Minutes of the Llanwrtyd and District Heritage & Arts Centre
6pm, Monday 22[nd] of September 2025
Present: Anthony Smith (Chair), Susan Price, Pat Jones, Lynne Brookes (Centre Manager), Catherine Ketteringham (Treasurer), Eifion Lloyd (Minute Secretary), Georgie Perrett, Sarah Jones, Lynn Ball, Peri Emirali, Lil Dempsey, Kath McCann Hywel Davies, Thea Pyne, Heidi Watts & Anwen Price.
1. Apologies for absence
Gareth Davies & Harley Arnold.
2. Approval of the Minutes of the last AGM held on 2[nd] November 2024 They were read confirmed and signed as a correct record and there were no matters arising.
3. Chairman’s Report
Anthony summarised his report, which is included in the AGM information pack. He commented it was another successful year, with approximately two thousand individual visits across the displays, gallery, events and talks.
The presentation concluded with a heartfelt thanks to the Centre’s many enthusiastic, hardworking and dedicated volunteers and trustees for their efforts throughout the year. Without this collective engagement, it was concluded, the Centre could not be the valuable arts, culture and heritage asset that it has become for Llanwrtyd, its many visitors, and to the wider community of mid-Wales.
4. Treasurers report
Catherine Ketteringham gave a full and comprehensive report. She noted that that the current account balance at the year-end was £6,989.76, with the balance of the Trevor Sutton Endowment fund £54,833. Income remained broadly in line with expectations with art sales, cake stalls at events and retail sales. The centre also continues to benefit from rental income from the chapel house property, which recently we welcomed new tenants. Catherine was thanked from the chair for all her hard work.
5. Election and resignation of trustees
In line with the constitution of the Charity, two trustees required to resign and stand for reelection. Anthony stated that he felt that as the Chair, he should offer his resignation at each AGM, with the second resignation taken on a rotational basis by the remaining trustees. Anthony Smith and Sarah Jones therefore duly resigned and were re-elected as proposed by Pat Jones seconded by Lynn Ball. Anthony Smith will therefore continue as Chair for the year ahead. The current trustees are therefore: Anthony Smith (Chair), Catherine Kettringham (Treaurer), Pat Jones, Sarah Jones, Susan Price, Georgie Perret, Roger Davies, Eifion Lloyd, Lynn Ball & Gareth Davies.
6. Any other business
A question was raised from the floor as to how the centre promotes it’s activities and events. The Chair clarified that the Centre uses advertising in the Grapevine as this reaches every household in the Llanwrtyd area while also supporting another community organisation. We also use the Llandovery Post and distribute all news and advertising via our website and social media channels such as local FaceBook pages.
The questioner suggested there should be a council-led notice board on the square and the railway station to promote the centre as well as other groups within the community. The trustees stated that they would support such a move with the Centre’s marketing in addition to our established channels, should the council decide upon such an initiative.
There was no further business and the meeting concluded at 6.30pm.
