Trustees. Annual Report for the period Penod start date Period end date Towp* YÈar 2022 Tow ' PASTO 31" March To p&STO Section A Reference and administration details Charity name Town Pastors (Bury St Edmunds) Other names charity 18 known by Bury Town Pastor6 Reglstered charity number16f any) 1157108 Charlty's principal address Sundial House, Bargate Lane West Row Bury St Edmunds Postcode IP28 8PS Names of the charlty trustees who manage the charlty Okn aclvd 11 not f¢r TAho Offl¢•111 any) Name af lor botyl ontitl•d Ifan John Sullivan Chair Co-ordinator Joanna Cops8y Derek Gadd Philip Lloyd-Jones Benjamin Greeves Treasurer Appointed 23.11.2021 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charfty, if any, Ifor example, any custodian trustees) Name Dates acted rf not for whole TAR March 2012
Names and addresses of advisers (Optional inf0mtion) of adviser Name Address Nama of chiaf executivo or names of sonior staff members (Optional infornlation) Section B Structure, overnance and mana ement Description of the charity's trusts Type of goveming document Constttution How the chanty is constituted Charitable Incorporated Organisation Trustee selection methods Appointed ty existing Trustees Addltlonal governanc• Is$u•$ (Optlonal Infomiatlon) The Trustees of T¢)wn Pastors (Bury St Edmunds) have given onsideration to the major risks to vthich the chanty is exposed and satisfied themselves that systems or procedures are eslablished in order to manage those risks The Trustees of Town Pastors (Bury St Edmunds) a180 ensure that appropriate insuranc£ cover 18 maintained. You may choose to include additional infomiation, where relevanl, aboui.. policies and procedure8 adopted for th8 induction and training of tru8tee8', the charity's organisational structure and any wider network wrth which the charity • relationship wrth any related parties., trustees, consideration of major risks and the system and procedures to manag8 them. Section C Ob ectives and activities To advan the Christian faith for the benefrt ofthe public in Bury St Edmunds Suffolk and surrounding districts and in other parts of the United Kingdom or the wortd as the trustees may from time to time think fit particularly but not exclusively by means of caring, listening and helping people on the streets and at various venues day or nht and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable Work of the chari Summary ofthe objects ofthe charlty set out in its governlng document TAR Mar¢h 2012
Town Pastors (Bury St Edmunds> express their Christian faith for the benefft of the public by patrolling the bar and club area of Bury St Edmunds town centre from 10.00pm- 4.00am on Friday and Saturday nights, offering care and support to those in need. While on duty, Town Pastors are supported by a prayer team", some praying at a town ntre venue and some in their own homes. The main xtNrties undertaken for the benefft of the publi¢ in general are.. .Helping lo make people feel safe (fear of crime is a very real issue}. •Helping those who have consumed excesstve amounts of alwhol. Tovm Pastors care for and support vulnefable, intoxicated individuals who are incapable of looking after themselves and might othèrwise be subject to assault andlor in need of medical attention. As well as helping to keep people safe. this decreases the necessity for police inteNention, ambulance call-outs and hospital admissions. .Defusing Potentially violent situations. Town Pastors are often able to calm tense or aggressive srtuations by providing a fn'endly presence, in a non-iudgemental and non-confrontational way. .Reducing crime and anti-social behaviour. Town Pastors are visible apable guardians and have an important role in discouraging crime and anti-swal behaviour. .Giving pastoral care and support for individuals in distress, with difficult or overwhelming personal rircumslan¢es andlor with mental health issues. .Providing water which improves hydration and general