Charity registration number: 1157196
CLAYHALL COMMUNITY CENTRE TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2024
Clayhall Community Centre Contents
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees' Report | 2—3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Comparative Statement of Financial Activities | 6 |
| Statement of Financial Position | 7 |
| Notes to the Financial Statements | 8—13 |
Clayhall Community Centre Reference and Administrative Details For The Year Ended 30 April 2024
Trustees Mr Mohammed Khalid Mr Hassan Mesalam Mr Dewan Khan (appointed 08/12/2024) Mr Mirza Baig (appointed 08/12/2024) Mr Javed Iqbal (appointed 08/12/2024) Mr Oomer Farooq (resigned 10/01/2025) Mr Badrul Khan (appointed 08/12/2024) 1157196 Charity Number Principal Address Heathcote Avenue Ilford Essex IG5 0QS Independent Examiner Askir Ali Chartered Certified Accountants Quilfords Limited Chartered Certified Accountants 113 Romford Road London E15 4LY
Page 1
Clayhall Community Centre Trustees' Report For The Year Ended 30 April 2024
The trustees present their report and the financial statements for the year ended 30 April 2024.
Objectives and Activities
Aims and Objectives
The main objective for charities are:
-To advance religion for the benefit of the public in accordance with the tenets and doctrines of Islam.
-To promote racial and religious harmony for the benefit of the public by promoting knowledge and mutual understanding and respect of the beliefs and practices of different religious faiths.
-To promote the benefit of the inhabitants of Clayhall and the surrounding areas without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organizations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
-Our strategic priorities and objectives are empowering the Muslim Community with the essential and advance Islamic education & skills. Also we are aiming in future to provide additional services in our new premises including provision for women area, sports/creation & fitness classes, advice & Counselling, Health advisory council.
Significant Activities
We are running two operations simultaneously i.e., Prayer facility where we offer five prayers a day. Providing Islamic educational services on weekdays and weekend classes for children from age 5+ following the An-Nasiha Islamic curriculum covering Fiqh (Islamic Jurisprudence), Hadees & Sunnah (Prophetic Sayings & Traditions), Seerah (Prophet's Life), Tarikh (History), Aqa'id (Believe), Akhlaq (Good Manners) & Adab (Etiquettes).
Adult Tajweed classes are organised once in a week to improve the recitation of Quran.
Weekly sister circles for Hadees understanding are also organised once in a week.
Weekly support health and fitness group of women of all backgrounds once in a week led by Qualified professionals.
Elderly social & support network was also organised on weekly basis by the group of volunteers which was attended by the 60+ men and women residing in Clayhall. They were engaged in different discussions and activities, and the response was phenomenal.
The Board of trustees and management team would like to acknowledge the very significant commitment and energy of the Clayhall Community Centre staff and volunteers in the delivery of vital services to the community.
During the year, the Charity experienced internal challenges relating to governance and financial controls. Subsequent to the year end, the Board implemented measures to strengthen oversight, expanded the number of trustees, and introduced enhanced procedures to improve both financial and operational controls and also informed the charity commission and the bank and other stakeholder. These steps are intended to safeguard the Charity’s assets and ensure the maintenance of high standards of governance going forward.
In addition, the trustees and volunteers have sought legal advice to address any actions initiated by former members, and to resolve any outstanding matters to safeguard the charity.
Achievements and Performance
Main Achievements
The main achievements of the Charity during this year were to continue successfully with its main activities in the furtherance of its objectives. In March 2022, charity has successfully acquired a freehold property in Clayhall area with the help and support of residence living in Clayhall area and in general Muslim public at large. The building work started in July 2023 and successfully completed in March 2024 by the contractor with whom we are negotiating the final price. Also, we raised funds from community to support flood relief activities in Pakistan and Türkiye emergency earthquake. Also, we are using different platforms to raise funds like JustGiving, LaunchGood, and creating awareness through social media.
Financial Review
Reserves Policy
Minimal reserves are held by the charity other than those represented by restricted funds. Monies are received from the various donors. However, a minimum of 2 months (around £20,000) of funds is maintained in the account to ensure working capital requirements are met at all times.
The trustees have considered all relevant factors, on the charity's activities and have concluded there is no significant impact on the Organisation. It is therefore considered that the going concern status remains intact and there are no material uncertainties about the charity’s ability to continue.
Page 2
Clayhall Community Centre Trustees' Report (continued) For The Year Ended 30 April 2024
Funds in Surplus
The Board have reviewed the charity’s financial position at year end and are satisfied the charity continues to be in good financial health.
During the year income (Donations) were 2024: £468,957 (2023: £327,620) and expenditure were £73,702 (2023: £117,596) resulting in a surplus of £395,255 (2023: £210,024). Furthermore, the short-term loans were paid.