REGISTERED CHARITY NUMBER: 1157181 LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE CONTENTS YEAR ENDED 31 MARCH 2025 Page Report of the trustees Legal and administrative detai15 Independent examiners, report to the trustees Receipts and payments account ststement of assets and liabilities Notes to the recelpts and payments
LLANWRTYD & DISTRICT HEIUTAGE AND ARTS CENTRE REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2025 Llanwrtyd & District Heritage and Arts Centre exists to record and promote the hisiory, culture and heritage of this area of mid-W8les. Jt is housed in a sensitively renovated Congregational Chapel near the centre of Llanwrtyd. Ob ectives and Activities l) The preservation. iinprovemcnt and maintenance for the public benefjt of the fonner congregational chapel and gclynos graveyard in Ilanwrtyd wells, a landmark building and graveyard of historical, religious, cultural and social significance, as a heJitagc and arts centre in a way that celcbratcs the welsh culture. 2) The advancement of education for the public bencfit but not exclusively by the provision and management of a heritage and arts centrc ihat will facilitate learning in th¢ hislory. geography, culture, arts, and ¢nvironment of life in Ilanwtyd wells and surrounding areas. When planning our activities, the trustees are mindful of the Charity Commission's guidance on public benefit. Chairman's Re The year since the 2024 AGM h8s scen the Llanwrtyd and District Heritage & Arts Centre pursuing its guiding charitable objectives of providing a focus and catalyst for the nurture, preservation and celebration of the Welsh culture, social history, arts and the environment of Llanwrtyd and its surrounding areas. The Centre continues to attract visitors from both within the local cominunity as well as welcoming the many iourists that visit the town, with a total of around two thousand individual visits in the year to date. Despite the ravages of 'nained' stomi Darragh which result¢d in many local events on the first weekend of December being cancelled, our Christmas drop-in was extremely successful. With high winds, Iravel disrnplion and power oulages on the Saturday, the decision was taken on the morning of the event to postpone for a day. Our volunteers rallied round io ensure that the postponed drop-in was open lo visilors for longer hours on thc Sunday, providing somewhere for locals to gather and shelter before the carols on the square event. The atmosphere was so positive and welcoming that we have decided to follow thc model of extended opening this year- ajbeit, hopefully with less tempestuous weather! The gallery continues to attract significant numbers of visits to the Centre with its ¢ura¥ed rolling progrdrnme of cxhibitions by individual artists and groups. In the year ahead we hope to reinstate the art competition that has proven to be so successful in previous years. Three musical events were prescntcd in the year, acmss a range of different genres. In April, we hosted the comic pocket opera of Carnienco, a mix of Spanish-inspired rnusic, drama and comedy based loosely around tlie Bizet opera. This was followcd by performances respectively by Welsh singer- songwriter Kizzy Crawford in July and in October the contemporary Jazz haTP, violin and double bass of the Bcn Creighton Griffilhs trio.
LLAIYWRTYD & DISTRICT HERITAGE AND ARTS CENTRE REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2025 Reflecting upon one of the events of greatest cultural signifkcance to the rural Welsh-speaking communities of ihe area, the Centre played host in September to a one-day exhibition and ihealrica perforniance n]arking the 85 anniversary of Ihc Epynt clcarances of1940. In addition to a static display covering ihe history, environment and current uses of the Epynl, two pcrforn]ances were presented of Ihe onc-man play 'lowerth', relating th¢ story of a farn]er and his family evicted from their horne when their land was requisitioned for thc military training area. Th¢ first perforn]ance was present in the Welsh language with a follow-up in English, logether attracting one of the largest audiences we have cver seen in the Heritage Centre. We are most grateful to Goodwins plc, tbe owncr of Llwynderw Hall, for the very generous sponsorship of our talks programme over the next two seasons. This has enablcd us to reinvigorate our wintcr programme. Already, we have commenccd a schedule some very interesting presentations on a range of topical ihemes, including Dark Skies, Ihe history of the Drovers, and the Suffragette movement, each month from September to March. In this way, Ihc Centre is able to further its educational and cultural objectives, even throughout the winter months when ihe general displays and gallery are oiherwise closed to visitors. Finally, as ever, I could not conclude a review of a year in the life and work of the Llanwrtyd and District Heritagc & Arts Centre without thanking our hardworking, enthusiastic and dedicated team of volunteers and trustees, who commil thcir time and innovative ideas to its successful and smooth running. Without this collective community effort, the Centre could not be the valuable arts, culture and heritage asset that it has become for Llanwrtyd, its many visitors, and to the wider community of mid-wales. Aehievements and rformance During the period of this report, the Centre conlinued to attract significant attendance numbers from both the local community as well as the many tourists visititig Llanwrtyd. In addition to the long-term intery)retive displays in the main hall on the history, heritage and culture of Llanwrtyd and its sum)unding arcas, our curated rolling programme of exhibitions in the gallery area as well as ihc musical events and talks, provide impetus for rnany repeat visits. Jncome remains on broadly in line with expectations. with art sales and merchandising in the Centre's retail area. aiid tlie sale of cakes and refreshTnents through stalls at the town's many events. The C¢Titre also benefits from the rental income from th¢ fornier chapel house property. which provid¢s considerable long-terni financial stability. With the benefit of grant fundÈng received in 2024, the Centre has seen the instsllation of a modern, more sustainable healing system based on air source heat pumps powered in part from a large array of rooftop mounted solar panels and batteries. This has enabled the Centre to completely eliminate its direct use of fossil fvels while increasing the utility of the building during tlie colder months of the year. The Centre has also enjoyed partial grant funding for the replacement of the main doors, crealing a very much more welcoming- and weathery)roof- entrance to the building.
