, Warkworth, Morpeth, Northumberland NE65 0TG ~~PT~~
1
I
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
The Charity carries forward unpresented cheques for longer than the normal 6 month period after which cheques normally become stale. It is recommended these are written off or reissued.
2
I
Treasurer's Report for the Year ending 30th April 2025 Whalton Village Hall Trust
| Income Hall Rent - regular groups Hall Rent - Parties, etc Weddings Fund Raising 100 Club Grants & Donations Equipment hire Cottage Interest received on deposits Total Expenditure Electricity Repairs & Cleaning Telephone Water Rates Hall Manager Insurance Petty Cash Sundry Expenses Planning and Architectural costs Fund Raising Expenses 100 club Refunds Donations Cottage Website Total Income Expenditure Surplus Statement of Assets and Liabilities Brought forward at 1st May 2024 / 2023 Whalton Village Hall Bank account WVH 100 Club Bank account Virgin Money Deposit account Carried Forward at 30th April 2025 / 2024 Whalton Village Hall Bank account WVH 100 Club Bank account Virgin Money Deposit account Net asset movement |
2025 2024 £ £ 5,380.00 5,050.00 9,554.83 8,780.00 3,590.00 5,608.00 2,486.75 3,655.03 3,190.00 3,435.00 6,581.20 7,868.00 10.00 - 7,200.00 6,600.00 440.39 1,063.17 38,433.17 42,059.20 7,118.74 7,860.61 6,644.53 3,238.40 864.94 686.98 1,130.01 473.35 12,692.62 12,034.92 2,392.40 2,213.65 75.59 - 620.00 2,004.82 - 2,326.00 1,213.01 2,290.46 2,070.00 2,200.00 150.00 - 200.00 - 105.98 1,066.50 325.18 304.94 35,603.00 36,700.63 38,433.17 42,059.20 35,603.00 36,700.63 |
|---|---|
| 2,830.17 5,358.57 |
|
| 28,271.76 25,211.36 7,787.00 6,552.00 47,576.13 46,512.96 |
|
| 83,634.89 78,276.32 |
|
| 29,503.39 28,271.76 8,945.15 7,787.00 48,016.52 47,576.13 |
|
| 86,465.06 83,634.89 |
|
| 2,830.17 5,358.57 |
3
I