attitud8 th8refor8 reducing the risk of intolerant or aggressive behaviour. .Providing chocolate which raises blood sugar levels, which are frequently significantly lowered by the consumption of excessive alcohol. Summary of the main activities undertaken for the publlc beneflt In relation to thaso objects linclude within th18 8eCtlon the statutory declaration that trustees have had regard to the guidanco Issued by the Charlty Commission on publlc benefltl The Trustees of Town Pastors (Bury St Edmunds) have carried OLrt the purposes of Town Pastors (Bury St Edmunds) for public benefit by making decisions that have had due regard for public benefit guidance when exercising any powers or duties to which the guidance is relevant. Addltlonal datails of obJectlvM and a¢llvltlu (Optional Inforniatlon) Contribution made by volunteers The Trustees of Town Pastors (Bury St Edmunds) ad(nowledge the service to the community and dedi¢ated commrtment of all the Town Pastors and of all the Prayer Team members who support the Town Pastors while they are on duty. You may choos• to include further stat8ments, where relevant, about: policy on grantMaTra. policy programme related investment,. Volunteering as a Town Pastor or as a Prayer Team member involves being on-duty at anti-sooal hours beeen 10.00pm and 4.00am. The Trustees of Town Pastors (Bury St Edmunds) are very grateful for all the volunteers who give up not only their time bLrt also their sleep, to help ensure the safety and well-being of those enjoying a night out in Bury St Edmunds. contribution mad8 by volunteers. TAR March 2012
Section D Achievements and performance Town Pastors (Bury St Edmunds) have approximately 15 active Town Pastors and 40 Prayer Team members drawn from approximately 30 dfftererrt churches of various denominations in Bury St Edmunds and sUound1g area. Ail are volunteers who commit to being 'orFduty' on a month. Summary of the main achievements of the charty during the year Town Pastors (Bury St Edmunds) t*gan the year in the frustrating position of being unable to patrol, due to the third lockdown and continued Coronavirus pandemic restrictions. trustees continued to have measures in pla to safeguard the charity during this difficult period. to ensure that the charty would survive and be able to continue providing a seNice when th8 restnctions were lifted again. These measures induded the Cothordinator continuing to be on FlexiwFurlough (working minimal hours when necessary), Claiming financial assistance under the HM Revenue & Customs Coronavirus Job Retention Scheme and keeping in regular contact with volunteers. The CrdinatOr remained on Flexi-FurfotJgh unts'l the Coronavirus Job Retention Scheme (CJRS) ended on September 2021. Restrictions began to be eased in Apn'l 2021, with pubs and bars reopening in May 2021. Town Pastors (Bury Sl Edmund8) continued to lead the way for Town Pastor schemes in Suffolk and Norfolk. assessing risks and updating addrtional measures (in line with govemment guidelines) for Town Pastors to be able to patrol in a safe Covid-secure way. minimising risk$ for the Town Pastor team and the people that the Town Pastors meet on streets. In May 2021 Town Pastors {Bury St Edmunds) undertook fvio pilot patrols on Saturday nights to test out the updated additional procedures. Town Pastors were very well reiVed on the pilot patrols and many people expressed their appreciation for Town Pastors being on patrol again. Regular patrols on Saturday nights resumed in June 2021 and continued throughout the year. Due to low numbers of volunteers and to minimise risk of transmrtting Coronavirus, Town Pastors patrolled on one night week instead of both yekend nights (enabling all ilems to be quarantined befv4een shffts}. To minimise risks of transmitting Coronavirus in the Town Pastor base, the trustees limited patrols to on8 pair of Town Pastors patrolling on Saturday nights until the end of September 2021. Due to the