Trustees. Annual Report for the period Period stsrt date Period end date TOWN Year 2020 Year 2021 TOWN PAS"-P& 31- From To Section A Reference and administration details Charity name Town Pastors (Bury St Edmunds) Other names charity is known by Bury Town Pastors Registered charlty number (If any) 1157108 Charity's principal address Sundial House, Bargate Lane West Row Bury St Edmunds Postcode IP28 8PS Names of the charity trustees who manage the charity DatÈs actsd rf notfor¥rt ear Trustee name Office fif any) Namè of person lor body) èntiV•d int trustee ifan John Sullivan Chair Joanna Copsey Derek Gadd c(OrdinatOr Treasurer Philip Lloyd-Jones 10 12 13 14 16 17 18 19 20 Names of the trustees for the charity. rf any, (for example. any custodian trustees) Name Datss acted rf not for whole ear TAR March 2012
Names and addresses of advisers (Optional infonnation) of adviser Name Address Name of chief executive or names of senior staff members (Optional inforniation) Section B Structure, governance and management Description of the charity's trusts Type of governing document Constituiion How the charity is constituted Charstable Incorporated Organisation Tnjstee selection methtsjs Appointed by existing Trustees Additlonal govemance issues Ioptional infomiation) The Trustees of Town Pastors (Bury St Edmunds) have given consideration to the major risks to bvhich the charity is exposed and satisfied themselves that systems or procEdures are estsblished in order to manage those risks. The Trustees of Town Pastors (Bury St Edmunds) also ensure that appropnate insurance cover is maintained. You may choose to indude additional infomiation. where relevant, about: policies and procedures adopted for the induction and training of trustees- the charitys organisational structure and any wider network with which the charity relationship with any related parties- trustees, consideration of major rtsks and the system and procedures to manage them. Section C Objectives and activities To advan the Christian faith for the benefit of the public in Bury St Edmunds SLrffolk and Suound1ng districts and in other parts of the United Kingdom or the world as the Irustees may from time to time think fit particularly but not exclustvely by means of caring. listening and helping people on the streets and at various venues day or night and to fulfil such other purposes which are exdusively charitable according to the law of England and Wales and are connected to the charitable work of the cha Summary of the objects of the charity set out in its governing document TAR March 2012
Town Pastor5 (Bury St Edmunds) express their Christian fatth for the benefrt of the public by patrolling the bar and club area of Bury St Edmunds town centre from 10.00pm - 4.00am on Friday and Saturday nights. offering care and support to those in need. While on duty, Town Pastors are supported by a prayer team; some praying at a town centre venue and some in their obvn homes. The main activities undertaken for the benefft of the public in general are.. .Helping to make people feel safe (fear of crime is a very real issue). .Helping those who have consumed excessive amounts of alcohol andlor drugs. Town Pastors care for and support vulnerable, intoxicated indtviduals who are incapable of looking after themselves and might otheiSe be subject to assault andlor in need of medical attention. As well as helping to keep people safe. this decreases the nessty for poli intervention. ambulance call-outs and hospital admissions. .Defusing potentially violent sttuations. Town Pastors are often able to calm tense or aggressive srtuations by providing a friendly presence, in a nonjudgemental and nonaconfrontational way. .Reducing crime and anti-social behaviour. Town Pastors are visible capable guardians and have an important role in discouraging crime and anti-social behaviour. .Giving pastoral care and support for individuals in distress, with drfficult or overvthelming petsonal ctrcumstances andlor wtth mental health issues. .Providing water which improves hydration and general attitude therefore reduang the nsk of intolerant or aggresstve behaviour. .Providing chocolate which raises blood sugar levels, which are frequently signfficantly lowered by the consumption of excessFve alcohol. Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publi benefit) The Trustees of Town Pastors {Bury St Edmunds) have carried out the purposes of Tovm Pastors (Bury St Edmunds} for publiG benefit by making deasions that have had due regard for public benefrt guidance when exerrysing any powers or duties to which the guidance is relevant. Additional details of objectives and aclivities (Optional inforniation) Contribution made by volunteers The Trustees of Tovm Pastors (Bury St Edmunds) acknowledge the semce to the communtty and dedicated wmmrtment of all the Town Pastors and of all the Prayer Team members vtho support the Town Pastors while they are on duty. You may choose to include further statements, where relevant, about: policy on grantmaking., policy programme related investment" Volunteering as a Town Pastor or as a Prayer Team member involves being orFduty at anti-social hours bètween 10.00pm and 4.00am. The Trustees of Town Pastors {Bury St Edmunds) are very grateful for all the volunteers who give up not only their time but also their sleep, to help ensure the safety and well-being of those enjoying a night OLrt in Bury St Edmunds. contribLrtion made by volunteers. TAR March 2012
Section D Achievements and performance Town Pastors (Bury St Edmunds) have approximately 25 Town Pastors and 42 Prayer Team members drawn from approximately 30 different churches of various denominations in Bury St Edmunds and surrounding area. All are volunteer5 who commit to .9 'on-duty On a month. Town Pastors work alongside other agencies, including the police, ambulan Setv[ and CCTV control room staff. helping to make Bury St Edmunds a safer pla on Friday and Saturday nights. Town Pastors are involved in providiro assistan* to those in need and helping to get people safely home in the early hours of the morning. Town Pastors help to calm volatile situations and to reduce crime and disorder. They also remove dangerous items (such as bottles and glasses) from the streets. Summary of the main achievements of the charity during the year Due to govemment restrictions put in place because of the Coronavirus pandemic {including social distancing and the dOSu of pubs, bars and clubs). Tobvn Pastor patrols were temporanly suspended on Friday 20 March 2020. Town Pastors (Bury St Edmunds) began the year in the frustrating Postbon of being unable to patrol, due to the first bckdown and continued Coronavirus pandemic restrtctions. The trustees put measures in pla to safeguard the charity during this difficuli period, to ensure that the charity would survive and be able to continue providing a service when the restriction vRre lifted. These measures included putting the Co-ordinator on furfough claiming financial assistan under the HM Revenue & Customs Coronavirus Job Retention Stheme and keeping in regular contact Vth volunteers. Town Pastors (Bury St Edmunds) led the way for Town Pastor schemes in SLrffolk and Norfolk, assessing risks and puttÈng measures in place for Town Pastors to be able to safely resume patrolling. In August 2020 the tntstees assessed the need for Town Pastors in Bury St Edmunds town ntre by out of unrfom walk-about, communication th local poli, CCTV and linSee$. In September 2020 the c(rdinatOr retumerj to work. During September and early October a great deal of work was then undertaken to put measures in place for Town Pastors to te able to patrol in a safe Covid- secure way, minimising risks for the Town Pastor team and the people that the Town Pastors meet on streets. This induded: Assessing risks arKI putting measures in place to mitigate risks. Arranging training on Zoom with a First Aid trainer to equip Town Pastors: with an understanding of how Coronavirus is transmitted., to relate to people safely and minimise risk of infe¢tion,' to administer care andlor first aid in a Covid-secure way., to use appropriate Personal Protective Equipment (PPE). Writing additional guidelines with regard to Covid-secure procedures at the Town Pastors base and on patrol. Delivering in-house Zoom training with regard to new prOdureS for keeping safe at the base and on patrol. Purchasing apwopriate PPE for Town Pastors. TAR 2012
