2022-05-31-accounts

Company Number: 08510835

Patchwork Project (Limited by Guarantee)

Financial Statements

For the year ended 31 May 2022

Charity Number: 1157186

Patchwork Project limited

Financial Statements

year ended 31 May 2022

Information	1
Trustees Report	2
Independent Examiner's Report	7
Statement of Financial Activities	8
Balance Sheet	9
Notes to the financial statements	10

Patchwork Project Limited

Financial Statements

year ended 31 May 2022

Trustees

The trustees who served during the year were

J Pattison (Chair) C Pattison C Hunter (Treasurer) M Shearer (Secretary) M P Marshall D Partington D Conroy C Dixon

Charity Number

1157186

Registered Address

83 Adelaide Terrace Benwell Newcastle Upon Tyne NE4 BBB

Independent Examiner

Matthew J Boyd Jones Boyd Chartered Accountants 16/17 Marshall Terrace Gilesgate Moor Durham

Bankers

Barclays Bank Plc

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Patchwork Project (Limited by Guarantee)

Trustees Annual Report

For the Year Ended 31 May 2022

Below we have a summary of the project work over the previous year. For further information contact the project via 0191 273 9700, [e-mail].

Other details and updates can be found on the Website: www.patchworkproject.org.uk and the project's Facebook page: www.facebook.com/PATCHWORK.PROJECT.Newcastle

Each funder that we are supported by is able to take huge pleasure from the knowledge that their support has been instrumental in effecting positive change in the lives of children and young people and so the wellbeing of the community. The whole that is Patchwork Project, is indeed other than sum of its funding parts. Patchwork is a creative project making and building neighbourhood change that will last. It will last as that change is in children and young people's lives, minds and attitudes. They will take their learning into other areas of life and neighbourhood.

We have not specifically mentioned any work funded as a distinct project, rather given themed headings for the work we do. Some grants are aimed at specific outcomes and though very important it would take up too much space to cover in a summary.

The impact of the death in August 2021 of our long-running Project Manager of 18years

The support of long term funders along with others gave Patchwork the ability to cope with the loss of Key staff. The Senior Youth Worker Andi Kewley stepped up in July 2021 during Michaels illness and took over the managing of the project initially and was appointed Project Manager following successful interview by the Trustees in October 2021. Aside from working at Patchwork for 15 years Andi has an MA in Community Development and Youth Work from Durham University, has a long-term commitment to the project and the area.

Supporting young people though the grieving process and providing mental health support to the community:

Following Michaels death, we opened the project up to the wider community, to enable people to come together as safely as possible bearing in mind Covid19 restrictions of the time. To sign books of condolences, share in grief and receive comfort from staff. Michael was a father figure to many of the staff team, as he was to many in the community. All have been devastated.

Young people organised a memorial event prior to the funeral with several hundred attending.

Michaels funeral was in Sunderland and over 300 people attended, many standing outside as there was still Covid restrictions in place. This included lots of adults who Michael had worked with over the years, especially from Patchwork. If the service had taken place in Newcastle and out of Covid we think there would have been at least double the attendees. Staff and young people from Patchwork spoke at the funeral and since then it has been, understandably a trial living with such a big loss.

Continuing our programme of activities:

Following Michaels death we felt we should continue to run a summer programme as normally as possible. This was to benefit the staff and volunteer team as well as children and young people. This included adventurous activities in the Lakes district, trips to the

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countryside, etc.

What has helped us all during this period has been our focus on the work with children and young people. Keeping active, accessing training and keeping staff morale as high as possible. The whole staff and trustee's team are very proud that we have been able to keep the doors open, keep working and achieving good outcomes.

We have continued throughout this period to work with 12 groups per week, holiday programmes have gone ahead, 121 work etc. Which you will read more on later in this report.

September, October, November 2021 provided an opportunity for staff and volunteers to do lifeguard training with Elswick Community Pool. Skills we really wanted staff to learn given how much swimming we do with groups, and also in recognition of drowning prevention week and the demographics of those most likely to drown (83% young men in outdoors environments) we wanted to put lifesaving skills into the community and also provide space and activity for the staff to co-support one another in their bereavement journey.

The training included Aaron Bell, Michael's son who has volunteered, worked and been in and around Patchwork for all the time Michael worked at Patchwork. It also included staff from the two other neighbourhood youth projects.

Christmas 2021:

Included annual ice-skating trips for the many groups of children and young people who attend Patchwork, we had over 200 attend visits to Newcastle Centre for life ice rink and Whitley Bay. These are activities that children and young people look forward to all year round.

