Trustees, Annual Report for the period Period start date Period end date TOWN TOWN PAg""sF From April 2023 31" March 2024 To PAS""SF Section A Reference and administration details Charity name Town Pastors (Bury St Edmunds) Other names charity is known by Bury Town Pastors Registered charity number (If any) 1157108 Charity's princlpal address Sundial House, Bargate Lane West Row Bury St Edmunds Postcode IP28 8PS Names of the Gharlty trustees who manage the charlty Dates acted if not for whole Trustee name Office lif any) Name of person lor body) entitled oint trustse ifan John Sullivan Chair Ben Greeves Joanna Copsey Derek Gadd Philip Lloyd-Jones Deputy Chair Co-ordinator Treasurer Safeguarding Officer 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear
Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of tho charity's trusts Type of governing document Constitution How the charity is constituted Charitable Incorporated Organisation Trustee selection methods Appointed by existing Trustees Additional governance issues (Optional inforniation) The Trustees of Town Pastors (Bury Sl Edmunds) have given consideration to the major risks to which the charity is exposed and satisfied themselves Ihat systems or procedures are established in order to manage those risks. The Trustees of Town Pastors (Bury St Edmunds) also ensure that appropriate insurance cover is maintained. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the chanty relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities To advance the Christian faith for the benefit of the public in Bury St Edmunds Suffolk and surrounding districts and in other parts of the United Kingdom or the worfd as the trustees may from time to time think fit particularly but not exclusively by means of caring, listening and helping people on the streets and at various venues day or night and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable work of the charit Summary of the objects of the charity set out in its governing document
Town Pastors (Bury St Edmunds) express their Christian faith for the benefit of the public by patrolling the bar and club area of Bury St Edmunds town ntre from 10.00pm - 4.00am on weekend nights, offering care and support to those in need. While on duty, Town Pastors are supported by a prayer team" some praying at a town centre venue and some in their own homes. The main activities undertaken for the benefft of the public in general are: .Helping to make people feel safe {fear of crime is a very real issue). .Helping those who have consumed excessive amounts of alcohol. Town Pastors care for and support vulnerable, intoxicated individuals who are incapable of looking after themselves and might otherwise be subject to assault andlor in need of medical attention. As well as helping to keep people safe, this decreases the necessity for police intepdention, ambulance callouts and hospital admissions. .Defusing potentially violent situations. Town Pastors are often able to calm tense or aggressive srtuations by providing a friendly presence, in a non-judgemental and non-confrontational way. •Reducing crime and anti-social behaviour. Town Pastors are visible capable guardians and have an important role in discouraging crime and anti-social behaviour. .Giving pastoral care and support for individuals in distress, with difficult or overwhelming personal circumstances andlor with mental health issues. .Providing water which improves hydration and general attitude therefore reducing the risk of intolerant or aggressive behaviour. •Providing chocolate which raises blood sugar levels, which are frequently signfficantly lowered by the consumption of excessive alcohol. Summary of the main activities undertaken for the public benefit in relation to these objects {include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The Trustees of Town Pastors (Bury St Edmunds) have carried out the purposes of Town Pastors {Bury St Edmunds) for public benefit by making decisions that have had due regard for public benefit guidan when exercising any powers or duties to which the guidance is relevant. Additional detalls of objectives and actlvltles (Optional information) Contribution made by volunteers The Trustees of Town Pastors (Bury St Edmunds) acknowledge the Servi to the community and dedicated commitment of all the Town Pastors and of all the Prayer Team members who support the Town Pastors while they are on duty. You may choose to include further statements, where relevant, about". policy on grantmaking; policy programme related investment" Volunteering as a Town Pastor or as a Prayer Team member involves being on-duty at anti-social hours between 10.00pm and 4.00am. The Trustees of Town Pastors (Bury St Edmunds) are very grateful for all the volunteers who give up not only their time but asso their sleep, to help ensure the safety and well-being of those enjoying a night out in Bury St Edmunds. contribution made by volunteers.
