Trustees’ Annual Report 2021-2022 Charity No: 1157241 Registered address: The Market House Church Street Martock Somerset TA12 6JL Community Youth Project _The Community Youth Project provides sustainable youth worker provision across a number of communities in Somerset_ ## **Background to the project** With the demise of the County Youth Service in 2012, many Somerset communities faced a major challenge to keep their youth provision operating. In response to this, a number of communities in South Somerset, dedicated to supporting their young people, came together to provide a sustainable youth worker resource which could be collaboratively and efficiently employed across their communities. We now cover the Charltons, Creech St Michael, the Hamdons, Hinton St George, Martock, Somerton and Tintinhull. We provide a locally managed, community focussed youth project which identifies and supports the needs of young people and helps them to engage positively in their local community. ## **Governance** The Community Youth Project (Somerset) – known as the CYP - was set up as a Charitable Incorporated Organisation in October 2013 and registered with the Charity Commission. We are governed on a day-to-day basis by a Management Group who report directly to our trustees. The Management Group consists of representatives from Martock Parish Council, members of the communities that are served by CYP and our Project Management staff. As an independent and community led organisation, we are able to provide a service which is right for everyone involved rather than having to work to other people’s agendas. All participating communities are eligible to join the Management Group if they wish and hence have a role to play in shaping our work. Our Board of Trustees comprises 4 independent members and one representative from Martock Parish Council. For the financial year 2021-22, the trustees were: - Judith Hurley – independent Chair - Barrie Davies – independent Trustee - Kathryn Pearce – independent Trustee - Jackie Swabey – independent Trustee - Louise Clarke – nominated by Martock Parish Council The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. The Accounts for 2021-2022 have been produced and independently examined by November 2022. Community Youth Project Page 2 _Dedicated resource – your youth worker rather than ours_ ## **Objectives of the charity** - To develop the capacity and skills of young people under 24 living in socially disadvantaged communities in Somerset so that they are better able to identify and meet their needs and participate fully in society - To develop young people’s physical, social and emotional wellbeing and increase their self-confidence so that they mature into valuable members of their local community and society as a whole. ## **Activities in support of the objectives** During the financial year 2021-22, we provided youth work services in 7 communities in Somerset: The Charltons, Creech St Michael, Martock, Stoke sub Hamdon, Norton sub Hamdon, Somerton, Tintinhull. A youth consultation project was also carried out with Stoke St Gregory Parish Council. We employed youth workers to work in each area, supervised by a selfemployed professional youth worker. In addition, Youth Support Workers are also employed for the majority of youth sessions. A self-employed Project Administrator provides part-time administrative support. Volunteers played an integral part in the project, with each community providing their own. They were guided and trained by the youth workers as appropriate, and some have gone on to follow a career in youth work as a direct result of their involvement. Activities during the year included: _Our service includes professional support and supervision and Insurance for youth workers and activities._ - The delivery of youth work provision in eight local communities within Somerset, including regular youth club sessions where possible, events, training, one to one support and mentoring. - The delivery of education programmes including drug, alcohol, smoking and sexual health awareness, race equality and immigrants, job seeking and CV writing and first aid. - The delivery of music and arts projects. - The development and support of volunteers within local communities to support youth work and delivery with young people. - The integration of young people in local events through volunteering and marshalling, event organisation and support on the day. - Supporting young people to gain career advice and support and assistance in getting into employment and securing the correct educational and training opportunities. - Consultation with young people, assisting the planning of the programme of activities. - Assisting communities to fundraise for project materials and equipment. - The organisation of half term activities. Community Youth Project Page 3 ## **Financial review 