Restricted funds:
Restricted funds as at 30 April 2024 are £4,404 (2023: Nil)
Unrestricted funds:
Unrestricted funds as at 30 April 2024 are £1,673,464 (2023: £1,282,613)
Structure, Governance and Management
Governing Document
Clayhall Community Centre is a charitable incorporated organisation (CIO) registered (number 1157196) with the Charity Commission. The board of Trustees meet on monthly basis during the year. All meetings were carried out face to face throughout the year. The Chair continues a process of Board development for new and established trustees. The decisions are made by trustees and board of executive committee. The founding trustees are permanent members. Any new trustee will be appointed by existing trustees based on their willingness, knowledge and skills. There must be at least 5 charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees or appoint a new charity trustee. The maximum number of charity trustees are 8. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum. The day-to-day management of the organisation continues to be with the trustees.
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgments and accounting estimates that are reasonable and prudent; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at anytime the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The trustees' report was approved by the board of trustees and signed on its behalf by:
Mr Javed Iqbal Trustee 28/08/2025
Page 3
Clayhall Community Centre Independent Examiner's Report to the Trustees of Clayhall Community Centre For The Year Ended 30 April 2024
I report to the trustees on my examination of the accounts of Clayhall Community Centre (the Trust) for the year ended 30 April 2024.
Responsibilities and Basis of Report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
Since the Trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Askir Ali Chartered Certified Accountants 28/08/2025 113 Romford Road London E15 4LY
Page 4
Clayhall Community Centre Statement of Financial Activities For The Year Ended 30 April 2024
| Notes INCOME AND ENDOWMENTS FROM: Donations and legacies 3 Other trading activities 4 EXPENDITURE ON: Charitable activities: 6 Academy expenses Donations to other charities Governance costs General charity expenses Dates expenses NET INCOME NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 15 |
Unrestricted funds £ 404,432 47,969 |
Restricted funds £ 16,556 - |
2024 Total funds £ 420,988 47,969 |
2023 Total funds £ 306,568 21,052 |
|---|---|---|---|---|
| 452,401 | 16,556 |
468,957 |
327,620 |
|
| (21,138) - (2,557) (31,569) (6,287) |
- (11,852) - (300) - |
(21,138) (11,852) (2,557) (31,869) (6,287) |
(16,332) (41,555) (1,000) (58,709) - |
|
| (61,551) | (12,152) |
(73,703) |
(117,596) |
|
| 390,850 | 4,404 |
395,254 |
210,024 |
|
| 390,850 1,282,613 |
4,404 - |
395,254 1,282,613 |
210,024 1,072,589 |
|
| 1,673,463 | 4,404 |
1,677,867 |
1,282,613 |
The notes on pages 8 to 13 form part of these financial statements.
Page 5
Clayhall Community Centre Comparative Statement of Financial Activities For The Year Ended 30 April 2024
| Notes INCOME AND ENDOWMENTS FROM: Donations and legacies 3 Other trading activities 4 EXPENDITURE ON: Charitable activities: 6 Academy expenses Donations to other charities Governance costs General charity expenses NET INCOME NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 15 |
Unrestricted funds £ 264,613 21,052 |
Restricted funds £ 41,955 - |
2023 Total funds £ 306,568 21,052 |
|---|---|---|---|
| 285,665 | 41,955 |
327,620 |
|
| (16,332) - (1,000) (58,309) |
- (41,555) - (400) |
(16,332) (41,555) (1,000) (58,709) |
|
| (75,641) | (41,955) |
(117,596) |
|
| 210,024 | - |
210,024 |
|
| 210,024 1,072,589 |
- - |
210,024 1,072,589 |
|
| 1,282,613 | - |
1,282,613 |
The notes on pages 8 to 13 form part of these financial statements.
Page 6
Clayhall Community Centre Statement of Financial Position As At 30 April 2024
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Total funds | Total funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible Assets | 10 | 2,183,320 | - | 2,183,320 | 1,650,000 |
| 2,183,320 | - | 2,183,320 | 1,650,000 | ||
| CURRENT ASSETS | |||||
| Debtors | 11 | 31,250 | - | 31,250 | 3,250 |
| Cash at bank and in hand | 365,491 | 4,404 | 369,895 | 255,963 | |
| 396,741 | 4,404 | 401,145 | 259,213 | ||
| Creditors: Amounts Falling Due Within One Year | 12 | (756,598) | - | (756,598 ) | (341,600 ) |
| NET CURRENT ASSETS (LIABILITIES) | (359,857) | 4,404 | (355,453 ) | (82,387 ) | |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 1,823,463 | 4,404 | 1,827,867 | 1,567,613 | |
| Creditors: Amounts Falling Due After More Than One Year |
13 | (150,000) | - | (150,000 ) | (285,000 ) |
| NET ASSETS | 1,673,463 | 4,404 | 1,677,867 | 1,282,613 | |
| FUNDS OF THE CHARITY | |||||
| Restricted Funds | 4,404 | - | |||
| Unrestricted Funds | 1,673,463 | 1,282,613 | |||
| TOTAL FUNDS | 15 | 1,677,867 | 1,282,613 | ||
| On behalf of the board |
Mr Mohammed Khalid Mr Javed Iqbal Trustee Trustee 28/08/2025 28/08/2025
The notes on pages 8 to 13 form part of these financial statements.