Youth Inclusion Funding:

In March 2022 Patchwork successfully gained Government Youth Inclusion Fund that allowed us to make updates to our building and buy a second minibus. As we now have 4 drivers this means we have effectively doubled our ability to work with groups away from Benwell, especially useful for larger group activities, for holiday programmes and whilst doing residentials. It is also timely as the larger bus gets older, needs more repairs and we have a replacement in waiting.

The creation of a mural design in our second building Patchwork2 was an emotional undertaking, encapsulating the imagery of children and young people and the words and values that are encouraged in Patchwork. Many of which come from Michael. We wanted the space to be one of joy rather than mourning, and the community tells us we have succeeded.

The impacts of COVID19 Pandemic:

Continues to be seen in the mental health of children and young people, who we see struggling with increased anxiety at going new places, meeting new people and preferring smaller group sizes. We are adapting as best we can to these changes but it can mean accommodation of increasing numbers of groups with smaller numbers of participants a little more challenging, both in terms of timetabling in and with staffing.

Holiday Programs

Schools holidays are a special time in children's lives and we aim to provide some great memories with them. Each day of every school holiday we take groups of children and young

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people out and about on activities and visit. Following Michaels death this was the opportunity, though difficult to do activities such as climbing and gorge walking, provide most activities outdoor; pools, beaches, hills and lakes, picnics, sports and skating.

As it was the first summer out of lockdown, campsite and the normal spots we would go for camping were inundated. We knew it would make expeditions especially difficult and as this was Michaels area of expertise, we opted not to do Duke of Edinburgh Camping expeditions.

We continued to make use of Patchwork2 our centre that provides a wide range of activities, sports crafts cooking and more for children between 8-12, these sessions can and do facilitate up to 40 children at a time. Our activities were adapted according to the changing guidelines and continued in lock down as we were permitted to work with vulnerable groups numbering 10-15 participants.

Detached work:

Patchwork staff continue to deliver high quality relationship building activities on the streets, via what is called detached work. We catch up with young people we know, meet and get to know those we don't know, become familiar with issues and concerns of the community.

We pass on news about what's happening in the area and beyond, what we and other agency services have on offer. Group work planning for activities and projects happens without the need to attend a physical base at all.

Detached allows the project to be seen on the street by other community members and agencies providing old fashioned face to face accountability. This is a vital aspect of Patchwork and youth work.

Group work sessions:

Patchwork run evening group work sessions in a variety of formats; friendship groups, smaller Keyfund groups, interest led groups e.g. DofE, open access larger groups, mixed and single gender.

This saw groups for lads and lasses groups, sessions for young Roma people. The group work is a form of informal education that seeks to challenge young people to learn from group processes. These groups will change over time as group's age and are replaced by others that form from detached or some other natural friendship grouping. We have more groups than we are able to provide actual space for so often keep them moving with support via detached and social media to plan and do things with or without us.

Drop-in and 1-1 work and into employment work:

Each day Patchwork enables people turn up, unannounced for a multitude of reasons, including crisis support. Our usual support around employment and training and linking into specialist work opportunities. Many have come in to receive comfort in their distress at loosing Michael.

We have also trialled running women only focused sessions and found them very successful at providing support to older young women.

Working with younger ones:

Patchwork does provide open evening sessions for children between 8 and 14 years. Our aim is to provide space and a sense of security in which children can play and express themselves freely. Crafts and cooking, sport and foraging are just some of the things we do. Many of the

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children that attend these sessions become regular uses for the next 10 years or so. The sessions are run in or around Patchy2 several times per week and continued as regularly as possible

Volunteering:

We continue to encourage young people to volunteer throughout the project, particularly peer volunteers, and also foster an project value of 'being helpful' to others.

We are proud that many volunteers follow a path that sees them gain sessional hours, and move into full-time work at Patchwork. We are also proud that several young people who have followed this path from being a young person attending the project to gaining work at other neighbourhood projects across the city.

Partnership and funding

Patchwork attends many city-wide forums and group to share experiences and information and learn from others. We contribute to groups that are aimed at supporting families or individuals with heightened need.

We are also part of several local level partnerships. The Neighbourhood Based Youth Projects is one; a groups of seven from across the city. Having met for 10+ years they are a strong group meeting to discuss changes to the sector that have impact across the city as well as to offer practise-based support and collaborate.