2021-22** The charity’s accounts were examined independently and submitted to the Charity Commission. Income: £82,301.24 Expenditure: £70,862.67 The primary source of funds is from the local communities purchasing the services of the CYP. Charges to communities have been kept as low as possible continuing the £22 hourly rate set in 2017. £15,000 of grant funding was received from the Garfield Weston Foundation. Reserves increased during the year and £20,465.37 was ringfenced for expenditure during 2022-23 to increase outward bound trips, staff training and to supplement community contributions for youth provision. November 2022 Community Youth Project Page 4 The Community Youth Project (Somerset) (Clwity number IIS7241) Independent Examiner's Report to the Trnstees of "The Community Youth Project (Somerset)" For the year ended 31 March 2022 Respective Responsibilities of the Trnstees and Examiner The Charity's trustees are responsible for the prepa￿lon of the accounts. The charity's tntstees consider that all audit is not required for this year under section 144(2) of the Ckmrities Act 2011 (the 2011 Act) and that an independent exaMIn￿On is need￿L It is niy r¢sp)nsibility to: examine the accounts under sectiOD 145 of the 2011 ACL. to follow the procedures laid dowll in the general DirectioDS given by th¢ Cl)arity Con]mission under section 145(5Kb) of the 2011 ACL and to state whether particular matt￿S have ¢on]¢ to my attentio Basis of Independent Examiners Report My examinalion was Ca￿led out in accordance with the general Directions given by Ibe Charity Commission. An ¢xamination includes a review of the accounting records kept by the charity and a compaJison of the accounts presented with those records. It also includes consideration of any unusual items OT disclosures in the accoun￿ and seeking explanations from you as trustees concerning any such mattern The proL%dures undertak¢n do not provide all the evidence that would be required in an audit and consequently no opinion is given &8 to wheth¢r thc accounts present 'ttue and fair view. and the report is limited io those Enatters set out in the statement below. Independent Examiner's Ststement In connection with my exauj1r￿t1o￿ no matter has wm¢ to my attention: (l) which gives me reasonabl¢ ¢aus¢ to Ixlieve that in any material respect the requirements: to keep accounting records in ac¢oTdance with section 130 of the 2011 ACL and to prepare accounts which accord with the accounting records and comply with the accounting requiTements of the 2011 Act have not been mel or (2) to which. in my Opinio￿ attention should be drawn in order to enable a proper understsnding of the accounts to be T￿he Brian Williams ICPA PinD2cle Aetountaney Services (SW) Ltd 11.112022 Community Youth Project (Somerset) Statement of Assets and Liabilitie5 as at 31 Marth 2022 2021 Office equipment and furniture 00.00 00. 12(M).00 1200.00 Cash at Bank and in Hand Cash At Bank- HSBC current 40658.71 Cash at Bank- HSBC Deposit 24.21 24.21 46904.61 40682.92 Debtors 5683.00 250.12 5683.chj 250.12 53787.61 42133.04 UABIUTIES Creditors and accruals 222.CLI 204.00 NET AS5Ers 53565.61 41929.04 UNRESTRicfED FUNDS Balance brought forward 41929.04 41560.34 Income Expenditure 82499.24 70862.67 49946.56 49577.86 Surplus/lDefiot) for the year 11636.57 368.70 53565.61 41929.04 NOTE: Of the balance held at Bank, £20465.37 represents unspent grant funding which is bein8 carried forward to 202212023. Community Youth Project (Somerset) April 2021- March 2022 2D21122 2020121 INCOME Martock Parish Council 48152.(Kl 8485.50 Creech St Michael 1500.00 1179.89 stoke St Gregory 180. Charltoris Youth Club 3019.89 341.39 Hamdon5 Youth Club 11981.08 2586.24 Somerton Archie5 2166.27 435.54 66999.24 13028.56 Other funding: Awards for All Garfield Weston Foundation Funding SCF Funding Foyle Foundation The Bulldog Trust Local Giwng Other 9398.cil 0.00 1500.00 6500.00 4500.00 5000.00 0.00 20.00 000. 0.00 0.00 0.00 s(￿. 26918. Local Government COVID SUPkKSrt loc￿.00 ioooo. Bank Interest 0.00 TOTAL INCOME 82499.24 49946.56 Community Youth Project (Somerset) April 2021- Mar¢h 2022 20W22 2020121 EXPENDITURE Salaries Ilncluding on costs) net of government COVID support Additional Staffing Pension Contribution5 Professional Support Administration Support Payroll Services Travel and subsisten¢e Accountancy fee512021 accounts) Accountancy fees12022 accounts) Young Peoples Activtties Training 39644.91 2302.69 1613.31 15341.66 3230.69 820.80 25120.79 1515.52 14769.04 2441.60 529.20 10.00 204.00 216.CKI 222.CM) 2381.90 624.00 54.20 66397.96 44644.3S offi￿ Supplies/Stationery Equipment Mobile Telephones Insurance Marketing/Website Subscriptions DBS checks Sundry Exp8nse5 1093.56 776.74 965.69 1638.47 771.81 607.80 35.(KJ 138. 0.00 2196.41 771.81 iio.co 35.W 185.00 72.93 4464.71 4933.51 TOTAL EXPENDITURE 70862.67 49577.86