Whalton Village Hall 2023 Annual Meeting
9[th] July 2024
Present:
Stephen Trobe (Chair), Richard Grix (Vice-Chair), Nicola Robson (Treasurer), Jamie Thompson (Secretary), Karen Fenwick, Anna Sill, Bev Wales, Linda Willis, Emma Reed
Apologies:
James Metcalf, Richard Potter
Previous Minutes:
Last year’s minutes were read, agreed as a good record and signed.
Chairman’s Annual Report:
Welcome everyone to 2024 village hall annual meeting- a month later than last year.
I would like to thank all the committee for their work over the year and special thanks to Richard for being vice chair, Jamie for being secretary and Nicola for being treasurer. Again, thanks to Linda and Andrew for keeping the hall and garden clean and tidy and for organising all the user groups and bookings.
As usual I would like to thank parish council for their grant which subsidises the rent of our local village groups.
In September the show took place. Challenging weather made preparations particularly hard which also hit the profit margin but thankfully a profit was made.
November. Saw another safe and successful bonfire night
December. 100 club started a new year. With quite a few people dropping out the committee did well to maintain numbers.
Our cottage tenant decided to move out and thanks to Bev and James a new tenant was quickly found via Rook Matthews in January.
January. Burns night took place. It was noted that a few changes might be made and some of serving equipment needs upgrading. As ever a good profitable night was had. Thanks to all concerned in organising this hugely popular event.
February. Jamie and Linda offered to being our Safe Guarding Officers. Thanks to Jamie for relentless work in bringing us all up to date and making the Safe Guarding legislation fit into our user group contracts.
Thanks to James and Steven Kirk (our Architect) the county council finally granted planning permission to our extension plans. Now we need to find funding for the proposed work..
April. Thanks to Bev and Anna in applying for 75% grant to source and erect a new bin store, a great improvement to the appearance of the front of the hall
May. Linda announced that she would like to cut her hours and give up the caretaking side of the job but carry on with Admin. This was accepted by the committee and a cleaner/caretaker was to be found with a couple of likely candidates already in the village.
Over the last year the hall saw 5 wedding receptions take place with furniture hire providing good income.
The hall remains well used in a variety of different events from the deer society to dog training, keep fit and yoga as well as all other regular groups and users. I thank them all for their continued support.
Going forward the hall heating system still needs to be upgraded, and hopefully we can tie this in with the extension plan to avoid too much disruption.
Again, at the end of another year the hall stands in a good financial position and in good repair and I hope the coming year is as prosperous as the last.
Regards Stephen Trobe
Chairman 13.6.2024
Treasurer’s Report :
Financial Year: May 2023 - April 2024
Income:
Whalton Village Hall Trust has had a successful year, enjoying an increased revenue from both regular groups, hall hire and weddings. Fundraising was down on the previous year, perhaps partly due to Bonfire Night being increasingly handed over to PAWS. Perhaps we could look at future fundraising events, which would help with expenditure for certain items.
The Hall cottage is currently let, and brings in a valuable income, which enables expenditure on its upkeep and that of the Hall.
Another very good source of income is the 100+ Club, administered by our Chairman, Stephen, who tirelessly ensures monies are collected in time.
Expenditure:
As in every previous year, the heavy expenditure centres on utility bills: electric, telephone/wifi/water/website. These are however, a necessary part to ensure our Hall is presented in a modern light, hopefully attracting new and current users. Insurance is another large expense, but one that is essential in these days. Repairs/cleaning/general maintenance is another large expense area, but given the age of the original building, necessary works are needed to maintain the standard that needs to be kept.
However, without willing volunteers, the general costs of running the Hall may prove to be unsustainable, and for this, I give thanks to all of the committee members for their commitment and help.
Summary:
Hopefully the Hall will continue to be used increasingly by our local community, as well as those looking to hire it for their events.I think we should look forward to an increasingly successful coming year, with the Hall remaining as the main focal point for the inhabitants of Whalton & Ogle.
The Treasurer submitted a financial account for the year (attached)
Election of Officers:
The following were proposed and seconded and elected without opposition.
Chair : Stephen Trobe (Proposed by Richard Grix and Seconded Bev Wales)
Vice Chair : Richard Grix (Proposed by Bev Wales and Seconded Jamie Thompson)
Secretary : Jamie Thompson (Proposed by Bev Wales and Seconded Richard Grix)
(Anna Sill agreed to continue to act as reserve secretary).
