Trustees’ Annual Report 2022-2023 Charity No: 1157241 Registered address: The Market House Church Street Martock Somerset TA12 6JL Community Youth Project _The Community Youth Project provides sustainable youth worker provision across a number of communities in Somerset_ ## **Background to the project** With the demise of the County Youth Service in 2012, many Somerset communities faced a major challenge to keep their youth provision operating. In response to this, a number of communities in South Somerset, dedicated to supporting their young people, came together to provide a sustainable youth worker resource which could be collaboratively and efficiently employed across their communities. We now cover the Charltons, Creech St Michael, the Hamdons, Hinton St George, Martock, Somerton and Tintinhull. We provide a locally managed, community focussed youth project which identifies and supports the needs of young people and helps them to engage positively in their local community. ## **Governance** The Community Youth Project (Somerset) – known as the CYP - was set up as a Charitable Incorporated Organisation in October 2013 and registered with the Charity Commission. We are governed on a day-to-day basis by a Management Group who report directly to our trustees. The Management Group consists of representatives from Martock Parish Council, members of the communities that are served by CYP and our Project Management staff. As an independent and community led organisation, we are able to provide a service which is right for everyone involved rather than having to work to other people’s agendas. All participating communities are eligible to join the Management Group if they wish and hence have a role to play in shaping our work. Our Board of Trustees comprises 4 independent members and one representative from Martock Parish Council. The latter stepped down from the role in March 2023. For the financial year 2022-23, the trustees were: - Judith Hurley – independent Trustee and Chair - Barrie Davies – independent Trustee - Kathryn Pearce – independent Trustee - Jackie Swabey – independent Trustee - Louise Clarke – nominated by Martock Parish Council The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. The Accounts for 2022-2023 have been produced and independently examined by November 2023. Community Youth Project Page 2 _Dedicated resource – your youth worker rather than ours_ ## **Objectives of the charity** - To develop the capacity and skills of young people under 24 living in socially disadvantaged communities in Somerset so that they are better able to identify and meet their needs and participate fully in society - To develop young people’s physical, social and emotional wellbeing and increase their self-confidence so that they mature into valuable members of their local community and society as a whole. ## **Activities in support of the objectives** During the financial year 2022-23, we provided youth work services in 8 communities in Somerset: The Charltons, Creech St Michael, Hintons, Martock, Stoke sub Hamdon, Norton sub Hamdon, Somerton and Tintinhull. We employed youth workers to work in each area, supervised by a selfemployed professional youth worker. In addition, Youth Support Workers are also employed for the majority of youth sessions. A self-employed Project Administrator provides part-time administrative support. Volunteers played an integral part in the project, with each community providing their own. They were guided and trained by the youth workers as appropriate, and some have gone on to follow a career in youth work as a direct result of their involvement. Activities during the year included: _Our service includes professional support and supervision and Insurance for youth workers and activities._ - The delivery of youth work provision in eight local communities within Somerset, including regular youth club sessions where possible, events, training, one to one support and mentoring. - The delivery of education programmes including drug, alcohol, smoking/vaping and sexual health awareness, race equality and immigrants, job seeking and CV writing and first aid. - The delivery of music and arts projects including film making. - The development and support of volunteers within local communities to support youth work and delivery with young people. - The integration of young people in local events through volunteering and marshalling, event organisation and support