Trustees. Annual Report for the period (HARIT Period start date September 2024 Period end date 31 T August 2025 From To Section A Reference and administration details Charity name The Friends of Colerne Church Other names charity is known by None Registered charity number (if any) 1157116 3 Box View Colerne Chippenham Postcode SN14 8DH Names of the charity trustees who manage the charity Datos acted if not for whole ear Trustee name Office lif any) Name of person lor body) entitled toa oint trustee ifan The Trustees Raymond Leonard BARKER Chairman Lavinia Mary WILSON The Trustees Peter John BROOKES Sarah Jane Margaret Alexander EDMONDS Treasurer The Trustees The Trustees Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear None Names and addresses of advisers (Optional information) e of adviser Name Address None Name of chief executive or names of senior staff members (Optional infonnation) Managing Committee.. Chairman - Ray Barker; The Trustees., Other Committee Members - Margaret Edmonds, Rob Featherstone, Robert Jones, Sue Jones, Serena Gambarini, Beverly Youdan, Simon Youdan and Ffion Prestidge. TAR March 2012
Section B Structure, overnance and mana ement Description of the charity's trusts Constitution of a Charitable Incorporated Organisation dated 1 March 2014 and approved 19 May 2014. Type of goveming document How the charity is constituted The Charity is a Charitable Incorporated Organisation (CIO). Itty. Ll Ubi, d?i>ULlclllVlI, bVI ItFJ(11 Trustee selection methods lec.tod I Trustees are appointed by a resolution passed at a meeting of the charrty trustees in accordance with the requirements of the constitution Additional governance issues (Optional infonnation) Review of Major Risks The majority of the Friends activities do not require any significant commitment of funds and the financial risks are therefore low. An exception is the Bonfire where the cost of fireworks etc. (approximately £1900 this year) might not be recovered if the weather on the night was very bad. If the Bonfire were to be cancelled the stocks would have to held over to the following year as they are not on a sale or return basis. The Trustees consider this financial risk justified in the light of the potential to generate income in good years and because of the value of the event to the community as a whole. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works., relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. The bonfire and fireworks have always been recognised as the greatest source of safety risks. A thorough review of the risk assessment, environmental impact and the insurer's safety recommendations is carried out each year before the display. Funds in the Bath Building Society currently exceed the £85k limit that is overed under the Financial Services Compensation Scheme by about £20k. The risk is considered acceptable at present because of the low chance of bank failure and the likely use of funds for grants in the coming year. We recognise the introduction of The Terrorism (Protection of Premises) Act 2025, and are considering its implications for our public events. TAR March 2012
Section C Ob"ectives and activities The objects of the CIO are to advance the Christian religion for the benefit of the public by.. Raising funds towards the cost of any repairs or restoration required to the fabric or structure of the Parish Church and Churchyard of Colerne; Organising and encouraging the provision of voluntary labour to carry out repairs and maintenance to the Church and Churchyard, or to take part in related fund raising activities- Encouraging the attendance of people living within the Parish of Colerne at the services of the Church. Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The main activities of the Friends are to organise fundraising events to support present or future repairs or restoration of the church and churchyard. The Trustees have assessed these activities against the Charity Commission guidance on public benefit and consider that they are fully consistent with both the guidance and the objects of the Charity. Additional details of objectives and activities (Optional information) Grant-making Policy At the end of the year the bank balance is £108,974. This money stands available to be spent on repairs or restoration whenever necessary. The normal process is for the Parochial Church Council (PCC) to request grant for specific items of work from the Friends. If the Trustees consider the request is covered by the Friends objects then the money is paid to the PCC who manage the work. You may choose to include further statements, where relevant, about.. Investment Selection Policy and Banking Arrangements The Friends do not hold investments. The Friends current account is a Treasurer's Account with Santander. The majority of funds are held in a Bath Building Society {BBS) Charity Account. The interest rate at the end of the period is 2.440/0. At the end of this financial year approximately 95 % of the funds are held in the Charity account and 5 % in Santander. policy on grant making. policy programme related investment., contribution made by volunteers. Volunteers All officers, members and other active supporters are volunteers. There are no paid associates. The Trustees are very grateful for all the voluntary support. TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year Income and Fund Raising The money donated to the Friends is a major source of funds for the PCC to maintain the church and churchyard for the benefit of all the local community. The gross income for the year was £22,023, which is consistent with previous years. and the net income after costs and expenses (not including grants) was £15,816. The contributions of the principal activities were as follows. Ma Fair 2025. The May Fair