Coronavirus pandemic, Town Pastors (Bury Sl Edmunds) had not been able to do any recrurtment or training. A significant number of Ti)wn Pastors and Prayer Team members have found rt necessary to resign during the pandemic. leaving a low number of active volunteers. Despite there still being a considerable amount of fear and apprehension about being with people and engaging with new things caused by the pandemic, Town Pastors (Bury St Edmunds) recruited and trained two new Town Pastors and four Prayer Team members between September and November 2021 Town Pastor5 (Bury St Edmunds) were delbghted to appoint Ben Greeves as a trustee in November 2021. TAR Marth 2012
Section D Achievements and performance The trustees are very grateful for the financial support received during the year, induding from the Coronavirus Job Retention Scheme, grants and donations. Continued grant support from SLrffolk Police and Crime Commissioner for Town Pastor schemes across Suffolk (including Bury St Edmunds) has also been greatly appreciated. Durirg the year, Town Pastors Worked alongside other agencies, induding the police, ambulance sepiice and CCTV control room staff, helping to make Bury St Edmunds a safer pla on Saturday nights. Town Pastors are involved in providing assistance to those in need and helping to get people safely home in the early hours of the morning. Town Pastofs hélp to ¢alm volatile situations and to reduce crime and disorder. They also remove dangerous it$ (Sud) as Lwjttles and glasses) from the streets. Statistics are compiled for the year, Shong 'Town Pastor Activities, wtlhin ea¢h of fifteen specffjic Gategories. •Town Pastors ensured the personal safetyiwellbeing of 139 people,. this included making sure vulnerable people got safely to their tran8POrt, were walked home. or were reunited wrth friends. .Town Pastors cared for 40 people who were excessNely drunk and unable to look after themselves. In addrtion, each person was kept safe from theft of personal belongings or becoming a vi¢tsm of crime, assault or sexual assault. .Town Pastors gave OLrt 239 bottles of water, primarily helping to rehydrate those who have consumed large quantrties of alcohol. .Town Pastors gave pastoral support and care to 52 p80pI8 who were facing signrficant issues. distressed andlor have mentsl health issues. .On 34 occasions Town Pastors were able to prevenVredu¢e crime, often by d8fusing fights or r21ming potentially aggressive situations. This reduced personal injury and tha need for police intervention or for arrests to be made. .Town Pastors removed over 350 dangerous items (potential w8apon81 from the streets of Bury St Edmunds. These were mainly glasse8 and bottles. •Town Pastors had 24 interactions with people who are homeless lor presenting as homeless). It should be noted that these figures are lower than previous y8ars, but this is to be expected considenng that: Town Pastors were only able to patrol for ten and a half months. Town Pastors only patrolled on Saturday nights. Patrols were limrted to one pair of Town Pastors on patrol each Saturday night until the end of September 2021. These figures Show that, despite thallenges of the pandemic, Town Pastors have been busy as they have patrolled during the year. Generally. people have retumed to prevpandemic pattems of going out on a Fnday and Saturday night, so there is a considerable need for Town Pastors to be out on patrol on Fnday nights. as well as Saturday nights. In order to restore an adequate level of volunteers, Town Pastors (Bury St Edmunds) dosed the year planning a recruitment drive and a Town Pastor training course for MaylJune 2022. TAR March 2012
