## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 Apr 2022 **To** 31 Mar 2023
**From**
**To**
## Section A Reference and administration details
**Charity name** Jackie’s Drop In Centre **Other names charity is known by Registered charity number (if any)** 1157193 **Charity's principal address** Broadway Gardens Letchworth Garden City Hertfordshire **Postcode SG6 3PA**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jackie Nealon
2 Rosemary Bailey Treasurer
3 Zoe Theakston
4 Harry Lote
5 Patricia York
6 Susan Hill-Bird Left: 20/03/23
7 John Hartshorne
8 Peter Hull Left: 20/03/23
9 Shane Willis Start: 16/08/22
10 David Johnson Start: 16/08/22
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
Rosemary Bailey
Zoe Theakston
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**TAR 2022-2023**
March **2012**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
Foundation constitution
How the charity is constituted
- (eg. trust, association, company)
CIO
Trustee selection methods New trustees are only appointed by a resolution passed at a meeting of (eg. appointed by, elected by) the charity’s trustees.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To relieve the needs of adults with learning difficulties, their families and carers, in particular by the provision of a drop-in centre providing social, recreational and educational facilities, advice and support.
**TAR 2022-2023**
March **2012**
2
The Centre is open Monday to Friday from 11am until 3pm. (except bank holidays) and is closed for two weeks during Christmas and one week during Easter.
All these rooms and activities are included in the £10 entrance fee:
1. Salon
2. Computer room with internet enabled and safety enabled in 6 x all in one computers
3. A large Arts and Crafts room, lots of different types of arts and crafts available all day
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
4. Cinema / TV room
5. A games room with a full-sized pool table 50p a game, 2 x arcade machines, football table + Bluetooth speaker
6. Music room with lots of musical instruments, keyboard, drums, tambourines plus lots more
7. Gaming room with 3 x Xbox Ones & PS4 all with games
8. Xbox Kinect room with an 86 inch TV
9. Sensory room
10. Beautiful sensory garden with picnic benches to sit back and enjoy the surroundings
We also have a canteen where service users can purchase meals, snacks and drinks.
During the year we organise themed events for our service users and arrange outings.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR 2022-2023**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Our charity shop, opened in the town centre in October 2021 is a great vehicle for promoting what we do here at the Centre.
Sales from the shop are doing well and are helping to fund the Centre’s operational costs.
The charity shop also offers a volunteering opportunity for some of our more able service users.
The Centre has held several very successful themed events for our service users during the past 12 months:
- Grease
- Harry Potter
- Mad Hatter’s Tea Party
- Queen's Jubilee
- Christmas Party
- Valentine’s Disco
**TAR 2022-2023**
March **2012**
4
## **Section E Financial review**
**Brief statement of the** The charity aims to maintain reserves to cover any shortfall in funding **charity’s policy on reserves** unexpected expenditure and aims to maintain reserve funds for three months of operating costs.
The charity has placed an amount of £27,000 into the restricted funds category, for the future installation of a lift.
The charity has also placed an amount of £10,000 into restricted funds category, for future salary commitments.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
There were no fundraising events this year.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Two trustees are now in receipt of payments from the Charity for services provided by way of a Contract for Services. These payments have been agreed by Trustees independent of the two trustees and any connected persons.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Zoe Theakston **Full name(s)** Rosemary Bailey **Position (eg Secretary, Chair,** Treasurer Trustee **etc) Date** 8th August 2023
**TAR 2022-2023**
March **2012**
5
**Jackie's Drop In Centre 1157193 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01-Apr-22 31-Mar-23
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations, legacies & grants 22,291 - - 22,291 14,035
Fundraising events - - -
Fees received 50,111 - - 50,111 23,541
Sales 48,937 - - 48,937 26,841
Deposit interest 2,439 - - 2,439 141
Other - - -
- - - - -
- - - - -
Sub total (Gross income for
123,778 - - 123,778 64,558
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 123,778 - - 123,778 64,558
A3 Payments
Cost of fundraising events 1,363 - - 1,363
Travel events 1,604 - - 1,604 889
Building costs / utilities 43,402 - - 43,402 13,814
Hire of equipment / removals 2,616 - - 2,616 1,832
Repairs / renewals / cleaning 1,768 - - 1,768 2,959
Office 23,266 - - 23,266 14,864
Accounts 2,658 - - 2,658 1,393
Licences, permits, waste & sundries 1,418 - - 1,418 1,311
Bank charges & other 997 - - 997 37
Sub total [ 79,092 ] - - 79,092 37,099
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 79,092 - - 79,092 37,099
Net of receipts/(payments) 44,686 - - 44,686 27,459
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 44,686 - - 44,686 27,459
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CCXX R1 accounts (SS)
10/10/2023
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**148,347**
**37,000**
**-**
**-**
**-**
**-**
**148,347**
**37,000**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Rosemary Bailey
Zoe Teheakston|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
09-Oct-23
09-Oct-23|
CCXX R2 accounts (SS)
10/10/2023
2