took place on 17 May. As in the past two years the Fair began with a parade of local voluntary organisations. This year the parade was led by the Marshfield Band whose playing was much appreciated. The committee would like to thank Karen Prees for sponsoring the band. The May Fair was better attended than ever on a perfect summer afternoon. The Fair raised £7,281, a 150/0 increase on the previous record takings. The Friends would like to thank the many people who helped in this achievement by operating stalls, helping with the arrangements and donating prizes. Bonfire Ni ht 2024. The 2024 bonfire night and fireworks display raised £5286, very close to the record set in 2023. Overall it was agreed that the evening was a great success attracting many family groups to an enjoyable community event, which is what the Friends always aim to achieve rather than seeking solely to maximise profit. The Trustees and Committee give special thanks to all those who worked so hard this year to build an impressive bonfire and provide a spectacular fireworks display. The Trustees thank Mr and Mrs Harvey for allowing us the use of their field despite the considerable disruption this causes. We would also like to thank the residents of Eastrip Lane for bearing with the intrusion on the night. The Trustees thank Euridge Manor for their generous sponsorship of the event. The Trustees and Committee have continued to review the environmental impact of this event and believe that the precautions and controls they have put in Pla strike a reasonable balance between the impact on the environment and the benefit to the community. This consideration will be reviewed as part of the planning for all future events. Subscri tions. The total subscription income was £580. In addition £814 was reclaimed in Gift Aid on subscriptions and donations for the year to April 2025. Donations. £3,492 was reiVed in donations during the year. (Note that most of these donations are now shown in the accounts under the Bonfire and Ma Fair TAR March 2012
Section D Achievements and performance osit Account Interest. The reserves are held in a Bath Building Society Charity Account. £2,547 was received in interest. Expenditure The cost of running our events came to a total of £5,514. The cost of insurance was £674, which is the principal administrative expense. Grants to the PCC The PCC did not ask for any grants during the year. The Trustees have approved a grant of £10,000 for work on the pathway to the South door but this has been unavoidably delayed until next year. Section E Financial review Brief statement of the charity's policy on reserves When income exceeds expenditure in the current year it is the Trustees, policy to build a reserve towards a major item of future expenditure. These reserves are in no way binding and the money is still available to be spent should a serious problem be found elsewhere in the church or churchyard. Details of any funds materially in deficit None Further financial review details {Optional Information) The Friends committee always aim to ensure that costs and expenses are kept to a minimum. For every £1 received this year, 72p will be available for grants, which is in line with figures for previous years. You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Many large charities now state the amount available for grants as a percentage of income "after expenses" and a figure around go % is common. If expenses are taken to be the cost of running events plus Insuran and licensing costs then the figure for the Friends this year is effectively 100 %. This is achieved by the generous donation of time and resources by the Committee and the many volunteers who support the Friends. TAR March 2012
Section F Other optional information The Trustees would like to thank Karen Sayers for carrying out the examination of the accounts. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretsry, Chair, etc) CHw,L of--, (LJ&' Date 10 £ TAR March 2012
CHARITY COMMISSION FOR ENGLAND AND WALES Friends of Coleme Church 1157116 Receipts and payments accounts CC16a For the period from 0110912024 3110812025 Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Recelpts ay Falr Firewort(s Subscriptions Standing Order Subscnptions Other Donations Girt Aid May Fair 22 Late receipts Bath Building Society Intest 8.783 9,298 580 B,783 9,298 5BO 7,698 8,880 840 814 814 494 2,548 2,153 Sub tolal (Gross income for AR) 22,023 22,023 20,147 A2 Assat and Investmont 8ale8, (see table). Sub total Total receipts 22,023 22,023 20.147 A3Pa meftts May Fair Expenditure Fireworks Expenditure Support Costs Grants Patd I.S02 4,012 894 1,602 4,012 694 1,625 3,221 694 12,960 Sub total j'.N 6.208 6,208 18,489 A4 Asset and investment urchase8,1g88 tablg Sub total 6,208 6.208 18A89 Net of receipts/{payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 15.816 15,816 1,658 93,158 108,974 93,1 $8 108,974 91,501 93.158 CCXX R1 aw)unls ISSI 1010912025
Section B Statement of assets and liabilities at the end of the period Unrestricted fundg to nearest £ Reslricted funds to nearest £ Endowment funds to ngarest £ Categortes Details 81 Cash funds Cash in Han Santander Current Aewunl Bath Building Society 102.489 Total cash funds 108.974 (agree baiartes wilh receipts and payrnenls a¢untI9)I L¥ Unrestricted funds to neargst £ Restricted funds to neorest £ Endowm•nt funds to nealest £ Details Fund to whlch a¥8Ot belo Details Cost loptlonall Currnnt valuè lonal Fund to whlch a¥oet belon Detslls C08t loptlonall Current value lonal B4 Assets retalned for the charity's own use Fund to whlch relates Amount du• ional When due tlonal Details BS Llabllities Signed by one or two trustees on behalf of all the Iruslees Signature Print Name Date of roval (L Q(¥th£JL L LJ,-f LS CCXX R2 accounts ISSI 1010912025