Section D Achievements and performance In October 2020 Town Pastors (Bury St Edmunds) undertook two pilot patrols on Saturday nights to test out new procedures. Patrol times Vre amended to 8.00pm until midnight, in line with restrided opening for pubs and bars. Town Pastor5 were very well received on the pilot patrols. People expressed their appreaation for Town PastOf5 being on patrol again and indicated that the presence of Town Pastors helFed their wellbeing, and gave a feeling of ni)nnalcy in the challenging times of the pandemic. Regular patrols were due to recommen on Saturday evenings in November 2020 but were prevented by the November lod(down. The Co-ordinator then went onto Flexi-Furlough, working minimal hours Regular patrols resumed on Saturday evenings in Dernber 2020 but had to tE SUSFended again after only trwo weeks. due to soarsng CoronaNllrus Cases within West Suffolk. Patrols re not able to resume in January 2021 due to the third Iixkdown. which was still in place on 31 March 2021. The Co-ordinator remained on Flexi-Furlough, working minimal hours. Due to the government's Coronavirus restrTrctions. Town Pastors (Bury St Edmunds) has not been able to do any recruitment or training dLEring the year. A significanl number of Town Pastors and Prayer Team members have found it nSSary to resun during the year and, sadly, fNe Prayer Team memtErs have died. Numbers of volunteers are currently low. In order to restore an adequate level of volunteers, recNitment and training wtll be a priortty when restrictions are lifted. The trustees are very grateful for the financial support received during the year, induding from the Coronavirus Job Retention Scheme. Continued grant support from Suffolk Police and Crime Commissioner for Town Pastor schemes across Suffolk (including Bury St Edmunds) has also bn greatly appreL?ated. This financial support has enabled the chartty to continue during the extended periods of inactivty, and to end the year in a position of readiness to resume patrols when restnctions are eased and the pubs, bars and dubs are pemitted to reopen. TAR March 2012
Section E Financial review Brief statement of the haritys policy on reserves Town Pastors (Bury St Edmunds) has a policy to hold unrestricted reserves of three months expendtture. As at 31 March 2021 T¢)wn Pastors (Bury Sl Edmunds) had unrestricted reseNes (net current assets) of approximate four and a half months of projected annual expenditure for 202112022 (please note that projected expenditu for 202112022 is lower than would ordinanl be the case . Details of any funds materialty in deficit Further financial review details {Optional inforniation) Town Pastors (Bury St Edmunds) main sources of funding reiVed during yearnd 31 March 2021 were.. Crime and Disorder Reduction grant from Suffolk Poli and Crime Cornmissioner HM Revenue & Customs Coronavirus Job Retention Scheme Grant Donations from local churthes Donations from indiwduals t)onations from organisations and businesses You may choose to indude additional infomiation, where relevant about= the charity's principal sources of funds (induding any fundraising)., how expendtiure has SUPFX)rted the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Total income fcff the year to 31 Marth 2021 is £15,487 (2020.. £20,031) and the surplus over expendtiure ts £355 (2020.. deficit against expenditure is £1,824). Reserves at the yearr¥J are £7,637 (2020: £7,282) induding restricted funds of £492 2020: £492 Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustee5 Signature(s) Full name(s) Position (eg Secretary. Chair, etc John Leonard Sulltvan Joanna Jane Lankester Copsey Chair COrdInatOr Ilj loll TAR Marth 2012