on the day. - Supporting young people to gain career advice and support and assistance in getting into employment and securing the correct educational and training opportunities. - Consultation with young people, assisting the planning of the programme of activities. - Assisting communities to fundraise for project materials and equipment. - The organisation of half term activities and cultural excursions. Community Youth Project Page 3 ## **Financial review 2022-23** The charity’s accounts were examined independently and submitted to the Charity Commission. Income: £81,184.25 Expenditure: £79,843.86 The primary source of funds is from the local communities purchasing the services of the CYP. Charges to communities have been kept as low as possible continuing the £22 hourly rate for youth workers set in 2017. A further £15,000 of grant funding was received from the Garfield Weston Foundation. Reserves held steady during the year with £16,269.47 ringfenced for expenditure during 2023-24 to increase outward bound trips, staff training and to supplement community contributions for youth provision. November 2023 Community Youth Project Page 4 Community Youth Project (Somerset) Statement of Assets and Liabilities as at 31 March 2023 2023 2022 ASSETS Office equipment and furniture 1200.00 1200.00 1200.00 1200.00 Cash at Bank and in Hand Cash At Bank- HSBC current 50985.95 46880.40 Cash at Bank- HSBC Deposit 24.21 24.21 Balance on Equal Card 702.84 51713.00 46904.61 Debtors 2233.00 5683.Th) 2233.00 5683.C4J 55146. 53787.61 UABILITIES Creditors and accruals 240.00 222.00 NET ASSETS 54906.00 53565.61 UNRESTRICTED FUNDS Balance brought forward 53565.61 41929.04 Income Expenditure 81184.25 79843.86 82499.24 70862.67 Surplus/lDeficitl for the year 1340.39 11636.57 54906.CM) 53565.61 NOTE.. Of the balance held at Bank. £16269.47 represents unspent grant funding which is being carried forward to 202312024. Community Youth Project (Somerset) April 2022- March 2023 2022123 2021122 INCOME Martock Parish Council 48152.00 48152.00 Creech St Mlchael 2783.00 1500.00 Stoke St Gregory 0.00 180.00 Charltons Youth Club 5273.25 3019.89 Hamdons YoLrth Club 8568.00 11981.08 Somerton Archies 1408.00 2166.27 66184.25 S6999.24 Other funding: Garfield Weston Foundation Local Giving Other 15000.00 15000.IJJ 500.00 0.00 15000.IJO 15500.00 Bank Interest 0.00 0.00 0.00 TOTAL INCOME 81184.25 82499.24 Community Youth Project (Somerset) April 2022 - March 2023 202212023 2021122 EXPENDITURE Salaries Ilncluding on costs) - net of government COVID support Additional Staffing Pension Contributions Professional Support Administration Support Payroll Service5 Accountancy fees Young Peoples Activities Training and Recruitment 44804.50 2285.08 1151.78 17170.74 4030.00 820.80 528.00 3621.37 160.20 39644.91 2302.69 1613.31 15341.66 3230.69 820.80 438.00 2381.90 624.Tr) 74572.47 66397.96 Office Supplies/Stationery Equipment Mobile Telephones Insurance M3rketinglWebsite Subscriptions DBS checks Bank charges Sundry Exper)ses 199.34 219.75 2219.43 731.88 IS80.39 131.(M) 131.80 57.80 1093.56 0.00 2196.41 771.81 iio.00 35.00 185.00 0.00 72.93 5271.39 4464.71 TOTAL EXPENDITURE 79843.86 70862.67 The Community Youth Project (Somerset) (Charity number 1157241) Independent Examiner's Report to the Trustees of "The Community Youth Project (Somerset)" For the year ended 31 March 2023 Respective Responsibilities of the Trustees and Examiner The Charity's trustees are responsible for the preparation of ihe accounts. The charity's trustees consider that an audit is not r¢quir¢d for this year under s¢etion 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility lo: examine the accounts under section 145 of the 2011 Acl. to follow th¢ procedures laid dowi) in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 ACL and to state whetheT particular matters have come to my attention. Basis of Independent Examiners Report My examination was carried out in accordance with the general Directions given by the Charity Cominission. An examination includes a r¢vi¢w of th¢ accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in ihe accounts and seeking explanations from you as trustees concerning any such matters. The procedures und¢rtak¢n do nol provide all the evidence that would be required in an audit and consequenily no opinion is given as to whether the accounts prcgcnt a 'true and fair vicw, and thc rcport is limil¢d io thos¢ mall¢rs s¢t out in the