Page 7
Clayhall Community Centre Notes to the Financial Statements For The Year Ended 30 April 2024
1. General Information
Clayhall Community Centre is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1157196. The principal address is Heathcote Avenue, Ilford, Essex, Essex, IG5 0QS.
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.
The charity is a Public Benefit Entity as defined by FRS 102.
2.2. Incoming Resources
All incoming resources are included on the statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of donations and gifts and is included in full in the statement of Financial Activities when receivable.
2.3. Resources Expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources
2.4. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
| Freehold | No depreciation charged |
|---|---|
| Plant & Machinery | 10 year Straight Line Bases |
2.5. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other shortterm highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
3. Income from Donations and Legacies
| Donations and gifts: Donations Gift aid |
Unrestricted funds £ 379,805 24,627 |
Restricted funds £ 16,556 - |
2024 Total funds £ 396,361 24,627 |
|---|---|---|---|
| 404,432 | 16,556 |
420,988 |
Page 8
Clayhall Community Centre Notes to the Financial Statements (continued) For The Year Ended 30 April 2024
| Donations and gifts: Donations Gift aid 4. Income from Other Trading Activities Academy Fees Income from Sale of Dates 5. Net Income/(Expenditure) The net income is stated after charging/(crediting): Depreciation of tangible fixed assets - owned 6. Analysis of Expenditure Academy expenses Donations to other charities Governance costs General charity expenses Dates expenses Academy expenses Donations to other charities Governance costs General charity expenses |
2023 Unrestricted Restricted Total funds funds funds £ £ £ 232,068 41,955 274,023 32,545 - 32,545 264,613 41,955 306,568 2024 2023 Unrestricted funds Unrestricted funds £ £ 40,057 21,052 7,912 - 47,969 21,052 2024 2023 £ £ 1,957 - 2024 Activities undertaken directly Support costs (see note7) Total £ £ £ - 21,138 21,138 - 11,852 11,852 - 2,557 2,557 4,650 27,219 31,869 6,287 - 6,287 10,937 62,766 73,703 2023 Activities undertaken directly Support costs (see note7) Total £ £ £ 15,558 774 16,332 - 41,555 41,555 - 1,000 1,000 17,220 41,489 58,709 32,778 84,818 117,596 |
Unrestricted funds £ 232,068 32,545 |
Unrestricted funds £ 232,068 32,545 |
Restricted funds £ 41,955 - |
Restricted funds £ 41,955 - |
2023 Total funds £ 274,023 32,545 |
|---|---|---|---|---|---|---|
| 264,613 | 41,955 | 306,568 |
||||
| Support costs (see note7) £ 21,138 11,852 2,557 27,219 - |
||||||
| 10,937 | 62,766 |
|||||
| Activities undertaken directly £ 15,558 - - 17,220 |
Support costs (see note7) £ 774 41,555 1,000 41,489 |
|||||
| 32,778 | 84,818 |
Page 9
Clayhall Community Centre Notes to the Financial Statements (continued) For The Year Ended 30 April 2024
7. Support Costs
| Employee costs: Wages and salaries Staff costs Premises expenses: Rent Rates Light and heat Repairs and maintenance General administration: Insurance Stationery & Books Terminal Charges Telecommunications and data costs Accountancy fees Professional fees Bank charges Charitable donations Sundry expenses Depreciation: Depreciation Employee costs: Travel and subsistence expenses Staff costs Premises expenses: Rates Light and heat Repairs and maintenance General administration: Stationery & Books Advertising and marketing costs Telecommunications and data costs Accountancy fees Professional fees |
Academy expenses £ 20,672 - - - - - - 324 - - - - 60 - 82 - |
Donations to other charities £ - - - - - - - - - - - - - 11,852 - - |
Governance costs £ - - - - - - - - - - 600 - - - - 1,957 |
General charity expenses £ - 16,539 7,000 581 (996) 627 801 795 30 529 - 337 497 - 479 - |
2024 Total £ 20,672 16,539 7,000 581 (996) 627 801 1,119 30 529 600 337 557 11,852 561 1,957 62,766 2023 Total £ 720 14,644 7,806 5,275 606 714 6,850 144 1,000 4,187 ...CONTINUED |