Another partnership is a group that involves community groups in and around Benwell and Scotswood. These meet several times per year to ensure that we are all aware of the work of others and are able to contribute to each other's efforts.

Our future challenges

Grief:

It is an ongoing journey coping with and adapting to grief, supporting one-another and the young people as much as we can. We have had a group session with Cruse and encouraged staff to feel supported to access individual support.

Rising costs:

Keeping abreast of increasing costs i.e. utilities, fuel, staffing, activity costs including food. Including new staff and trustees and our new project youth panel in reviewing the work and focus of the organisation and any improvements we might need.

Retirement of key staff - ensuring knowledge is kept within the organisation/ recruitment etc.

Future Funding;

Is as ever the biggest of challenges, and we continue to maintain links with existing funders as well as build relationships with new funders. I would like to take this opportunity to thank funders for their support over the many years and hopefully into the future.

Recruitment:

We have successfully recruited for the Senior Youth Work position. We interviewed in March 2022 and Sarah Warren was able to start in May 2022. We understand this is quite a coup as many in the youth work sector have struggled to appoint. Sarah has been a youth worker for 27 years and is delighted to be back doing the neighbourhood work she loves.

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The future now is for her to settle in and then lead on all aspects of face-to-face work.

Growing community leaders and developing skilled people. We currently have 2 Youth Workers at Sunderland University and hope that in future they will enhance our work in and beyond the immediate area we are currently operate in. Our hope is to ensure that we have several community leaders of use as long as needed going forward. These will provide opportunity for those wishing to participate and engage in community and youth work.

Many thanks

John Pattison Chair of the Trustees Patchwork Project Date: 5 May 2023

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Patchwork Project Limited

Financial Statements

year ended 31 May 2022

Report to the trustees of Patchwork Project Limited On the accounts for the year ended 31May 2022 Charity Number: 1157186 Company Number: 8510835

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 May 2022.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011('the 2011Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(S)(b) of the 2011Act.

Independent examiner's statement

Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

the accounts do not accord with those records; or

the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Matthew J Boyd

Jones Boyd

Chartered Accountants 16/17 Marshall Terrace Gilesgate Moor Durham DH12HX

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Patchwork Project Limited

Statement of Financial Activities

year ended 31 May 2022

Note Incoming resources Donations and legacies 2 Charitable Activities 3 Investment Income 4 Other Income 5 Total incoming resources Expenditure Expenditure on Charitable Activities 25 Total resources expended Movement in total funds Transfers between funds Total funds brought forwards Total funds carried forward	Restricted Unrestricted Total Total Funds Funds Funds Funds 2022 2022 2022 2021 £ £ £ 317,265 44,214 361,479 228,183 1,362 1,362 2,143
	317,265 45,576 362,841 230,326
	237,452 30,835 268,287 225,472
	237,452 30,835 268,287 225,472
	79,813 14,741 94,554 4,854 148,401 77,660 226,061 221,207
	228,214 92,401 320,615 226,061

The statement of financial activities includes all gains and losses during the year.

All of the above amounts relate to continuing activities.

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Patchwork Project Limited

Balance Sheet

year ended 31 May 2022

Company number: 8510835

Note Fixed Assets Tangible fixed assets 6 Current assets Debtors and prepayments 7 Cash at bank and in hand Current liabilities Creditors: amounts falling due within 1 year 8 Net current assets Total net assets Funds of the charity Restricted funds Unrestricted funds		£ 82 358,819		2022 £ 22,648 297,967 320,615 228,214 92,401 320,615	£ 278,227		2021 £ 5,740 220,321
		358,901 60,934			278,227
					57,906
							226,061 148,401 77,660
							226,061

For the year ended 31 May 2022 the company was entitled to exemption from audit under s477 of thP. r.omn:=miP.s Ar.t ?OOn rP.l;:itinn to sm;:ill r.omn niP.s

Trustees responsibilities:

• The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and

• The trustees acknowledge their responsibilities for complying with the requirements of the Ac

• with respect to accounting records and the preparation of the accounts.