Treasurer : Nicola Robson (Proposed by Richard Grix and Seconded by Bev Wales)
(Auditor – Stewart Moody)
Trustees. The following were proposed and elected without opposition to become Trustees
Emma Reed
Dawn Briggs
Questions from the public.
There were no questions from the public but an attendee congratulated the committee on its work and in particular the careful financial management of the hall.
JT
July 2024
Whalton Village Hall Trust
Financial Year:
- May 2023 April 2024
Income:
Whalton Village Hall Trust has had a successful year, enjoying an increased revenue from both regular groups, hall hire and weddings. Fundraising was down on the previous year, perhaps partly due to Bonfire Night being increasingly handed over to PAWS. Perhaps we could look at future fundraising events, which would help with expenditure for certain items.
The Hall cottage is currently let, and brings in a valuable income, which enables expenditure on its upkeep and that of the Hall.
Another very good source of income is the 100+ Club, administered by our Chairman, Stephen, who tirelessly ensures monies are collected in time.
Expenditure:
As in every previous year, the heavy expenditure centres on utility bills: electric, telephone/wifi/water/website. These are however, a necessary part to ensure our Hall is presented in a modern light, hopefully attracting new and current users. Insurance is another large expense, but one that is essential in these days. Repairs/cleaning/general maintenance is another large expense area, but given the age of the original building, necessary works are needed to maintain the standard that needs to be kept.
However, without willing volunteers, the general costs of running the Hall may prove to be unsustainable, and for this, I give thanks to all of the committee members for their commitment and help.
Summary:
Hopefully the Hall will continue to be used increasingly by our local community, as well as those looking to hire it for their events.
I think we should look forward to an increasingly successful coming year, with the Hall remaining as the main focal point for the inhabitants of Whalton & Ogle.
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Whalton Village Hall Trust
On accounts for the year 30[th] April 2024 Charity no 1157248 ended (if any) Set out on pages (remember to include the page numbers of additional sheets) ~~po~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 06/02/2025 Signed: Name: Stuart J Moody ~~PT~~ Relevant professional ICAEW Member No 8762533 qualification(s) or body Firm 23 MR Limited (if any): Address: 23 Morwick Road, Warkworth, Morpeth, Northumberland NE65 0TG ~~PT~~
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Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
The Charity carries forward unpresented cheques for longer than the normal 6 month period after which cheques normally become stale. It is recommended these are written off or reissued.
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Treasurer's Report for the Year ending 30th April 2024 Whalton Village Hall Trust
| Income Hall Rent - regular groups Hall Rent - Parties, etc Weddings Fund Raising 100 Club Grants & Donations Furniture hire Cottage Interest received on deposits Total Expenditure Electricity Repairs & Cleaning Telephone Water Rates Hall Manager Insurance Petty Cash Sundry Expenses Planning and Architectural costs Fund Raising Expenses 100 club Donations Cottage Website Total Income Expenditure Surplus Statement of Assets and Liabilities Brought forward at 1st May 2023 / 2022 Whalton Village Hall Bank account WVH 100 Club Bank account Virgin Money Deposit account Carried Forward at 30th April 2024 / 2023 Whalton Village Hall Bank account WVH 100 Club Bank account Virgin Money Deposit account Net asset movement |
2024 2023 £ £ 5,050.00 4,664.00 8,780.00 6,940.00 5,608.00 5,260.00 3,655.03 5,338.53 3,435.00 3,380.00 7,868.00 1,070.00 - 1,740.77 6,600.00 5,950.00 1,063.17 - 42,059.20 34,343.30 7,860.61 3,479.11 3,238.40 2,466.44 686.98 517.12 473.35 435.34 12,034.92 10,604.92 2,213.65 1,859.25 - 259.48 2,004.82 209.98 2,326.00 - 2,290.46 2,572.76 2,200.00 2,200.00 - 1,000.00 1,066.50 4,869.65 304.94 216.66 36,700.63 30,690.71 42,059.20 34,343.30 36,700.63 30,690.71 |
|---|---|
| 5,358.57 3,652.59 |
|
| 25,211.36 22,738.77 6,552.00 5,372.00 46,512.96 46,512.96 |
|
| 78,276.32 74,623.73 |
|
| 28,271.76 25,211.36 7,787.00 6,552.00 47,576.13 46,512.96 |
|
| 83,634.89 78,276.32 |
|
| 5,358.57 3,652.59 |
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