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2025 Structure overnance and mvdna ement The method of appointment of Llanwrtyd & Distrith Heritage and Arts Centre trustees is set oul in the Conslitution of Charitable Incorporaled Organisation. The Board of Trustccs must be made up of a least rive trustees. If the Dumber falls below this minimum, the rcmaining trustee or trustees may act only to call a meeting of the charity trustees or appoints a new trustee. The maximum number of charity trustee is tcn. The charity truslees may not appoint any charity truste£ if as a a result the number of charity tTUStees would cxceed the maximum. The charity trustees shall manage the affaiTS ofthe CIO and may for that pUoSe exercise all the powers of the CIO Statement of trustees, res onsibililies The trustees are responsible for preparing ihe Trustees, Annual Report and the financial statements in accordance with appjicable law 2nd United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing tl)ese financial statemenls, the trustees are required to: select suitable accounting polici¢s and then apply them consistentlyg observe the methods and principles in the Charities SORP 2019 (FRS 102). make judgements and estimates that are reasonable and prudent. statc whether applicable accounting standards have becn followed, subject to any material departures disclosed and explained in the financial statcmcnts. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensurc that the fjnancial statements comply with the Charities Act 2011, thc Charities (Accounts and R¢ports) Regulations 2008 and the provisions of the trust deed. They are also rcsFK)nsible for safeguarding the assets of the chlty and hence for taking reasonable stq)s for the prevention and dctection of fraud and other I¢gUI1tIcs. This rewrt was danda roved by the trustees and signed on their behalf by Antho Date .f.zi/./zg
LLANWRTYD & DISTRICT HEIUTAGE AND ARTS CENTRE LEGAL AND ADMINISTRATIVE DETAILS YEAR ENDED 31 MARCH 2025 Trnstees Roger Davies Susan Price Catherine Kelteringham Georgie Perrett Patricia Ann Jones Anthony Smith Sarah Ellan Jones Lynn Ball Tom Eifion Lloyd Gareth Wynn Davies (appointed 22 September 2025) R¢gisterd office Ffos Road Llanwrtyd Wells Powys LD5 4RG Independent examiner.. J M Roderick Bsc ACA WJ James & Co Bishop House 10 Wheat Street Brecon LD3 7DG Bankers Barclays Bank Crown Buildings I l Broad Street Builth Wells Powys Solicitors H V Vaughan & Co Manchester House 50 High Street Builth Wells Powys LD2 3AD
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE INDEPENDENT EXAMINERS, REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2025 I rq)ort to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2025 which are set out on pages 6 to 8. Responsibilities and basis of report As ihe charity's trustees you are i"esponsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report iTTr respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by ihc Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my exajnination, I confinn that no material matters have come to my attention in connection with the examination giving mc cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of thc Act. or 2. the accounts do not accord with those records I have no concerns and have conie across no other inatters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. (JHeoth¢ J M Roderick Bsc ACA WJ James & Co. Chartered Accountant Bishop House l O Wheat Slr¢et Brecoll Powys LD3 7D(i Date
