## **COGWHEEL COUNSELLING**
**Registered charity no.: 1157141 Incorporated on 21 May 2014**
## **TRUSTEES' REPORT**
## **and**
## **ACCOUNTS**
## **FOR THE YEAR ENDED**
## **December 31, 2024**
## **CONTENTS**
|**CONTENTS**||
|---|---|
||**Page**|
|Legal and administrative details|2|
|Trustees' report|3 to 4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to accounts|7 to 11|
|Independent examiner's report|12|
## **COGWHEEL COUNSELLING LEGAL AND ADMINISTRATIVE DETAILS**
## **CHARITABLE STATUS**
Charity no.: 1157141 - registered on 21 May 2014 Cogwheel Counselling changed its name from The Cogwheel Trust CIO. This was approved by the Charity Commission in October 2020.
## **MISSION STATEMENT**
Cogwheel Counselling is a charity, motivated by Christian ethos, working throughout Cambridgeshire to improve the emotional and psychological wellbeing of local people. Cogwheel carries out its mission by:
Providing a range of counselling and psychotherapy services, including a substantial proportion of subsidised places for those on low income
Improving access to counselling and psychotherapy services (our own and the services of other providers in the region)
Promoting emotional and psychological wellbeing
## **TRUSTEES**
Emily Argent - Chair Jeremy Barnett Kiranjeet Bhatti - resigned October 2024 David Farrer -Treasurer Ben Palmer Dr Elizabeth Proctor Elisabeth Silver Nigel Walter David Wilson
## **HEAD OF SERVICES**
Isabelle Dolis
## **REGISTERED OFFICE**
66 Devonshire Road, Cambridge CB1 2BL
## **BANKERS**
CAF Bank Ltd
## **INDEPENDENT EXAMINER**
Geoff Mann, Geoff Mann Ltd Cambridge
2
## **COGWHEEL COUNSELLING TRUSTEES' REPORT**
## **FOR THE YEAR ENDED 31 DECEMBER 2024**
The Trustees present their Report for the year ended 31 December 2024, which incorporates the list of Legal and Administrative Details on Page 2.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Cogwheel Counselling changed its name from The Cogwheel Trust CIO - this was approved by the Charity Commission in October 2020. The charity was registered with the Charity Commission on 21 May 2014. The previous charity The Cogwheel Trust (registered number 299228) ceased operations on 30 November 2014 and transferred the charity business including staff, assets and liabilities to The Cogwheel Trust CIO. Under the Charity terms and conditions, the power to appoint Trustees is vested in the Trustees for the time being.
The Charity has a Board of Trustees who meet quarterly and are responsible for its strategic direction and policy.
The Trustees are currently reviewing the procedures in place for Trustee induction and training by reference to guidance published by the Charity Commission.
## **OBJECTS, ORGANISATIONS AND ACTIVITIES**
The Mission Statement of the Charity is stated on Page 2.
During 2024 the Charity provided in person counselling services at 66 Devonshire Road, Cambridge. Counselling services were also conducted online using Zoom software.
## **FINANCES**
During 2024 the following organisations generously supported Cogwheel:
Alan Boswell Charitable Trust Frank Litchfield Charitable Trust Albert Hunt Trust Girton Town Charity Alfred Haines Charitable Trust John Huntingdon's Charity Archangel Architects Marsh Christian Trust Avanit Ltd Northwick Trust Barnabas Oley's Charity PEM Charitable Trust Cambridge Community Foundation Pye Foundation Cole Charitable Trust Shelford Feast Ely Diocese Board of Finance St. James's Place Charitable Foundation Evelyn Trust The Big Give
The following Cambridge Colleges generously supported Cogwheel:
Jesus College Trinity College Kings College
The Counselling Support Fund received £16,477 and the Counsellor Grants Fund received £5,000. We are very grateful to all organisations and individuals who generously donated.
During 2024 Cogwheel Counselling continued to provide counselling services to Ely Primary Care Network on a contract basis.
The attached financial statements (pages 5 – 11) reflect the Trust’s activities for the period and show the state of the finances at 31 December 2024. We thank the individuals, churches, businesses, colleges and trusts who donated funds during 2024 which enabled 4,040 counselling appointments to be provided in the year.