Section D Achievements and performance Town Pastors (Bury St Edmunds) have approximately 19 active Town Pastors and 42 Prayer Team members drawn from approximately 30 different churches of various denominations in Bury St Edmunds and Suound1ng area. All are volunteers who commrt to being 'on-duty' once a month. Summary of the main achievements of the charlty during the year Regular patrols on Saturday nights have continued throughout the year. Due to lower numbers of volunteers. Town Pastors have continued to patrol on one night a week instead of both weekend nights. Desprte there still being a considerable amount of apprehension about commrtting to new things caused by the pandemic, Town Pastors (Bury St Edmunds) recruited and trained.. two new Town Pastors in Aprillmay 2023 one new Prayer Team member in August 2023 one new Town Pastor and two new Prayer Team members in November 2023 Opportunities for raising awareness about Town Pastors {Bury St Edmunds) are retuming to a pre-covid level, including invrtations for giving talks and attending events. During the year, Town Pastors worked alongside other agencies, including the police. ambulance service and CCTV control room staff, helping to make Bury St Edmunds a safer place on Saturday nights. Regular communication wrth West Suffolk Council Rough Sleeper Prevention Team has continued throughout the year. Town Pastors are involved with providing assistance to those in need and helping to get people safely home in the early hours of the morning. Town Pastors help to calm volatile situations and to reduce crime and disorder. They also mOVe dangerous items (such as bottles and glasses) from the streets. Statistics are compiled for the year, showing 'Town Pastor Activities, within each of frfteen specific categories. .Town Pastors ensured the personal safetylwellbeing of 197 people. this included making sure vulnerable people got safely to their transport, were walked home, or were reunited with friends. .Town Pastors cared for 35 people who were excessively drunk and unable to look after themselves. In addrtion, each person was kept safe from theft of personal belongings or becoming a victim of crime, assault or sexual assault. •Town Pastors gave out 335 bottles of water, primarily helping to rehydrate those who have consumed large quantities of alcohol. .Town Pastors gave pastoral support and care to 67 people who were facing significant issues, distressed andlor have mental health issues. •On 46 occasions Town Pastors were able to prevenvreduce crime, often by defusing fights or calming potentially aggressive situations. This reduced personal injury and the need for police intervention or for arrests to be made. .Town Pastors removed over 366 bottles and glasses (potential weapons) from the streets of Bury St Edmunds. .Town Pastors had 38 interactions with people who are homeless (or presenting as homeless) and 7 srtuations where they observed but didn't interact with someone who is homeless (or presenting as homeless).
Lack of interaction is usually due to the person being asleep. These figures show that Town Pastors have been busy as they have patrolled on Saturday nights during the year. It should be noted that these figures are lower than pre-pandemic statistics which included patrols on two nights each weekend. The effects of the Covid-19 pandemic have continued to have an impact on recruitment. due to many people still being reluctant to commit to new volunteering roles. This trend is being seen across churches and the voluntary sector. Maintaining an adequate level of volunteers is an ongoing challenge. Town Pastors (Bury St Edmunds) closed the year planning a recruitment drive in preparation for a Town Pastor training course taking place in MaylJune 2024.
Section E Financial review Town Pastors {Bury St Edmunds) has a policy to hold unrestricted reserves of between four and six months of forecast expenditure. Brief statement of the charity's policy on reserves Town Pastors (Bury St Edmunds) were again blessed with higher than expected income during 202312024 resulting in a good level of reserves, particularly in the latter part of the year. On 31 st March 2024 Town Pastors {Bury St Edmunds) had just over 6 months reserves, being the top of the policy range. Looking forward, reserves cover is forecast to oscillate between 4 and 5.5 months for the remainder of 202412025. Details of any funds materially in deficit Further financial review details (Optional Infonnatlon) Town Pastors {Bury St Edmunds) main sources of funding received during year*nd 313t March 2024 were: Crime and Disorder Reduction grant from Suffolk Police and Crime Commissioner Donations from local churches Donations from individuals Donations from organisations and businesses You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Total income for the year to 31 March 2024 is £21,990 (2024: surplus over expendrture £322). {2023.. £19,240 with an income deficit of £1,976). Reserves at the yearénd are £12,296 (2023". £11,974). No restricted fund were held at 31 March 2024 (2023. £2,000). Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature(s) J.J. L.fy5 Full name(s) Position (eg Secretary. Chair. etc) John Leonard Sullivan Joanna Jane Lankester Copsey Chair Co-ordinator Date 24.6.2024