Section E Financial review Town Pastors (Bury St Edmunds) has a policy to hold unrestricted reserves of three to five months expendtture. Town Pastors (Bury St Edmunds) were blessed wth higher than expected income during 2021r2022 results'ng in higher than average reserves, particularly in the latter part of the year At 31° March 2022 Town Pastors (Bury St Edmunds) had just over 7 months reserves, exceeding the policy rarKJe. Subsequent to the year end, reserves cover has settled back and is forecast to oscillate within the margin of 3 to 5 months for the remainder of 202212023. Brief statement of the charity's policy on rVeS Detalls of any funds matsrlally in deficit Further financial reviow details (Optional infomiation) Town Pastors {Bury St Edmunds) main sources of funding received during year-end 3181 March 2022 were.. Crime and Disorder Reduction grant from Suffolk Police and Crime Commissioner Funding from Suffolk Communty Foundation through Hodge and Shallow Fund Funding from Suffolk Communty Foundation through Birketts Fund t)onation from St Eds Running Festival and sponsorship raised by individual entrants Donations from local churches Donations from individuals Donats'ons from organisations and businesses You may ch008• to indude additional information, where relevant about-. the charity's principal SoUrS of funds (including any fundraising). how expenditure has supported the key objectives oflhe Gharity., investment policy and objeiveS including any ethical investment policy adopted. Total income for the year to 31 March 2022 is £26,533 {2021. £15,487) and the surplus over exp8ndttur8 is £8.313 (2021. surplus over expenditure £355). Reserves at the year-end are £13,950 (2021.. £7,637). including restricted funds of £3,384 2021.. £492 Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Slgnaturels) Full namelsl Position leg sretary, Chair, etr) John Leonard Sullivan Joanna Jane Lankester Copsey CUAI co-001 ftro Date TAR March 2012
T(AVn Pastorn (Bury St Edmund81 1157108 ments accounts CHARITY COMMISSION FOR ENGLAND AND WALES Recei tsand Ttjw F•x th• y•arfm l•lAprM 2021 To Jl•tM•rch 2022 pAs"- Section A Receipts and payments Unrostrbcl•d R¢stri¢t¢d Tolal fundB LaStr R•¢eipts Grant.. Suffolk PolK• rd Crime Commi88i(Thr Grants. Other8 Church giving Individual gfving Glft Donations frcm org8n18atlons Income from evenl$ organlsed by ttNrd pwt Intere8t on funds on Sundry income Totsl rnc•lpts 800 121 10 10 Op8ratlng ¢osts Poslors OPeT8lng CC4ts Pastors equlpment Pastm unlfom8 Prayer Base c08ts Prayer Base travel P•r3onnel and training D8S checks 8llfJ $un(Jry expenses 8ub.totsl: Op•Atlng Go•t• io 578 839 42 12 193 42 889 238 612 877 80 15 300 941 983 Admlnlstratlon ¢o•t• Coordinatorg salary Pension contributions Stsff Iravelling and troining costs. Town Past¢ys Central contributron Insurance Offi¢e equipment Stationery and p Telophone and broadband costs Subscriptions and Sundry expenses Sub.totsl: Admlnhtralk•n c¢)•ts in8 129 102 10.412 265 413 13,140 12.680 380 71 100 516 soo 1A98 328 1A98 88 240 81 52 Total yment# Net receipts11nts) Trnrnf•Ys l)otwn fund• Fd$ as at 1st Aprll 2021 Ftmd8 as at 31st Mar¢h 2022 6,313 7.145 10,566 492 7.637 13.950 7,282 7,637 Bury PastCrf5 ¢h8rty No. 11571
Town Pa•torn IBury St Edmund81 1157108 ments accounts CHARITY COMMISSION FOR ELAND AND WALES Recei tsand Forth• 1stApiil 2021 To 31strth 2022 p4gTO Section B Statement of assets and liabilities at the end of the year Year to 31st March 2022 Unrostrlctod Restricted Total lund8 B•nk ¢xrrent depwt 10.635 14019 Cash in haThJ Crethtor.. Pastorn Central 13 13 1821 10.586 1821 13,9SO Section C Notes to receipts and payments accounts 1. Accountlng pollcl•• Accounllng basil The accounts. WlUdIng notes thereto, shthv all funds vkni¢h are go¥med by the Charity presented on a cash received and ba8is. The x)Unts we aceordarKX th• rnquirements of th8 Charities Act 2011. Fund accountlng Unrestricted lunds can be u9ed in accordance th8 ejwitable ob•s at the dlscretlon of the truslees. Reslri¢ted fund8 can onty be used ts Spe¢ffi puryY)ses within the objects of the Charity. RestrictVm8 ari80 specified by the donor or vknen funds are rawj for SFecik purposes. Further 0Xpknat of tho nthre and purpose of oac fund 18 includéd kn n(kn 2. 