3
## **COGWHEEL COUNSELLING TRUSTEES' REPORT continued FOR THE YEAR ENDED 31 DECEMBER 2024**
## **FINANCES continued**
As reflected in the Reserves Policy statement in the following section, the minimum level of reserves needed to be in compliance with the standard prescribed by the British Association for Counselling and Psychotherapy is circa £51,000. At 31 December 2024 Cogwheel had an unrestricted surplus of £46,137. During 2025 we will work towards maintaining our reserves to be compliant with the required standard.
## **RESERVES POLICY**
The Trustees have conducted a risk assessment and considered the level of unrestricted funds not committed or invested in tangible fixed assets ("the free reserves") that should be maintained by the charity to meet its liabilities and to sustain the organisation in the event of any unforeseen shortfalls in income. The Trustees have assessed the reliability of the charity's main sources of income and taken into account trends and pressures on grant aid. Past performance has made clear how precarious the charity's finances are without any free reserves to fall back on. The Code of Ethics and Practice of the British Association for Counselling and Psychotherapy, by which the charity abides, requires clients to be given three months' notice of termination of service and, accordingly, all staff contracts have a three-month notice period. Taking all of the above factors into account, the Trustees consider that free reserves as at 31 December 2024 should be £51,000 and this figure will be re-calculated annually. At 31 December 2024 the charity had an unrestricted surplus of £46,137.
## **RISK REVIEW**
The Trustees have conducted their own review of the major risks to which the charity is exposed and have agreed a risk management strategy which comprises :
(i) an annual review of the risks which the charity may face;
(ii) the establishment of systems and procedures to mitigate those risks identified in the plan; and (iii) the implementation of procedures designed to minimise any potential impact on the charity should any of those risks materialise.
## **On behalf of the Trustees Elisabeth Silver**
## **24th March 2025**
## **COGWHEEL COUNSELLING STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024**
|||**Unrestricted**|**Restricted**|**TOTAL**|**TOTAL**|
|---|---|---|---|---|---|
||**Note**|**Funds**|**Funds**|**2024**|**2023**|
|**INCOMING RESOURCES**||**£**|**£**|**£**|**£**|
|Donations|8|21,894|48,940|70,834|79,243|
|Counselling Income|9|107,643|34,800|142,443|121,940|
|Other Income||1,436|0|1,436|983|
|**Total Incoming Resources**||130,973|83,740|214,713|202,166|
|**RESOURCES EXPENDED**||||||
|**Costs of Generating Funds**||||||
|Fundraising and Publicity|11|5,973|0|5,973|4,256|
|**Charitable Expenditure**||||||
|Operating Costs|10|206,075||206,075|189,113|
|Governance Costs|12|3,527|0|3,527|2,305|
|**Total Resources Expended**||215,575|0|215,575|195,674|
|**NET INCOMING/(OUTGOING) RESOURCES**||(84,602)|83,740|(862)|6,492|
|Transfer Between Funds|6|87,262|(87,262)||0|
|**NET MOVEMENT IN FUNDS**||2,660|(3,522)|(862)|6,492|
|**FUND BALANCES**||||||
|Brought forward 1 January 2024||43,477|24,175|67,652|61,160|
|**Carried forward 31 December 2024**|6|46,137|20,653|66,790|67,652|
|||||||
5
## **COGWHEEL COUNSELLING BALANCE SHEET AS AT 31 DECEMBER 2024**
|**2024**
**Note**
**£**
**£**
**FIXED ASSETS**
2
1,080
**CURRENT ASSETS**
Sundry Debtors
3
2,930
Prepayments
1,851
Bank Balances
66,146
Cash in Hand
70
70,997
**CURRENT LIABILITIES**
Creditors
4
5,287
5,287
**CURRENT ASSETS LESS CURRENT**
**LIABILITIES**
65,710
**TOTAL NET ASSETS**
66,790
**FINANCED BY:**
**ACCUMULATED SURPLUS**
Unrestricted Funds
5
46,137
Restricted Funds
6
20,653
66,790
Approved by the Trustees on 24th March 2025
David Wilson
)
) Trustees
David Farrer
)|**2023**
**£**
1,247
966
1,852
68,400
27|
|---|---|
||71,245|
||4,840|
||4,840|
||66,405|
||67,652|
||43,477
24,175|
||67,652|
|||
6
## **COGWHEEL COUNSELLING NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## **1 ACCOUNTING POLICIES**
## a) BASIS OF PREPARATION OF ACCOUNTS
The accounts have been prepared under the historical cost convention and include the results of the charity's operations, which are described in the Report of the Trustees and all of which are continuing. They have been prepared in accordance with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) revised with effect from 1 January 2019.
