Trustees’ Annual Report for the period OHAHARTY. = Period start date Period end date a aiiCOMMISSION,sien From 1 Sept 2020 To 31 Aug 2021 ; ## Section A ## Reference and administration details Charity name The Friends of Colerne Church Registered charity number (if any) | 1157116 Charity's principal address |6 Fosseway Close Chippenham CSN Postcode C* Names of the charity trustees who manage the charity - 1 Raymond Leonard | Chairman BARKER - 2 Lavinia Mary WILSON - 3 Fiona Anne - HARTLEY The Trustees The Trustees The Trustees Names of the trustees for the charity, if any, (for example, any custodian trustees) [Name —t—“‘CSCd( Latte’ acted if not for whole year ## Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) TAR 1 March 2012 Managing Committee: Chairman - Ray Barker; Other Trustees - Lavinia Wilson and Fiona Hartley; Other Committee Members - Margaret Edmonds, Karen Brzezicki,, Sarah Edmonds, Rob Featherstone, Robert Jones, Sue Jones, Serena Gambarini, Peter Brookes. In the absence of an appointed treasurer, the Trustees continued to embrace this role. The Trustees thank the retired treasurer, Mr Peter Brookes, for his continued help and support to the Trustees to enable the accounts to be effectively managed, and the annual statements to be produced on time. Due to the COVID restrictions the 51st Annual General Meeting of The Friends of Colerne Church was a ‘ZOOM’ meeting on 11™ January 2021. It was recorded with sadness that Mr Russell Harding one of our Honorary Life Members died towards the end of 2020 and his massive contribution to the work of the Friends was remembered. TAR 2 March 2012 Section B Structure, governance and management ## Description of the charity’s trusts - : Constitution of a Charitable Incorporated Organisation dated 1 March : Trustees are appointed by a resolution passed at a meeting of the charity - Additional governance issues (Optional information) You may choose to include : : : additional information, where ee oe eer ee relevant, about: The majority of the Friends activities do not require any significant ate commitment of funds and the financial risks are therefore low. An - ° policies and procedures exception is the Bonfire where the cost of fireworks etc. (usually in the adopted for the ineneson le order of £1800 each year), might not be recovered if the weather on the training of trustees; night was very bad. The Trustees consider this financial risk justified in the - e the charity's organisational light of the potential to generate income in good years and because of the structure and any wider value of the event to the local community. network with which the charity eens 55 iatea The bonfire and fireworks have always been recognised as the greatest - e relationship with any related | source of safety risks. A thorough review of the risk assessment and the parties; insurer's safety recommendations is carried out each year before the - e trustees’ consideration of display. major risks and the system and procedures to manage The on-going Covid 19 pandemic continued to impact our loss of income them. from events. Specifically in 2020, our annual Bonfire & Fireworks display ## Additional governance issues (Optional information) The on-going Covid 19 pandemic continued to impact our loss of income from events. Specifically in 2020, our annual Bonfire & Fireworks display was cancelled, and our annual 2021 May Fair was also cancelled as required by Government regulations. Fortunately associated expenses can be managed such that the net impact can be minimised for these events. However, our income stream would stagnate if Covid 19 continues into future years. The resultant impact would only affect our ability to make grants. It is not a threat to the existence of the Friends of Colerne Church as an organisation or to our existing financial assets which will remain available to the PCC if needed. The pandemic also had an impact on the ability of the Management Committee to meet. Instead of the normal 6 meetings in a year, the meetings were reduced to the AGM on 11th January 2021. The last May Fair planning meeting was held on 2"° March 2020. TAR 3 March 2012 ## Section C **----- Start of picture text -----**
Objectives and activities
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||The objects oftheCIOare toadvance the Christian religion forthe
benefit ofthe public by:| |---|---| |Summaryofthe objectsofthe
charity setout in its|Raisingfundstowardsthecostofanyrepairsorrestoration
required tothefabricorstructure ofthe ParishChurch and
Churchyard ofColerne;| |F
governing document|Organising and encouraging the provision ofvoluntary labourto
:
-
carryoutrepairsand maintenance totheChurchand Churchyard,
orto take part in related fund raising activities;
Encouraging the attendance ofpeople living within the Parish of
Colerne at the services ofthe Church.| |activities undertakenforthe
public benefit in relation to|oipi .d
RBIS
es| |Agate g rik elpelea
:
ry
Boe eeeet eeeae
had regard to the guidance
issued bythe Charity|TheTrusteeshave assessedtheseactivitiesagainsttheCharity
Commissionguidanceonpublicbenefitandconsiderthatthey arefully
oeciwithotae uidanceandthe objectsofthe Charity
g
!
:| |Commission onpublic
benefit)|DuetotheCovid 19pandemic, noeventswere held during theyear.| |Additional details of objectivesand|and activities (Optional information)| ||Grant-making Policy| |Youmaychoose to include
further statements, where|At theend ofthe yearthe cash fundswere £66,845. This money stands
available to be spent on repairs or restoration whenever necessary. The
normal process is forthe Parochial Church Council to request a grant for
Specific items of work from the Friends.