2. Grants recolved and othèr re8trlcted Income fund• Last year Grants rnCoiv•d Suffolk PolKe and Crim8 CommissKw Crtme and Drder RthJuctM)n Grant- appOrtrnent of grant warded to Town Pastor gchemeg Suffolk IF0•ting expend#urn 8 ptylknn ofsl)ff administrntsw ov8thè8ds) HM Revenue & Customs Corona¥inM Job Retention Scheme Grant (for up to 80% of staff salary) Funding from Suffolk Communty Foundation through: Hodge and ShalkyN FurKI (Foroper81)n8Iand•th7wth w*ng pmpoftson oltravel, trBlning cfjsts) Fund caffied fon¥anl 8t rh8 y88r8nd £1,818 Birketts Fund {For5t4ff 5818ry8nd balling tJ)stsJ ) Fund c8rri8d forw8rt1 at the year end £l.566 Sutotal. Grnnts Iroslrfd•d Incom•) 5,910 5.611 17 11,521 Total rntrl¢tod In¢om& 11,521 Bury Pastors Charity No. 11577Q8
Po$tor8 IBury St Edrnunds) i CHARITY COMMISSION FOR ENGLAND AND WALES 1157108 ments accounts Recei tsand YDVw F¢Yth•>wrfrom 1$t)rt12021 To 31st Mav¢h 2022 PASTO Section C Notes to receipts and payments accounts continued 3. Guarantees and secured debts The trustees confwm. in a¢(rdance V1h the Charilablè 1MPOral Organisat#>ns (General) Regulations 2012, that at thè year end the CIO dKI not hav8 any rtstand11¥j guantee8 tt) thd part$ nor any debts Sacurod on assets of the CIO. 4. Trustee8 remun•ratlon and benoffts Mr$ J J L Cop8ey, is a trustee. is emph)yed as Charity Coordinalw and. a8 provided by the Char Constitution she remuner8tsd in that role. During the remuneratlon paid, including emph)yers rthslon contributions and pay rolw beneffts was £13.774 {2021'.£13,300). She is not renumerated for V•DTk as a trustee of the ¢harlty. Excluding 1mbur8ed out of pocket expenses kncuffed tholty in respect of the 0ration of the Charty, there Yre no other payments made to trustees during the year in th'r capacty a$ Chaiity trustees. Section D Approval The Board of Trustees have approd the r8ceipt8 and payments &counts for the year to 31st March 2022 on pages 1 to 3 above and the axounts are signed on their behalf by.. Sb3n•turn Pn'nt N Date ol ro John Sulllv•n {Chalr) LF. 1, 2clL D•r•k Gadd (Tr••Bur•r) Bury TO Pastors Chwrty No. 1157108
Town Pastors (Bury St Edmunds) Operating as: Bury Town Pastors Independent Examiner's reRM)rt to the Trustees I report on the attached accounts for th¢ y¢ar ¢nd¢d 31 March 2022. Respe¢tiv¢ r¢spoDsibililies of tbe Trustees And Examiner As the Trustees of Town Pastors (Bury St Fth)UIs) you are renSIble for the preparation of the accounts. You consider that there is no legal or other general requirement for an audit and that an independent examination is required. It is my responsibility to examine the accoun to follow the proc&lures that I co81der necessary in order to make the statement below and to whether particular matters have come to my attention. Bas18 of Independent Examfiner'8 report Insofar &8 they are relevant lo the accounts of Town Pastors (Bury St Fth)unds) my examination W&4 carried out in aceordance with the General Directions given by the Cljarity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presenled with those records. It also includes consideraiion of any unusual items or disclosures in the accounts and seeking explanations from you as the Trustees concerning any such matters, The procedures undert&en do not provide all th¢ eviden¢e that would b¢ required in an audit an(L consquently, no opinion is given L8 to whether the accounts present a'true and fair vie and the rep)rt is limited to those matters set out in the ststement below. Independent Examlner'8 St*temeDt In connection with my examination, no matter has come to my attethion which.. l. gives me reasonable cause to believe thaL tn any material respecL the requirements to kc¢p accounting rwords and to prw aoUnts which accord with the accounting records have noi been mel or in my opinion. attention should be drawn in order to enable a proper understanding of th¢ aOunt5 to b¢ rwh¢d. Colin Firth 10 Garden Close Great Barton Bury St Edmunds Suffolk IP312SY