Cogwheel Counselling meets the definition of a public benefit entity under FRS 102.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
## b) INCOMING RESOURCES
Incoming resources are recognised in the year in which the charity is entitled to the receipt, and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
## c) RESOURCES EXPENDED
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
## d) PENSIONS
The charity contributes to money purchase, defined contribution schemes, on behalf of its employees. No liability exists in respect of pensions other than monthly contributions due which is included within creditors.
## e) FIXED ASSETS
Depreciation is provided at the following annual rates, calculated to write off fixed assets over their estimated useful lives:
Office furniture and fittings Office and training equipment
10% straight line 20% straight line
7
**COGWHEEL COUNSELLING NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## **1 ACCOUNTING POLICIES (continued)**
## f) DEBTORS
Trade debtors and other debtors are recognised at their settlement amount due after any discounts. Prepayments are valued at the amount prepaid net of any trade discount due.
## g) CREDITORS AND PROVISIONS
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **2 FIXED ASSETS**
|**Cost:**
As at 31.12.23
Addition in year
Disposals in year
As at 31.12.24
**Depreciation:**
As at 31.12.23
Provided for year
Accumulated depreciation on disposals
As at 31.12.24
**Net Book Value:**
**As at 31.12.24**
**As at 31.12.23**
**3**
**DEBTORS**
Income Tax Claim (Gift Aid)
**4**
**CREDITORS**
Salaries, Expenses and Accruals|**Office Furniture**
**Office and Training**
**and Fittings**
**Equipment**
**Total**
**£**
**£**
**£**
5,474
18,224
23,698
0
0
0
0
0
0|**Office Furniture**
**Office and Training**
**and Fittings**
**Equipment**
**Total**
**£**
**£**
**£**
5,474
18,224
23,698
0
0
0
0
0
0|
|---|---|---|
||5,474
18,224
23,698||
||4,227
18,224
22,451
167
0
167
0
0
0||
||4,394
18,224
22,618||
||£1,080
£0
£1,080||
||£1,247
£0
£1,247||
|||**2024**
**2023**
**£**
**£**
2,930
966|
|||2,930
966|
|||**£**
**£**
5,287
4,840|
|||5,287
4,840|
||||
## **5 ACCUMULATED SURPLUS**
The balance carried forward in the Income and Expenditure Account unrestricted funds comprises:
Balance brought forward
**£ £** 43,477 36,675
Surplus/(Deficit) for 12 months Balance carried forward
2,660 6,802 46,137 43,477
8
8
## **COGWHEEL COUNSELLING NOTES TO THE ACCOUNTS continued FOR THE YEAR ENDED 31 DECEMBER 2024**
|**6**|**FUNDS**|**Unrestricted**|**Unrestricted**|**Unrestricted**|
|---|---|---|---|---|
|||**General**
**Funds**|**Designated**
**Bursary**|**Total**|
|||**£**
43,477
130,973
(215,575)
87,262
0|**£**
0
0
0
0
0|**£**
43,477
130,973
(215,575)
87,262
0|
||**Balance b/f**
Incoming Resources
Resources Expended
Allocations
Designations
**Balance c/f**||||
|||46,137|0|46,137|
||**Restricted**|**Restricted**|**Restricted**|**Restricted**|**Restricted**|**Funds**
**Total**|
|---|---|---|---|---|---|---|
||**Restricted**
**Bursary**|**Sawston**|**Counselling &**
**Staff Dev**|**Ely PCN**|**Restricted**
**Total**||
||**£**
8,592
26,163
(31,444)|**£**
0
1,300
(1,300)|**£**
4,000
21,477
(13,754)|**£**
11,583
34,800
(40,764)|**£**
24,175
83,740
0
(87,262)|**£**
67,652
214,713
(215,575)
0|
|**Balance b/f**
Incoming Resources
Resources Expended
Allocations
**Balance c/f**|||||||
||3,311|0|11,723|5,619|20,653|66,790|
Allocations are made from the Bursary Fund, at the discretion of the management, to enable counselling services to be offered to clients in financial difficulty.
