## **Chairman’s report to AGM of Llanwrtyd and District Heritage and Arts Centre 2022** It has been a pleasure to see the Centre back up and running, with activities returning to pre-pandemic levels, including Three evening concerts, hosting a wide variety of very talented musicians and singers. Group visits, including one by the children of Ysgol Dolafon Coffee mornings Volunteer outings and a social dinner Regular talks and presentations of local interest The art galleries have again attracted high quality and varied exhibitors, with increased art sales this season. We have hosted art, photography, ceramics, wickerwork, textiles and glass ware. Our retail area continues to hold an interesting selection of local produce and gifts, and sales have been strong this year. Both art and retail sales have been boosted by the introduction of an electronic card reader, making purchases easier for many visitors to the Centre. Our new Heritage Trail was launched in April, and has proved very popular. We produced a brochure providing both a town and country walking route, with supporting information about landmarks of local historic interest which are marked by a plaque. We are particularly pleased that we have encouraged children to participate by producing a ‘Find the Frog’ route, encompassing the same locations but encouraging them to learn about the history of the town by completing the questions and puzzles in the Children’s brochure and returning to the Centre to claim a gift. So far 301 adult brochures – including 49 in Welsh and 190 Children’s of which 27 were in Welsh have been picked up by our visitors. Visitor numbers have not increased in line with pre-pandemic growth, but we must not concern ourselves too much. A combination of Covid nervousness at the start of the year, and increases in the cost of living have affected the number of visitors to the area in general. I am confident that visitor numbers will grow again in future years. Our marketing remains strong, with the Centre featuring regularly in the local press, and front page coverage on two occasions in the Llandovery Post Magazine. We have several new volunteers this season, and we are pleased to see so many of our existing volunteers returning to support the centre. One of our volunteers – Annabelle Thomas, celebrated her 100[th] birthday this year. We have had a large influx of newcomers to the town over the last couple of years, and volunteering at the Centre is an ideal opportunity to meet people and learn more about the area. Since the start of 2022, I have temporarily stepped back from my duties as Chairman. I had not missed a committee meeting since the Centre’s conception in 2009, and I needed to take a sabbatical whilst concentrating on my family’s new business venture, as well as other family commitments. I would like to thank my fellow trustees for ‘picking up the baton’ and continuing to steer the committee in my absence and I hope to resume my duties as Chairman in the new year. I would like to close this report thanking our volunteers and trustees for their efforts over the past year and look forward to another successful season at the Centre. Tony Thorpe ## **Llanwrtyd and District Heritage and Arts Centre: Minutes of AGM November 2[nd] 2022 7pm** Present: Sarah Jones, Peri Emirali, Janet Croucher, Wendy Chamberlain, David Marshall, Pat Jones, Anthony Smith, Susan Price, Lynne Brookes, Eifion, Lloyd, Rob Thomas, Hywel Davies, Catherine Ketteringham, Tony Thorpe, Georgie Perrett. 1. Apologies for absence: Sarah Barr, Iwan Price, Elin Mabbutt, Anwen Price. 2. Minutes of last AGM: The minutes of the last AGM held on 27[th] October 2021 were signed as a true record. 3. Chairman’s Report: Tony welcomed everyone to the meeting and read from his report. See attached Chairman’s report. 