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 MARCH 2025 Year ended 31.03.2025 Total Year ended 3J.03.2024 Total UnreslrA¢ted Restricted Fund$ Funds Notes RECEIPTS Grants Donations Gift Aid Fundraising income Rent Sales and commissions Other income Investment income 39,500 39.500 2,487 1,607 3,278 6,040 5,641 4,139 2,588 2,487 1,607 3,278 6,040 5,641 4,139 2.588 3,099 1,423 5,395 5,4110 8,097 4.307 2,244 25,781 39,500 65,281 29.965 PAYMENTS Grant expenditure Wages Trdining Artists payments Relail purchases Insurance Prlnting, postage and stationery Advertising and inarketing General Expenses Telephone and IT costs Light & Heal Rq)airs and maintenance Accountancy Professional fees Cl¢aning Exhibition Displays Fundraising costs Miscellan¢oas expeuses 36,650 36,650 7,673 7,673 6,240 20 6,820 2,776 1.608 335 422 346 716 3,279 9,113 252 232 301 133 1,860 4,325 1,597 1,901 874 306 873 1,272 1,807 1,696 258 4,325 1,597 1,901 874 306 873 1,272 1,807 6,046 258 4,350 428 428 899 899 23,913 41,000 64,913 34,453 Net of receipts1(paymeDt6) 1,867 (1,500) 367 (4.488) Transfers (1,500) J,500 Cvdsh funds as at 31 Mareh 2024 56,186 496 56,682 61.170 Cash funds as at 31 March 2025 56,553 496 57,049 56,682
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE STATLMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2025 Unrestrlcted Restricted Funds Funds Year ended 31.03.2025 Y&qr ended 31.032024 INVESTMEI¥4TS CCLA Good Investment 54,833 54,833 52,244 CASH FUNDS Cash at bank Petty C&sh 1,714 496 2210 4,432 Totsl Cash Fund 56,553 496 57,049 56.682 Assets retafined for the eharity's oivn use Property Furniture, Equipment & Displays 374,911 96,528 374,911 96,528 LIABILITIES Independent examiners fee Light and heat 2W 711 911 200 200 Signed by the on b¢half of the board of trustees Anthony Smith - Chair "Co 2.¥..1I; I zs" Date
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 I. TRLTSTEES No Trustees receievd any rernmuneration (2024: £Nil) or remibursment of expenses {2024., £Nil) during the year ended 31 March 2025. 2. UNRESTRICTED RESERVES Within unresiricted reserves £54,833 has been designated as The Trevor Sutton Endowment,. While no specific or covenants were placed on this gift, the trustees decided that it would be most appropriate for this queSt to be treated as a designated reserve. The tnJste&s will aim lo use the incomce / growth from this lo support projects that meet the charitgs objectives but that otherwise lie outside the scope of its day-to-date operations. £6,000 was trasnfeed from designated to unrestricted reserves in the first quarter of the year to cover the additional expenditure incwred for the doors. As per the policy for desingated funds thie money held in the Trevor Sullon Endowement fund will be used for expenditure which lies outside the nonnal day to day expenditure of the Charity. Unrestricted reserves are split as follows: . Unrestricted Designated reserves reserves Total Balance brought forward at l April 2024 Transfer during ihe year Balance carried forward at 31 March 2025 1,720 6,000 7,720 54,833 6,000 48,833 56,553 56,553 3. GRANTS Year ended 31.03.2025 Total Year ended 31.03.2024 Total PAVO Grani 39.500 39,500 The PAVO Grant money received in the year is restri¢ted fulld income and was received specifically for the rq)la¥&nent of the heating System {replac¢ment of the gas boiler v/ith solar pallels and air heal iOUTGing) 4. TRANSFERS The transfer from unreslrict¢d to restricted funds has bKn made lo clear the deficit on th¢ PAVO grant work ¢xpcnditure that has been undertaken during the yeaT.