If the Trustees consider the
request is covered by the Friends objects then the money is paid to the
PCCwho managethe work.| |relevant, about:
°
policy on grantmaking;
°
policyprogramme related
investment;
°
contributionmadeby
volunteers.|InvestmentSelection Policy
The Friends do not hold investments.
The Friends cash balance
is held
in a current bank account with
Santander and intwo deposit accounts with the Charities Deposit Fund
(COIF)andthe Bath Building Society (BBS). TheBBSaccount requires
30 days’ notice ofwithdrawal. TheTrustees can move the depositfunds
to maximise interestastheysee appropriate.
Approximately 90% ofthe funds are held in BBS, 6% in COIF and4% in
Santander.| ||Volunteers| ||All officers, members and other active Supporters are volunteers. There
are no paid associates. The Trustees are very grateful for the voluntary
support| TAR 4 March 2012 Section D Achievements and performance | Summary of the main Income and Fund Raising pape a of the charity The money donated to the Friends is a major source of funds for the PCC during the year to maintain the church and churchyard for the benefit of all the local community. The gross income for the year was £710, which is considerably lower than normal due to no events because of the Covid 19 pandemic; and the net income after costs and expenses (not including grants) was £530 The contributions were as follows. Subscriptions. The total subscription income was £530. Deposit Account Interest. £0.64 was received in interest from COIF and £180 from BBS. ## Expenditure Two grants the Colerne PCC were made during the year. The Trustees agreed to fund the cost of re-wiring following an unexpected electrical failure in the tower. The Grant of £6,795 was made during May 2021 and the Management Committee were kept informed of this decision. A further grant of £6,000 to Colerne PCC was approved by the Trustees — as advised to the AGM, towards the cost of the replacement of the church building sound system. The total of the 2 grants was £12,795 The cost of Insurance was £510 and the continuing Lottery Registration was £20. TAR 5 March 2012 Section E ## Financial review - chefieat nee: ieBitde WhenReservesincome Policyexceeds expenditure in the current year it is the Trustees’ pees policy to build a reserve towards a major item of future expenditure. Thesebe reserves are in no way binding and the moneyis still available to spent should a serious problem be found elsewhere in the church or - churchyard. - Details of any funds materially in deficit Further financial review details (Optional information) You may choose to include The Friends committee always aim to ensure that costs and expenses additionalrelevanta ;information,: : where areLotterykeptRegistrationto a: minimum.: and ItInsurance was consideredcontinued: essentialdespiteA thatthe thelack2 ofcosts event — about: inooHie - e the charity's principal — It is hoped that we can return towards our normal events in 2021/2022. sources of funds (including any fundraising); - e how expenditure has supported the key objectives of the charity; - e investment policy and objectives including any ethical investment policy adopted. ## Section F ## Other optional information The Trustees would like to thank Karen Sayers for carrying out the examination of the accounts. ## Section G ## Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees senernslzany Full | Tog nc name(s) |Raymond Leonard Barker Position (eg Secretary, Chair,| Chairman & Trustee Trustee etc) Datel an November 2021 TAR 6 March 2012 **----- Start of picture text -----**
Receipts and payments accounts
from
Section A Receipts and payments
Unrestricted Restricted Endowment
hinds Furie funds Total funds Last year
tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£
Ai Receipts
(i en 2 re ohn aes |ee ||eas) i
[Fxowonkatiisecert Pe eee) ee | ee | [5.028)]
Subscriptions= es
[DonationsCTa eens Other AeTt| Sere re |(eo | =| e ls):e |"2:79
ICOlr interest 2ae eSee 2Pe(EEEN) oo fces ||ae ll. | lle!28]
eanTee aes |ee
Sub total (Gross incomeesfor eS eee, Sa... ae
AR)
A2 Asset and investment sales, E
(see table).
Sayea
anpasdere Pe e eee a
Subtotal] |
A3 Payments
[May FairExpendiure tO | eee ||
FrewoksEpenmre | | | re [ 2et0 |
suportcossCd Cd CtC dCi)
aS]See erence desc | beep amaiere aR
eeeoer7 ie eS So a (ae |
e n reBen ea ES eee |ae a
BaaESSee eee a| lL
Eeiiespeeieaeaas8 Sub [total.] 0en nnee_-15328] eeTl eeeyl[iee e ||e e ) Cs
A4 Asset and investment
purchases, (see table
Ra)aeeeeee aa
Subtotal] |
Total payments [—__aa5] [___] TZ}
Net of
[between][ funds] [|| ss a
AS [Transfers] receipts/(payments) Reese [tes
A6 Cash funds last year end rewire
Cash |
funds this year end ae pee]
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CCXX R1 accounts (SS) 1 01/09/21 Section B Statement of-assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ Cocotte |Rr Total eT |eae |eR cash funds 2 |[ee] (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds == ; to nearest £ to nearest£ to nearest £ Fund to which . Current value ame asset belongs Cost (optional) ‘optional == Fund to which - Current value B4 Assets retained forthe assetbelon ealcon eee) eee‘optional, =| Fund to which Amount due When due = 42 =liability relates ‘optional =‘optional. Signed by one or two trustees on : behalf of all the trustees 5, Signature iS Print: Name aniverdiDate of CCXX R2 accounts (SS) 2 01/09/21