T¢)wn Pastors (Bury St Edmunds) 1157108 ments accounts CHARITY COMMISSION FOR ENGLANO AND WALES Recei tsand For the yearfrom 1#t April 2023 To 3181 March 2024 | PAgTO Section A Receipts and payments Unyestrfcted funds Re$trletèd funds Total funds Last year Rocelpts Grant: Suffolk Police and Crime C(xnmlssloner Grants.. Others Church giving Individu81 glvlng Glft Ald Donatlons from orgenlsath)ns Income from events organlsed by thlrd p8rti6s Interest on funds on dopo¥tt Sundry Incomfj Total rolpt9 INote 2) 10,500 10,000 2.000 4,553 812 828 305 25 828 10 25 10 579 1,270 14 12 102 10 102 10 Paym•nt• Operatlng cost8 Pastors operating costs Pastors equlpment Pa8tors untfornis Pr8yer Basa costs Prayer Base travel Personnel and trainlng DBS checks and sundry axp8n80s Sub-tot•l: Operatlng co•ts 823 720 931 781 t30 1.255 416 385 60 720 172 118 366 1.623 437 391 319 25 116 Admlnl8tratlon coats Coordinators $818ry Penslon contrlbutions Staff travelllng and tralnlng c08ts Town Pastors Central contr5bution Insurance Office and tralnlng equipment Stationery and postage Telephone and broadband costs Subscriptions and Ilcences Sundry expenses Sub40ts1: Admlnljtratlon eosts 8,898 14487 435 13,742 412 601 703 515 654 303 240 83 435 368 580 580 532 532 73 293 Total Pa8n18 519 Nat rocoiptsI(payments) Transfers botween funds 2,322 322 (7.976) Funds as at 1st April 2023 Funds as at 31st March 2024 9.974 12,296 2,000 11.974 12296 13,950 71,974 Bury Tcrlm Paslors Charity No. 1157108
Town Pastors (Bury St Edmunds) CHARITY COMMISSION FOR ENGLANO AND WALES 1157108 ments accounts 31sl March 2024 Recei tsand YtswN For tha )wfrom 1st Aprfl 2023 p4gTO Section B Statement of assets and liabilities at the end of the year Year to 3°ISt Nlai'ch ?.02l> Unrestricted Restrlcted funds funds Total funds Funds: represontod by. Bank current deposlt 8ccounts 11257 12,257 Cash in hand Cr&ditor. Town Pastors Central Totsl fund8 101 {62) 11296 101 162) 12,296 Section C Notes to receipts and payments accounts 1. Accountlng pollcles Accountlng ba818 The acLounts, indudlng notes thereto. show all funds which are govemed by the Charity presented on a cash received and paid basis. The accounts are prepared in accordance with the requirements of th8 Chartties Act 2011. Fund accountlng Unreslrfcted funds Gan be used in accordance tti the charitable objecuves at the dlscretlon of the trusteeB. Restrict8d funds can only be used for specified purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are ralsed for speclfic wrposes. Further explanation of the natura and purpose of each fund Is Indudad in not8 2. 2. Grants recelvod and othor rnstrlcted Incomo funds La8ty&8r Grnnts recelved Suffolk PcAice and Crlme Commissioner Crime and Disorder Reduction Grant- apportionment of gr8nt avrfarded to Town P8Stor schemes in Suffi)Ik (Foroperating expendrfure inGlui*ng 8 po0 of3tsff Gosts and administr8b.ve overld$ ) Funding from Suffolk Communty Foundation through: Suffolk Givlng Fund (Forstaff and vdunteer costs) sub-total: Grants (ro8trlcted Incom•) 10,500 10,000 2,000 12,000 Othw r•strlet•d Ineomo: Bury St Edmunds Round Table (For office and trn'nlng equipment) Indlvidual donauon (For statiory) 250 10 Total rnstrlcted Income 12,250 BuryTryMI Pastu Charity No. 1157108
Town Pastors (Bury St Edmundsl Known as.. Bury Town Paslo CHARIYY COMMISSION FOR ENGLANO AND WAL£S 1157108 ments accounts Recei ts and rowN For the ygarfrom 1st Aprtl 2023 To 31st •Aar¢h 2024 pgTO Section C Notes to receipts and payments accounts continued 3. Guarantees and secured debts The trustees confim, In accordance the Charltable Incorporated Organisations (G8neral) Regulatlons 2012. that at the year end th8 CIO did not hav8 any outstanding guarantees to third parties nor any debts secured on assets of the CIO. 4. Trustees remuneratlon and benefits Mrs J J L Copsey. is a truste8, is employed as Charity c(inatOr aThJ. as provld8d by the Charity ConstKution she is remunerated in that role. During the year remunerats.on paFd. induding employers penslon contributlons and pay rdled benefrt8 was £15.162 (2023.. £14.394). She is Thjt renumerated for work as a trustee of the charlty. Excluding reimbursed out of pocket expenses incurred %tholty in respect of the operation of the Charity, there were no other payments made to trustees during the year in their capacity as Chanty trustees. Section D Approval The Board of Trustees have appmved th8 receipts and paym8nts accounts for the year to 31 st March 2024 on pages 1 to 3 abova and th8 acCnts are 8wned ¢Jn their behalf ty. Slgnabjre Prfnt Namg Dats of roval John Sulllvan (Chalr) 01.7.24 Dorgk Gadd (frwurer) 8ury Tn Pa6trs Ch8rtty No. 1167108
Town Pastors (Bury St Edmunds) Operating as: Bury Town Pastors Independent Examiner's report to the Trustees I report on the attached accounts for the year ended 31 March 2024. Respective responsibilities of tbe Trustees and Examiner As the Trustees of Town Pastors (Bury St Edmunds) you are responsible for the preparation of the accounts. You consider that there is no legal or other general requirement for either an audit or an independent examination but you have requested an independent examination be perforn]ed. It is my responsibility to examine the accounts. to follow the procedures that I consider necessary in order to make the statement below and to state whether particular matters have come to my attention. Basis of Independent Examiner's report Insofar as they are relevant to the accounts of Town Pastors (Bury St Ethnunds) my examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as the Trustees concerning any such matters. The pro¢¢dur¢s undertaken do not provide all the evidence that would be required in an audit and consequently. no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the ststem¢nt below. Independent EMIner'S Statement In connection with my examination, no matter has come to my attention which: l. gives me reasonable caus¢ to believe thaL in any material respecL the requirements to keep accounting records and to prepa accounts which accord with the accounting records have not been met or in my Opinio attention should be drawn in order to enable a proper understanding of the accounts to be reached. Colin Firth l O Garden Close Great Barton Bury St Edmunds Suffolk IP312SY Dated..........21.:-:1.,.