## Whalton Village Hall 2022 Annual Meeting 12th June 2022 ## **Present:** Stephen Trobe (Chair), Richard Grix (Vice-Chair), Nicola Robson (Treasurer), Jamie Thompson (Secretary), Karen Fenwick, Anna Sill, Bev Wales, Shelley Clough, Linda Willis, James Metcalf, Ed Bishop, Helen Talbot ## **Apologies:** Richard Potter, Ross Hobson, Geoff Bird ## **Previous Minutes:** Last year’s minutes were read, agreed as a good record and signed. ## **Chairman’s Annual Report** _‘Welcome everyone to the 2022 annual village hall meeting,_ _What a difference 10 months makes, going from covid restricting our user groups to fund raising being more or less back to normal._ _I would like to thank all the committee for their work over the year. Thanks to my vice chair Richard, secretary Jamie and Nicola as Treasurer. I would also like to thank Linda (and Andrew) for her relentless work keeping this hall spotless and all the admin work that goes unseen. As a small token of our appreciation we have bought you some flowers. I would also like to thank the Parish Council for their grant which subsidises the rents for our village groups and all the user groups new and old that use the hall._ _Fund Raising._ _Our fund raising restarted with the return of our Bonfire night on Nov 5[th] . Profits from this were split with PAWS._ _In December the 100 club kicked off again with 6 extra members bringing it to a total of 339 members._ _It had been decided earlier in the year to have a Burns Supper earlier but in December with high covid cases and track and trace restrictions the decision to cancel was taken._ _February. The decision to go ahead with the village show was taken, and the show steering committee met in March, and planning is well underway and on track._ _User Groups. The Hall continues to be very popular for with user groups old and new._ _Regulars include Art Groups, Keep fit and Yoga, Carpet Bowls, Gardening Club, Whist, and Mother and Toddlers._ _The hall is also being booked by local Young Farmers Clubs for meeting and Pantos, for Tin Shed Exhibitions, Art Exhibitions, Prayer Nights, wood carving classes and Guide Dog training sessions._ _Also The hall continues to be sought after for Birthday Parties and private meetings._ _The Whalton WI retired and new group has been formed._ _The village Bale fire event took place._ _Weddings. Weddings are still a big part of our income. Since the last annual meeting in September there have been seven weddings (along with furniture hire) and 9 are booked to date for the coming year._ _Cottage. In October a tenant was found via Rook Matthews but sadly in June, Christine gave notice to leave due to ill health and location being a problem. It was agreed to find new tenant through the same channels._ _The repairs to the gable end have finally been completed and thanks to James Metcalf for the recommendation of a reliable builder. The delays have been down to lack of builder interest_ _and availability of scaffolding which has also affected the plans for side wall extension, but this is still very much needed and work continues to get quotes._ _Going forward the outside paint work front and back needs attention as soon as possible. It was decided to leave sanding the hall floor till after the show or to wait and see what progress had been made on sidewall development._ _All in all the hall stands in a good financial position and in good repair which is great achievement again and I hope coming year is as prosperous as the last’_ . ## **Treasurer’s Report** : The hall has received £5000 in grants and donations which allowed us to survive financially during COVID and helped us to keep hire rates low. Regular groups have returned and weddings and parties now continue. The 100 Club is a regular and important source of income thanks to the efforts of the Chair. Income from the cottage rent has helped meet repair and maintenance costs. Fuel and insurance have gone up and the hall costs around £2000 per month to run so there is a need to keep income up to pace with this inflation. The hall remains in a secure financial position with good income expected and a healthy bank balance. (An annual account is attached in a separate document). ## **Election of Officers:** The following were proposed and seconded and elected without opposition. Chair: Stephen Trobe (Nominated by Richard Grix and Seconded Shelley Clough) Vice Chair: Richard Grix (Nominated by Stephen Trobe and Seconded Jamie Thompson) Secretary: Jamie Thompson (Nominated by Richard Grix and Seconded Anna Sill) Anna agreed to continue to act as reserve secretary. Treasurer: Nicola Robson (nominated by Richard Grix and Seconded by Stephen Trobe) Nicola agreed to continue on a temporary basis until a new Treasurer is found. ## **Trustees** : James Metcalf was proposed (Stephen Trobe) seconded (Shelley Clough) and duly elected as a Trustee. ## **Co-optees:** Chris Allison and Julie McGorrie have resigned from the committee. JT July 2022 ## **Treasurer's Report for the Year ending** ## **Whalton Village Hall Trust** ## **Income** Hall Rent - regular groups Hall Rent - Parties, etc Weddings Fund Raising 100 Club Grants & Donations Furniture hire Cottage ## **Total** ## **Expenditure** Electricity Repairs & Cleaning Telephone Water Rates Hall Manager Insurance Petty Cash Sundry Expenses Fund Raising Expenses 100 club Refunds Cottage Website ## **Total** ## **Income Expenditure Surplus** **g 30th April 2022** 5,281.50 5,527.50 5,495.00 1,806.36 3,360.00 5,167.00 808.00 4,787.53 ## **£32,232.89** 2,773.18 1,839.71 189.42 320.32 8,716.66 1,968.42 231.95 222.00 1,235.51 2,370.00 0.00 3,339.52 162.34 ## **£23,369.03** 32,232.89 23,369.03 **£8,863.86** CHARITY COMMISSION,, Independent examiner's FOR ENGLAND AND WALES I report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of bJHALlo a VlLLAkÉ 14RLL I (IOS7 On accounts for the year ended 30 ￿e￿IL IOIL Charity no (ff any) Ilsliwk l AWJ) I I report to the trustees on my examination of the aco)unts of the above chaiity {Ihe Trusf) for the year ended Responsibllities and As the chariiy trustees d the Trusl you are reswnsible for the praparation basls of report of the accounts in acCOrda￿e *￿th the requlrements of the Charities Act 2011 (Ihe Acr}. I report in resped of my examination of tha Trusfs ac