4. Treasurer’s Report: See attached report. Catherine read from her report, explaining that she took over as Treasurer over the second quarter. She gave thanks to Barbara for setting everything up with the new bank and leaving the accounts in very good order. Catherine stated that we are in a good financial position. The card reader has had a very positive effect on sales and donations. The accounts were accepted. 5. Election of Trustees: - In line with the constitution LDHAC three trustees, Georgie Perrett, Sarah Jones and Roger Davies were required to resign but stand for re-election. The election followed where the three were re-elected, proposed by Pat Jones and seconded by Rob Thomas. Anthony Smith was proposed and welcomed as a new trustee. Eifion Lloyd was welcomed as a co-opted member. - Current trustees: Tony Thorpe (Chair) Catherine Ketteringham (Treasurer), Pat Jones, Sarah Jones, Rob Thomas, Susan Price, David Marshall, Georgie Perrett, Anthony Smith, Roger Davies. The meeting ended at 7.10 REGISTER CHARITY NUMBEIL- 1157181 LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR EIYDED 31 MARCH 2022 LLANWRTYD & DISTRICT HERITAGE AIYD ARTS CEIYTRE CONTENrs YEAR ENDED 31 MARCH 2022 P2ge Report of the trustees l&gal and *dminlstrative details lttdependent examiners. report to the trustees Receipts and payments *ctoullt ststement tsf xgsets and Ilal)ilities Notes to the receipls ajd payments LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTR REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2022 Llanmtyd & Distrirt Herilage 8nd Arts Centre exists to record and promole the bisw. culture aEMI heritage of this area of nii(kWales. It is in a Se￿91tiVelY T¢wvated Congregational Chatd Dear the centr¢ of Llanwtyd. Ob'ectives and Aetivities l) The preservatio￿ improvement and malate￿nCe foT the public benefit of the fO￿leT congregational cbap¢l and gelJTros grnveyard in lknwtyd wells. a landmaTk budding aDd graveyard of historical. religiou5. cultural and yKial significan(%. as a heritage and arts centre in a Wdy that celebrates the welsh 2) The advaDcement of edllcalion for the public iKnefit but Dot exCI￿1Ve1Y by the provision and management of a berit8ge and arts centre that will facilitrte learning in the bistory. geography. culture, arts, and environment of life in Ilanwtyd w¢Us and surrounding areas. When planning our activities. the trustees are mindfvl of the Clmrtty Commission's guidatLce on pthlic bcnefiL Achlevements and Perfornianet The Heritagc and Arts Cet)tre re-opened in May 2021, we welcomed 1400 visitOTS during our r￿st season since tb¢ social restriLtions were eased. We have hosted conccrts by Danielle Nichols in Sept¢mber and Ollie Wcst tn Mawb. as well &8 our Christmas mince pies and thery open day- which was very successful, raksing £793 through retatl sales, raffle ti¢kets and stalls and we have hosted two suLc¢ssful coffee rnornillgs. Our monthty talksAectures also r¢¢ommenced and the art galleries bave been fully booked thmughout the 2021 se8SO We have seen a 5ignificaDt numb￿ of new residents settlitig in tovrfm, and we hav¢ scverdl new volwiteers. It h&8 bcen difficult for newcomers to eDgage socially during the lock-downs. and volunteering at thc Cenlre offers an opportiinity tv meet fdlow volunters and local residellts who come illto Ihe C¢ntre. as well as tourists who are visiting the area. We rcmain financially stable, and I would like to thank Barbara Webber for perlormtng the treasurer rol¢ so efficiently aTLd accurnt¢ly. During hertime as treasurer, 5h¢ has opened a new. moreuser-friendly bank account, alld introduced the electronic card reader - resuliing in a substantial increase in art al rctail sales. and she I￿S generally brought us up to dat¢ withmodern baDking procedures. Whilst we remain on sound