REGISTERED CHARITY NUMBER: 1157181 LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE CONTENTS YEAR ENDED 31 MARCH 2025 Page Report of the trustees Legal and administrative detai15 Independent examiners, report to the trustees Receipts and payments account ststement of assets and liabilities Notes to the recelpts and payments
LLANWRTYD & DISTRICT HEIUTAGE AND ARTS CENTRE REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2025 Llanwrtyd & District Heritage and Arts Centre exists to record and promote the hisiory, culture and heritage of this area of mid-W8les. Jt is housed in a sensitively renovated Congregational Chapel near the centre of Llanwrtyd. Ob ectives and Activities l) The preservation. iinprovemcnt and maintenance for the public benefjt of the fonner congregational chapel and gclynos graveyard in Ilanwrtyd wells, a landmark building and graveyard of historical, religious, cultural and social significance, as a heJitagc and arts centre in a way that celcbratcs the welsh culture. 2) The advancement of education for the public bencfit but not exclusively by the provision and management of a heritage and arts centrc ihat will facilitate learning in th¢ hislory. geography, culture, arts, and ¢nvironment of life in Ilanwtyd wells and surrounding areas. When planning our activities, the trustees are mindful of the Charity Commission's guidance on public benefit. Chairman's Re The year since the 2024 AGM h8s scen the Llanwrtyd and District Heritage & Arts Centre pursuing its guiding charitable objectives of providing a focus and catalyst for the nurture, preservation and celebration of the Welsh culture, social history, arts and the environment of Llanwrtyd and its surrounding areas. The Centre continues to attract visitors from both within the local cominunity as well as welcoming the many iourists that visit the town, with a total of around two thousand individual visits in the year to date. Despite the ravages of 'nained' stomi Darragh which result¢d in many local events on the first weekend of December being cancelled, our Christmas drop-in was extremely successful. With high winds, Iravel disrnplion and power oulages on the Saturday, the decision was taken on the morning of the event to postpone for a day. Our volunteers rallied round io ensure that the postponed drop-in was open lo visilors for longer hours on thc Sunday, providing somewhere for locals to gather and shelter before the carols on the square event. The atmosphere was so positive and welcoming that we have decided to follow thc model of extended opening this year- ajbeit, hopefully with less tempestuous weather! The gallery continues to attract significant numbers of visits to the Centre with its ¢ura¥ed rolling progrdrnme of cxhibitions by individual artists and groups. In the year ahead we hope to reinstate the art competition that has proven to be so successful in previous years. Three musical events were prescntcd in the year, acmss a range of different genres. In April, we hosted the comic pocket opera of Carnienco, a mix of Spanish-inspired rnusic, drama and comedy based loosely around tlie Bizet opera. This was followcd by performances respectively by Welsh singer- songwriter Kizzy Crawford in July and in October the contemporary Jazz haTP, violin and double bass of the Bcn Creighton Griffilhs trio.
LLAIYWRTYD & DISTRICT HERITAGE AND ARTS CENTRE REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2025 Reflecting upon one of the events of greatest cultural signifkcance to the rural Welsh-speaking communities of ihe area, the Centre played host in September to a one-day exhibition and ihealrica perforniance n]arking the 85 anniversary of Ihc Epynt clcarances of1940. In addition to a static display covering ihe history, environment and current uses of the Epynl, two pcrforn]ances were presented of Ihe onc-man play 'lowerth', relating th¢ story of a farn]er and his family evicted from their horne when their land was requisitioned for thc military training area. Th¢ first perforn]ance was present in the Welsh language with a follow-up in English, logether attracting one of the largest audiences we have cver seen in the Heritage Centre. We are most grateful to Goodwins plc, tbe owncr of Llwynderw Hall, for the very generous sponsorship of our talks programme over the next two seasons. This has enablcd us to reinvigorate our wintcr programme. Already, we have commenccd a schedule some very interesting presentations on a range of topical ihemes, including Dark Skies, Ihe history of the Drovers, and the Suffragette movement, each month from September to March. In this way, Ihc Centre is able to further its educational and cultural objectives, even throughout the winter months when ihe general displays and gallery are oiherwise closed to visitors. Finally, as ever, I could not conclude a review of a year in the life and work of the Llanwrtyd and District Heritagc & Arts Centre without thanking our hardworking, enthusiastic and dedicated team of volunteers and trustees, who commil thcir time and innovative ideas to its successful and smooth running. Without this collective community effort, the Centre could not be the valuable arts, culture and heritage asset that it has become for Llanwrtyd, its many visitors, and to the wider community of mid-wales. Aehievements and rformance During the period of this report, the Centre conlinued to attract significant attendance numbers from both the local community as well as the many tourists visititig Llanwrtyd. In addition to the long-term intery)retive displays in the main hall on the history, heritage and culture of Llanwrtyd and its sum)unding arcas, our curated rolling programme of exhibitions in the gallery area as well as ihc musical events and talks, provide impetus for rnany repeat visits. Jncome remains on broadly in line with expectations. with art sales and merchandising in the Centre's retail area. aiid tlie sale of cakes and refreshTnents through stalls at the town's many events. The C¢Titre also benefits from the rental income from th¢ fornier chapel house property. which provid¢s considerable long-terni financial stability. With the benefit of grant fundÈng received in 2024, the Centre has seen the instsllation of a modern, more sustainable healing system based on air source heat pumps powered in part from a large array of rooftop mounted solar panels and batteries. This has enabled the Centre to completely eliminate its direct use of fossil fvels while increasing the utility of the building during tlie colder months of the year. The Centre has also enjoyed partial grant funding for the replacement of the main doors, crealing a very much more welcoming- and weathery)roof- entrance to the building.