|---|---|---|---|---|---|
| 21,138 | 11,852 |
2,557 |
27,219 |
||
| Academy expenses £ - - - - - 714 - - - - |
Donations to other charities £ - - - - - - - - - - |
Governance costs £ - - - - - - - - 1,000 - |
General charity expenses £ 720 14,644 7,806 5,275 606 - 6,850 144 - 4,187 |
Page 10
Clayhall Community Centre Notes to the Financial Statements (continued) For The Year Ended 30 April 2024
| Bank charges Charitable donations Sundry expenses |
60 - - |
- 41,555 - |
- - - |
683 - 574 |
743 41,555 574 |
|---|---|---|---|---|---|
| 774 | 41,555 |
1,000 |
41,489 |
84,818 |
8. Staff Costs
Staff costs were as follows:
Wages and salaries
| 2024 | 2023 |
|---|---|
| £ | £ |
| 20,672 | 15,558 |
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
9. Average Number of Employees
Average number of employees during the year was: 1 (2023: 1)
10. Tangible Assets
| Cost As at 1 May 2023 Additions As at 30 April 2024 Depreciation As at 1 May 2023 Provided during the period As at 30 April 2024 Net Book Value As at 30 April 2024 As at 1 May 2023 11. Debtors Due within one year Lease Deposit Other debtors |
Land & Property Freehold £ 1,650,000 515,712 |
Land & Property Freehold £ 1,650,000 515,712 |
Plant & Machinery £ - 19,565 |
Total £ 1,650,000 535,277 |
|---|---|---|---|---|
| 2,165,712 | 19,565 |
2,185,277 |
||
| - - |
- 1,957 |
- 1,957 |
||
| - | 1,957 |
1,957 |
||
| 2,165,712 | 17,608 |
2,183,320 |
||
| 1,650,000 | - |
1,650,000 |
||
| 2024 £ 3,250 28,000 31,250 |
2023 £ 3,250 |
|||
| 3,250 |
Page 11
Clayhall Community Centre Notes to the Financial Statements (continued) For The Year Ended 30 April 2024
12. Creditors: Amounts Falling Due Within One Year
| Other loans Other creditors Accruals and deferred income 13. Creditors: Amounts Falling Due After More Than One Year Other loans 14. Loans An analysis of the maturity of loans is given below: Amounts falling due within one year or on demand: Other loans Amounts falling due between one and five years: Other loans 15. Movement in Funds As at 1 May 2023 £ Unrestricted funds General: General unrestricted fund 1,282,613 Restricted funds Restricted Fund - Total funds 1,282,613 As at 1 May 2022 £ Unrestricted funds General: General unrestricted fund 1,072,589 Restricted funds Restricted Fund - Total funds 1,072,589 |
Other loans Other creditors Accruals and deferred income 13. Creditors: Amounts Falling Due After More Than One Year Other loans 14. Loans An analysis of the maturity of loans is given below: Amounts falling due within one year or on demand: Other loans Amounts falling due between one and five years: Other loans 15. Movement in Funds As at 1 May 2023 £ Unrestricted funds General: General unrestricted fund 1,282,613 Restricted funds Restricted Fund - Total funds 1,282,613 As at 1 May 2022 £ Unrestricted funds General: General unrestricted fund 1,072,589 Restricted funds Restricted Fund - Total funds 1,072,589 |
2024 £ 563,000 192,998 600 756,598 2024 £ 150,000 2024 £ 563,000 2024 £ 150,000 Income Expenditure £ £ 452,401 (61,551) 16,556 (12,152) |
2024 £ 563,000 192,998 600 |
2024 £ 563,000 192,998 600 |
2024 £ 563,000 192,998 600 |
2023 £ 340,600 - 1,000 |
|||
|---|---|---|---|---|---|---|---|---|---|
| 756,598 | 341,600 | ||||||||
| 2024 £ 150,000 |
2023 £ 285,000 |
||||||||
| 2023 £ 340,600 |
|||||||||
| 2023 £ 285,000 |
|||||||||
| As at 30 April 2024 £ 1,673,463 4,404 |
|||||||||
| 1,282,613 | 468,957 |
(73,703) |
1,677,867 |
||||||
| As at 1 May 2022 £ 1,072,589 - |
Income £ 285,665 41,955 |
Expenditure £ (75,641) (41,955) |
As at 30 April 2023 £ 1,282,613 - |
||||||
| 1,072,589 | 327,620 |
(117,596) |
1,282,613 |
Page 12
Clayhall Community Centre Notes to the Financial Statements (continued) For The Year Ended 30 April 2024
16. Transactions with Trustees
No trustee expenses have been incurred.
17. Related Party Disclosures
There have been no related party transactions in the reporting period that require disclosure, except for those disclosed in the Transactions with Trustees note.
Page 13