fmanciaj footings, w¢ have had reminiJcr3 this yeaT unexpecte(I maintenance i&8ucs Lan aKi8e at any time. We have had r(K>f tiles l(K)2+¢ned by th¢ win4 a major water leak ill the side garden and compl¢t¢ re-pointing of the gablc•cnd wa]1 rcquireAI in addition to nornMI ongoing upk¢cp of the building. There arc winduws needing attention in the near futur¢. and as our building is located very in the path ol weather coming from thc 50uth-w¢s¢ n￿intCDanct iswes will always b¢ ongoing. In.8umrnary. we have em¢r8ed fromthe social resiTiCtions in a fu￿ncIal Position, with flourishin8 att gall¢ri¢s and a team of willing and ablc volunteers. I believe visitor numbers wtll illcrcasc this eon]ing season especially now clubs and societies are able Teturn on group visits. LLANWRTYD & DISTIUCT HERITAGE AND ARTS CENTRE REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2022 Reserve$ ic The Trustees regularly review their reserves policy to ensure tbe conttnuity of servkces. The t￿Slee$ have disGu5sed the level of reserves requI￿d and bave dectded the set this at £20.000 which is the equivalcnt of a norni8] years trading. Tbe Free Reseryes as at 31 March 2022 was £16.794 which is currently slightly below target level. The reason for this is the ongoing impact of Cov￿, the trustees aTe contident tuturc yeats will see a return to nornjal actlvity. Structhre overnance and mana ment The method of appointment of Llanwrtyd & Distrtrt Heritage and Arts Centre trust¢¢s is sel out in the ConSti￿tion of Charitable IncAirrK>rated Organisation. Thc Board of TnL8tees must be made up of a le&8t tive trustees. If th¢ number falls below tbis minimuni the remaining trnste¢ or trustees may act only lo call a mccttng of the charity trnstees or appoints a new tswsl¢e. The maximum nullther oF¢harity trustee 15 tett. Thc charity trustees may not appoint any cjwity trustee if &$ a 8 result the number of c&￿Ity trustees would exceed the llthximum. The charity tnL%tees 8hailmana8e the affaits ofthe CIO and may for that purpose exercise all the powers of the CIO Statement of tru$tees' res onsibilitits The ttwte4s are r￿pOnSIble for preparin8 the TnL8te￿. Annual Report and th¢ financtal statements in accordance with appltcable law and Unitcd Kitigdom A¢countiog Standards (United Kingdom Gencrnlly Acccpted Accounting Practice). The law appli¢abke to clwities in England & Wales r¢quires the tnLStees to prepaTe finan¢ial statements for each financial yeat which givc a tNo and fair vicw of the state of affaits ol the clwily alld of the inci>Tning Tesources and applicatlOD of resources of the charity for that wiod. In preporing these financial statements, the trustccs are r￿Uired to.. select suitable aLwunting policics and thell apply tbem consistently- observe the methods aDd wlnciples in the Charities SORP (FRS 102}. makc judgem¢nts and estimates that are reasonable alld prud¢nt; state whether applicable accounting standards have been followed. subjcct to any matcrial departur¢8 disclosed and explained in the finwiei#l statements" prepare the financial statement% on the 80ing concern b&sis unlcss it is inappropriate to presume that the charity will contillu¢ ill (Trp¢rntiou. The ttustees are respot]sibl¢ for keeping proper Accounting records that disclose with reasonable accuracy at any time tts¢ financial position of the ch￿lty alld enable them to ensure Éhat the [￿anCIal 5tst¢menls comply with the Charittes Act 2011. the Charities (Accounts and Rcports) Regulations 2008 and thc provi810￿9 of the thist deed. They are also rc¥p0￿$Ib1t for safe8uardiDg the assets of the ¢harity attd hence for taking reasO￿bI¢ steps for th¢ prev¢nlion and detection of fraud other irregularities. This report was prepared and approved by the tr￿SteeS and signed oll thLif behalf by Antony Thofjje Date LLANWRTYD & DISTRICT HERITAGE AND ARTS CENTRE LEGAL AND ADMtNISTIL4TIVE DETAILS YEAR ENDED 31 MARCH 2022 Truste¢s Roger Davies Susan Price Catherine Kett¢ru￿bo￿ David Alan Webber (Resigned 28th March 2022) Gcorgie Perrett Patricia Ann Jones Anlony Thorpe Sarab Ellall Soncs Robert Wayne Thom&s Barbara Ann Webber {Appointed 15 July 2021) Registered office Ffos Road Llhnwrtyd Wells Powys LD5 4RCJ Independenl examin¢r: J M Roderick BSC ACA WJ James & Co Bisbop Elouse 10 Wheat Stre Brecort LD3 7DG Bankcrs Barclays BaDk Crown Buildings I l Broad Street Builtb Wells Powys Solicitors H V Vaughan & Co Manchester House 50 Hi¥h Stseet Builth W¢lls Powys LD2 3AD LLANWRTYD & DISTIUCT HEIUTAGE AYL D ARTS CENTRE INDEPENDENT EXAMINERS. REPORT TO THE TRUSTEES YEAR EIWED 31 MARCH 2022 I report to the charity trLL8tces on my exaniination of the accounts of the clwity for the year ended 31 March which are set out on pages 5 to 7. Respon8lbllltles and b4$is of rep)rt As the clwity's tnLStees you are responsible for the preparation of the a￿O￿nts in accordance with the r¢quiMn¢Dts of the Charities Act 201 I ('the ArAJ. I rcport itt ￿$p￿t of my examinatson of the clwity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicabl¥ Directl(ll￿ given by the Charity Commission uryder section 145(5)(b) of the ACL llldepettdent examiner's statement I have completed my examination. I confirni that no material matters have come to my attention in conne¢tion with the examination giving me cause to believe tbat in any rnaterial respect.. accounting records werc not kept in respect of th¢ chority as required by section 130 of the Act: or 2. the accounts do not accord with tbose re£ords I have no concen)s and have come across no other matters in Connection with the examination to which atteotson should be drawn in this report in order to enable a proper unde￿tandIng of the accounts to be reached. (ytriecdfnw J M Roderi¢k Bsc ACA WJ James & Co. Chartercd Accountant Bishop House 10 Wh¢at Str¢et Brccon Powys LD3 7DG Date LLANWRTYD & DISTRICT HERITAGE & ART CENTRE RECEivfs AND PAYMENTS ACCCOUNTS YEAR ENDED 31 MARCH 2022 Year eBd¢d 31.03.2022 Tot*1 ye￿ ended 31.03.2021 Total Unrestricted Re$tri¢ted Funds Notes RECKJPTS Grants Donations Gift Aid Fundraising income Rent Sales and commission5 Other income 9.500 9.500 3.203 287 902 5,300 5.444 2.812 10,000 1,647 621 119 5280 962 ,404 3203 287 902 5JOO 5.444 2,812 17.948 9,51K) 27.448 20,033 PAYMENTS Wages Artists payments Heritagc trail Retail purcb&scs Insurance Printill& postag¢ ond stationery Advertising and Djarketittg Genernl ExpeDses Tclephone and rr costs Light & H￿t Repairs and maintenance Accountancy Cleaning Exhtbition Displays Fundraising costs 5,170 4,355 5.170 4.355 7.096 1242 1.455 447 199 772 701 1,020 10.544 240 275 16 ioi 5.408 7,096 1.242 1.455 447 199 772 701 1,020 10.544 240 275 16 687 1,428 178 171 612 890 2,053 366 26.537 7,096 33,633 11,793 Net of receiptsl(payments) (8,589) (6,185) 8,240 Cash fMDds as at 31 Mthrch 2021 25,383 25,383 17,143 Cash funds as at 31 M4reb 2022 16.794 19,198 25,383 LLANryVRTYD & DISTRJCT HERITAGE & ART CENTRE STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2022 Unrestricted Restricted Fullds Fullds Year ended 31.03.2022 Year ended 31.03.2021 CASH FUNDS Cash at bank Petty Cash 16.788 19,192 25,321 62 Total Cash Fund 16.794 19,198 25,383 Assets retained for the ¢harity's own Iise Property Furniture, Equipment & Displays 374,91 96.528 374,911 96,528 LIABILITIES Independent examineTS fee 200 200 Sigll￿ by the I￿stee on behalf of the board of trudees Antony Thorp¢ Date LLANWRTYD & DISTRICT HERITAGE & ART CENTRE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 l. Gr4nts Year ended 31.03.2022 Total Year ended 31.03.2021 Total National Lottery Heritagve Fund Powys County council 9.500 10.000 9.500 10,000