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2025 Structure overnance and mvdna ement The method of appointment of Llanwrtyd & Distrith Heritage and Arts Centre trustees is set oul in the Conslitution of Charitable Incorporaled Organisation. The Board of Trustccs must be made up of a least rive trustees. If the Dumber falls below this minimum, the rcmaining trustee or trustees may act only to call a meeting of the charity trustees or appoints a new trustee. The maximum number of charity trustee is tcn. The charity truslees may not appoint any charity truste£ if as a a result the number of charity tTUStees would cxceed the maximum. The charity trustees shall manage the affaiTS ofthe CIO and may for that pUoSe exercise all the powers of the CIO Statement of trustees, res onsibililies The trustees are responsible for preparing ihe Trustees, Annual Report and the financial statements in accordance with appjicable law 2nd United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing tl)ese financial statemenls, the trustees are required to: select suitable accounting polici¢s and then apply them consistentlyg observe the methods and principles in the Charities SORP 2019 (FRS 102). make judgements and estimates that are reasonable and prudent. statc whether applicable accounting standards have becn followed, subject to any material departures disclosed and explained in the financial statcmcnts. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensurc that the fjnancial statements comply with the Charities Act 2011, thc Charities (Accounts and R¢ports) Regulations 2008 and the provisions of the trust deed. They are also rcsFK)nsible for safeguarding the assets of the chlty and hence for taking reasonable stq)s for the prevention and dctection of fraud and other I¢gUI1tIcs. This rewrt was danda roved by the trustees and signed on their behalf by Antho Date .f.zi/./zg
LLANWRTYD & DISTRICT HEIUTAGE AND ARTS CENTRE LEGAL AND ADMINISTRATIVE DETAILS YEAR ENDED 31 MARCH 2025 Trnstees Roger Davies Susan Price Catherine Kelteringham Georgie Perrett Patricia Ann Jones Anthony Smith Sarah Ellan Jones Lynn Ball Tom Eifion Lloyd Gareth Wynn Davies (appointed 22 September 2025) R¢gisterd office Ffos Road Llanwrtyd Wells Powys LD5 4RG Independent examiner.. J M Roderick Bsc ACA WJ James & Co Bishop House 10 Wheat Street Brecon LD3 7DG Bankers Barclays Bank Crown Buildings I l Broad Street Builth Wells Powys Solicitors H V Vaughan & Co Manchester House 50 High Street Builth Wells Powys LD2 3AD
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE INDEPENDENT EXAMINERS, REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2025 I rq)ort to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2025 which are set out on pages 6 to 8. Responsibilities and basis of report As ihe charity's trustees you are i"esponsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report iTTr respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by ihc Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my exajnination, I confinn that no material matters have come to my attention in connection with the examination giving mc cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of thc Act. or 2. the accounts do not accord with those records I have no concerns and have conie across no other inatters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. (JHeoth¢ J M Roderick Bsc ACA WJ James & Co. Chartered Accountant Bishop House l O Wheat Slr¢et Brecoll Powys LD3 7D(i Date