Income given specifically for bursaries is added to the Restricted Bursary Fund and allocated first. Income is designated from General Funds to the Designated Bursary Fund to cover the cost of subsidised counselling services allocated over and above the amount of restricted bursary funds available.
|**7**
**ANALYSIS OF NET ASSETS BETWEEN FUNDS**
Unrestricted Funds
Restricted Funds
**8**
**DONATIONS RECEIVED**
**Unrestricted**
**funds**
**£**
Individual Gifts
12,451
Income Tax Repayments
2,591
Local Churches
0
Grant Making Trusts & Local Authorities
0
Colleges
0
Businesses
0
Fundraising
6,852
21,894|**7**
**ANALYSIS OF NET ASSETS BETWEEN FUNDS**
Unrestricted Funds
Restricted Funds
**8**
**DONATIONS RECEIVED**
**Unrestricted**
**funds**
**£**
Individual Gifts
12,451
Income Tax Repayments
2,591
Local Churches
0
Grant Making Trusts & Local Authorities
0
Colleges
0
Businesses
0
Fundraising
6,852
21,894|**Fixed**
**Current**
**Current**
**Total**
**Assets**
**Assets**
**Liabilities**
**£**
**£**
**£**
**£**
1,080
50,344
(5,287)
46,137
0
20,653
0
20,653|**Fixed**
**Current**
**Current**
**Total**
**Assets**
**Assets**
**Liabilities**
**£**
**£**
**£**
**£**
1,080
50,344
(5,287)
46,137
0
20,653
0
20,653|
|---|---|---|---|
|||1,080
70,997
(5,287)
66,790||
|||**Restricted**
**2024**
**funds**
**£**
**£**
1,000
13,451
0
2,591
1,750
1,750
42,240
42,240
2,450
2,450
1,500
1,500
0
6,852
48,940
70,834|**2023**
**£**
15,256
2,842
3,500
39,537
2,700
1,042
14,366|
||21,894||79,243|
9
## **COGWHEEL COUNSELLING NOTES TO THE ACCOUNTS continued FOR THE YEAR ENDED 31 DECEMBER 2024**
|**9**
**COUNSELLING INCOME**
In person and online counselling
Employee counselling service
Contract counselling - ELY PCN
**10**
**OPERATING COSTS**
**Counselling Services**
Staff Costs (note 13)
Training and Recruitment
Supervision
Grants repaid
Welfare and Office Expenses
Subscriptions
Travel
Advertising
Insurance
**Provision of Counselling Centre**
Rent and Rates
Repairs and Renewals
Depreciation
Insurance
Telephones
**Total**
**11**
**FUNDRAISING AND PUBLICITY EXPENDITURE**
Fundraising Costs
Publicity, Printing and Literature
**12**
**GOVERNANCE COSTS OF THE CHARITY**
Stationery and Postage
Independent examination fee
Other Administration and Professional Fees|**2024**
**£**
97,763
9,880
34,800
142,443
**£**
150,054
412
15,920
5,649
823
904
3,747
177,509
26,856
436
167
340
767
28,566
206,075
**£**
4,288
1,685
5,973
**£**
375
490
2,662
3,527|**2023**
**£**
90,551
9,115
22,274|
|---|---|---|
|||121,940|
|||**£**
125,056
1,366
16,974
8,155
5,465
503
17
310
3,419|
|||161,265|
|||26,502
73
167
392
714|
|||27,848|
|||189,113|
|||**£**
4,256
0|
|||4,256|
|||**£**
202
480
1,623|
|||2,305|
10
## **COGWHEEL COUNSELLING NOTES TO THE ACCOUNTS continued FOR THE YEAR ENDED 31 DECEMBER 2024**
|**13 STAFF COSTS**
The staff costs were:
Wages and salaries
Social security costs
Other pension costs|**2024**
**£**
143,997
2,646
3,411
150,054|**2023**
**£**
122,381
333
2,342|
|---|---|---|
|||125,056|
The average weekly number of staff employed by the charity during the period was:
|Head of Counselling
Part time administration
Part time counsellors|1
5
12
18|1
5
12|
|---|---|---|
|||18|
## **14 PAYMENTS TO TRUSTEES**
No payments were made to any of the trustees nor were any expenses reimbursed to them.
## **15 RELATED PARTY TRANSACTIONS**
There were no related party transactions in the year that required disclosure.
11
## **COGWHEEL COUNSELLING INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COGWHEEL COUNSELLING**
I report to the trustees on my examination of the accounts of the charity for the year ended 31 December 2024 set out on pages 1 to 11.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acts 2011 ("the Act").
I report in respect of my examination of your charity's accounts carried out under section 145 of the Act, and in carrying out my examination I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be brought in this report in order to enable a proper understanding of the accounts to be reached.
Geoff Mann FCIE Geoff Mann Ltd Dee House Highworth Avenue Cambridge
24th March 2025
12