statement below. ndependent Examiner's Statement In conDection with my examination, no matter has come to my attention: (l) which gives me reasonable caus¢ to beli¢v¢ that in any malerial respeci the requirements: to k¢¢p accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accounling records and comply with the accounting requirements of the 2011 Act have not been met" or (2) to which. in my opinion, attention Should be drawn in Order to enable a proper understanding of the a counts to be reached. Brian Williams ICPA Pillnacle Accountancy Services (SW) Lid 04.11,2023 Community Youth Project (Somerset) Statement of Assets and Liabilities as at 31 March 2023 2023 2022 ASSETS Office equipment and furniture 1200.00 1200.00 1200.00 1200.00 Cash at Bank and in Hand Cash At Bank- HSBC current 50985.95 46880.40 Cash at Bank- HSBC Deposit 24.21 24.21 Balance on Equal Card 702.84 51713.00 46904.61 Debtors 2233.00 5683.Th) 2233.00 5683.C4J 55146. 53787.61 UABILITIES Creditors and accruals 240.00 222.00 NET ASSETS 54906.00 53565.61 UNRESTRICTED FUNDS Balance brought forward 53565.61 41929.04 Income Expenditure 81184.25 79843.86 82499.24 70862.67 Surplus/lDeficitl for the year 1340.39 11636.57 54906.CM) 53565.61 NOTE.. Of the balance held at Bank. £16269.47 represents unspent grant funding which is being carried forward to 202312024. Community Youth Project (Somerset) April 2022- March 2023 2022123 2021122 INCOME Martock Parish Council 48152.00 48152.00 Creech St Mlchael 2783.00 1500.00 Stoke St Gregory 0.00 180.00 Charltons Youth Club 5273.25 3019.89 Hamdons YoLrth Club 8568.00 11981.08 Somerton Archies 1408.00 2166.27 66184.25 S6999.24 Other funding: Garfield Weston Foundation Local Giving Other 15000.00 15000.IJJ 500.00 0.00 15000.IJO 15500.00 Bank Interest 0.00 0.00 0.00 TOTAL INCOME 81184.25 82499.24 Community Youth Project (Somerset) April 2022 - March 2023 202212023 2021122 EXPENDITURE Salaries Ilncluding on costs) - net of government COVID support Additional Staffing Pension Contributions Professional Support Administration Support Payroll Service5 Accountancy fees Young Peoples Activities Training and Recruitment 44804.50 2285.08 1151.78 17170.74 4030.00 820.80 528.00 3621.37 160.20 39644.91 2302.69 1613.31 15341.66 3230.69 820.80 438.00 2381.90 624.Tr) 74572.47 66397.96 Office Supplies/Stationery Equipment Mobile Telephones Insurance M3rketinglWebsite Subscriptions DBS checks Bank charges Sundry Exper)ses 199.34 219.75 2219.43 731.88 IS80.39 131.(M) 131.80 57.80 1093.56 0.00 2196.41 771.81 iio.00 35.00 185.00 0.00 72.93 5271.39 4464.71 TOTAL EXPENDITURE 79843.86 70862.67 The Community Youth Project (Somerset) (Charity number 1157241) Independent Examiner's Report to the Trustees of "The Community Youth Project (Somerset)" For the year ended 31 March 2023 Respective Responsibilities of the Trustees and Examiner The Charity's trustees are responsible for the preparation of ihe accounts. The charity's trustees consider that an audit is not r¢quir¢d for this year under s¢etion 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility lo: examine the accounts under section 145 of the 2011 Acl. to follow th¢ procedures laid dowi) in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 ACL and to state whetheT particular matters have come to my attention. Basis of Independent Examiners Report My examination was carried out in accordance with the general Directions given by the Charity Cominission. An examination includes a r¢vi¢w of th¢ accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in ihe accounts and seeking explanations from you as trustees concerning any such matters. The procedures und¢rtak¢n do nol provide all the evidence that would be required in an audit and consequenily no opinion is given as to whether the accounts prcgcnt a 'true and fair vicw, and thc rcport is limil¢d io thos¢ mall¢rs s¢t out in the statement below. ndependent Examiner's Statement In conDection with my examination, no matter has come to my attention: (l) which gives me reasonable caus¢ to beli¢v¢ that in any malerial respeci the requirements: to k¢¢p accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accounling records and comply with the accounting requirements of the 2011 Act have not been met" or (2) to which. in my opinion, attention Should be drawn in Order to enable a proper understanding of the a counts to be reached. Brian Williams ICPA Pillnacle Accountancy Services (SW) Lid 04.11,2023