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 MARCH 2025 Year ended 31.03.2025 Total Year ended 3J.03.2024 Total UnreslrA¢ted Restricted Fund$ Funds Notes RECEIPTS Grants Donations Gift Aid Fundraising income Rent Sales and commissions Other income Investment income 39,500 39.500 2,487 1,607 3,278 6,040 5,641 4,139 2,588 2,487 1,607 3,278 6,040 5,641 4,139 2.588 3,099 1,423 5,395 5,4110 8,097 4.307 2,244 25,781 39,500 65,281 29.965 PAYMENTS Grant expenditure Wages Trdining Artists payments Relail purchases Insurance Prlnting, postage and stationery Advertising and inarketing General Expenses Telephone and IT costs Light & Heal Rq)airs and maintenance Accountancy Professional fees Cl¢aning Exhibition Displays Fundraising costs Miscellan¢oas expeuses 36,650 36,650 7,673 7,673 6,240 20 6,820 2,776 1.608 335 422 346 716 3,279 9,113 252 232 301 133 1,860 4,325 1,597 1,901 874 306 873 1,272 1,807 1,696 258 4,325 1,597 1,901 874 306 873 1,272 1,807 6,046 258 4,350 428 428 899 899 23,913 41,000 64,913 34,453 Net of receipts1(paymeDt6) 1,867 (1,500) 367 (4.488) Transfers (1,500) J,500 Cvdsh funds as at 31 Mareh 2024 56,186 496 56,682 61.170 Cash funds as at 31 March 2025 56,553 496 57,049 56,682
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE STATLMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2025 Unrestrlcted Restricted Funds Funds Year ended 31.03.2025 Y&qr ended 31.032024 INVESTMEI¥4TS CCLA Good Investment 54,833 54,833 52,244 CASH FUNDS Cash at bank Petty C&sh 1,714 496 2210 4,432 Totsl Cash Fund 56,553 496 57,049 56.682 Assets retafined for the eharity's oivn use Property Furniture, Equipment & Displays 374,911 96,528 374,911 96,528 LIABILITIES Independent examiners fee Light and heat 2W 711 911 200 200 Signed by the on b¢half of the board of trustees Anthony Smith - Chair "Co 2.¥..1I; I zs" Date
LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 I. TRLTSTEES No Trustees receievd any rernmuneration (2024: £Nil) or remibursment of expenses {2024., £Nil) during the year ended 31 March 2025. 2. UNRESTRICTED RESERVES Within unresiricted reserves £54,833 has been designated as The Trevor Sutton Endowment,. While no specific or covenants were placed on this gift, the trustees decided that it would be most appropriate for this queSt to be treated as a designated reserve. The tnJste&s will aim lo use the incomce / growth from this lo support projects that meet the charitgs objectives but that otherwise lie outside the scope of its day-to-date operations. £6,000 was trasnfeed from designated to unrestricted reserves in the first quarter of the year to cover the additional expenditure incwred for the doors. As per the policy for desingated funds thie money held in the Trevor Sullon Endowement fund will be used for expenditure which lies outside the nonnal day to day expenditure of the Charity. Unrestricted reserves are split as follows: . Unrestricted Designated reserves reserves Total Balance brought forward at l April 2024 Transfer during ihe year Balance carried forward at 31 March 2025 1,720 6,000 7,720 54,833 6,000 48,833 56,553 56,553 3. GRANTS Year ended 31.03.2025 Total Year ended 31.03.2024 Total PAVO Grani 39.500 39,500 The PAVO Grant money received in the year is restri¢ted fulld income and was received specifically for the rq)la¥&nent of the heating System {replac¢ment of the gas boiler v/ith solar pallels and air heal iOUTGing) 4. TRANSFERS The transfer from unreslrict¢d to restricted funds has bKn made lo clear the deficit on th¢ PAVO grant work ¢xpcnditure that has been undertaken during the yeaT.