Signed on behalf of the Trustees:

C Hunter

• 5 May 2023

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Patchwork Project Limited

Notes to the Financial Statements

year ended 31 May 2022

1 Accounting policies

a) Basis of accounting

The financial statements have been prepared in accordance with all applicable accounting standards, as modified by the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial

SORP (FRS102) and the Charities Act 2011.

b) Depreciation

Depreciation is provided to write off the cost of tangible fixed assets as follows

Equipment and vehicles 2 Donations and legacies Note Ballinger Charitable Trust NCC Covid CAF Community Foundation Connected Voices NCC Furlough Garfield Western Foundation Greggs Foundation Key Misc (unreserved) NCC Youth Northumbria Police Rathbone Brothers Foundation (unreserved) Reece Foundation Rise NE Sir James Knott Trust Street Games Virgin Foundation DCMS YIF grant 3 Other Income VAT refunds

4 years straight line 2022 £ 18,000 18,000 1,500 1,500 5,364 5,364 36,137 36,137 2,650 2,650 8,000 8,000 30,755 30,755 20,000 20,000 18,940 18,940 747 747 3,459 3,459 19,610 19,610 1,000 1,000 10,000 10,000 2,600 2,600 4,149 4,149 15,000 15,000 50,738 50,738 36,200 36,200 76,630 76,630 317,265 44,214 361,479 Restricted Unrestricted Total £ £ £ 1,362 1,362 1,362 1,362

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Patchwork Project Limited

Notes to the Financial Statements

year ended 31 May 2022

4 Investment income Restricted Unrestricted £ £ Bank interest The childcare expenses include wages costs. 5 Expenditure on charitable activities Wages and Salaries Pensions Training Travel Equipment Utilities Comms Stationery Insurance Minibus expenses Activities Building Costs Training Cleaning Independent Examiner	Restricted Unrestricted £ £	Restricted Unrestricted £ £	Total £
			2022 £ 137,894 14,063 5,037 3,350 17,536 16,682 1,337 385 5,916 1,770 23,500 29,351 362 161 960
			268,287

There was an average of 10 paid members of staff.

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Patchwork Project Limited

Notes to the Financial Statements

year ended 31 May 2022

6	Tangible fixed assets
		Motor
		Vehicles
		£
	Cost
	Brought forwards	13,846
	Additions	26,614
	Disposals
	At 31 December 2018	40,460
	Depreciation
	Brought Forwards	8,106
	Charge for year	9,706
	Disposals
	At 31 December 2018	17,812
	Net book value
	At 31 December 2018	22,648
	At 31 December 2017	5,740

All tangible fixed assets are for use by the charity for direct charitable purposes

7Debtors and prepayments 2022 £ Trade Debtors Prepayments 82 82 8 Creditors and accruals 2022 £ Trade Creditors Taxation 2,368 Other creditor 57,606 Accruals and deferred income 960 60,934	2021 £
	2021 £ 57,606 300
	57,906

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Patchwork Project Limited

Notes to the Financial Statements

year ended 31 May 2022

9 Restricted Funds

Restricted Funds
	Balance				Balance
	B/fwd	Income	:xpenditure	Transfers	C/fwd
	£	£	£	£	£
Business Support	10,000				10,000
Greggs Foundation	10,575	18,940			29,515
Lottery NYP Covid grant	12,500				12,500
Lottery Grant	44,596		44,596
Community Foundation	13,592	36,137	29,102		20,627
Wellesley	656		656
Ballinger Charitable Trust	8,380	18,000			26,380
DofE	1,000				1,000
YHN CIF	2,508		2,508
Tynexe	5,000				5,000
NHS	14,605		5,530		9,075
NCC Youth		19,610			19,610
Garfield Western Foundation		20,000	20,000
Virgin Foundation		36,200	578		35,622
Northumbria Police		1,000	1,000
Reece Foundation		2,600	2,600
Sir James Knott Trust		15,000	15,000
Street Games		50,738	35,738		15,000
CAF		5,364			5,364
Connected Voices		2,650			2,650
Children in Need DCMS		76,630	56,669		19,961
Key		747	636		111
NCC		8,000			8,000
Rise NE	4,300	4,149	2,250		6,199
Newcastle Council	20,689	1,500	20,589		1,600
	148,401	317,265	237,452		228,214

10 Analysis of net assets between restricted and unrestricted funds

Tangible fixed assets Current Assets Creditors less than 1 year Tangible fixed assets Current Assets Creditors less than 1 year	UnrestrictedRestricted Total Funds £ Funds £ 2022 £ 2,687 19,961 22,648 150,648 208,253 358,901 (60,934) (60,934)	UnrestrictedRestricted Total Funds £ Funds £ 2022 £ 2,687 19,961 22,648 150,648 208,253 358,901 (60,934) (60,934)
	92,401 228,214 320,615
	UnrestrictedRestricted Total Funds £ Funds £ 2021 £ 5,740 5,740 129,826 148,401 278,227 (57,906) (57,906)
		77,660 148,401 226,061

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