Town Pastorn (Bury St Edmurrf181 CHARITY COMMISSION I FOR ENGLAND AND WALES 1157108 ents accounts Recei tsand TtJWN Far the yearfrom 1stAprll 2020 To 313t March 2021 p&gTO Section A Receipts and payments funds funds Total funds Lastyear Receipts Grant: Suffolk Poli¢e and Crime Commissioner Grants.. Others Church gNing I41vidual giving Gift Aid Donations from organisations Income from events Organi by third pates Interest on furTds cffi depostt Sundry income Total repts (Nde 21 10,000 1,589 4. 777 523 40 1.507 1.529 5.611 5.611 121 64 Payments Operatin9 Costs Pastors operating costs Pastors equipmenl Pastors unrforms Prayer Base costs Prayer Base travel Personnel and training DBS checks and sundry expenses sUtotal.. Operntlng costs 10 $78 10 $78 1,928 720 114 1,955 505 364 15 1S Administration costs Coordinators salary Pension contributions Staff costs paid on behalf of T¢)wn Pastors Central Staff travelling and training CL Town Pastors Central ¢)Jntribuknon Insuran Office equipment Stationery and postage Telephone and broadband costs Subscriptions and licences Sundry expenses Sutstotal.. Admlntstrntkn costs 3.611 12.680 380 12,248 365 62 851 1,323 490 91 415 276 112 71 11x1 71 100 81 81 10 Total paynKnts Net rePts/(PaYmentsj Transfers between funds Funds as at 1st April 2020 Funds as at 31st March 2021 [1,824) 6,790 7,282 7.637 9. 106 7,282 492 Bury Tovm Pastor5 Charity No. 11¥1108
T¢>wn P•¥torn (Bury St Edmundg) 1157108 ents accounts CHARITY COMMISSION FOR ENGLAND AND WALES Recei Forth• y•arfrom 1stApril 2tr20 To 31st March 2021 p4g"- Section B Statement of assets and liabilities at the end of the year Year to 31st March 2021 Total funds funds funds Funds: represented by: Bank (yJrrent and ¢kFQ5it 7.181 7.673 Cash in hand Creditor. Pastors Central Total funds (1131 7.145 1113) 7.637 Section C Notes to receipts and payments accounts 1. Accounting policies Accounting basis The accounts. induding notes thereto, sh(Av all funds vthith are govemed by the Chaiity presented on a cash re1ved and paid basis. accounts are prepared in &cordance ryth the requirements of the Charities Act 2011. Fund accounting Unrestricted funds ¢2n be used in accordance with the charitable objectives at the discretion of the truslees. Restricted fvnds can onty be used for Specif putsM)ses Ythin the objects of the charty. Restrictions arise wthen specFfied by the donor ¢x when funds are rdised for specik purposes. Further explanation of the nature and purpjse of eath fvnd is Incled in note 2. 2. Grants received and other restricted income funds L8Styear Grants recelved Suffolk Police and Crime Commissioner Crime arKJ Diwrder Reduction Grant- apporbonment of grant awarded to Tovm Pastor schern in Suffolk (Forcgeraiing expendItu induding a p(¥1K ofs*aff costs and administrativ8 overtjeth) HM Revenue & Customs CoronavinB Job Retention Sdieme Grant (fr)r up to 80% of staff s818ry) Funding from Suffolk Communty Foundation through". High SherÉffs Fund (F<Ystsff $81ary travelling costs) Center Parr£ Community Fund (FcoperatsOalexPendthlnCknty unrf(¥m4 trwning andprowSnS for Towyp Pa¥ors bags). Fund carried forward * the year end £492. Sub4otal: Grnnts Irestri¢ted income) 5,910 10,000 5,611 1,089 500 11.521 11,589 Other restricted income: eqpm?tandprOVisI¢s Total restricted income 135 11.724 11.521 Bury Past¢ Charity No. 1157108
TtY4vn Pastors (Bury St Ethnundsl 1157108 ents accounts CHARITY COMMISSION FOR ENGLAND AND WALES Recei tsand F¢rthe YrtrO IstA•rfl 2020 To 31¥t Alarch 2021 Section C Notes to receipts and payments accounts continued 3. Guarantees and secured debts The truslees confim). in 0rdare with the Charitable Incorporated Organisations (General) Regulations 2012. that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts ured on assets of the CIO. 4. Trustees remuneration and beneffts Mrs J J L Copsey, who is a trust*, is employ&J as Charity Coordinator arKI, as provided ty the Charity Constrlulion she is remunerated in thal role. During the year remuneration paid. induding empkjyers pensic contributions and pay rolled benefits £13.300 (2020I2.879}. She is not renumerated for work as a trustee of the chartty. Exduding reimbursed oui of pcd(et expenses incurred vthomy in respect of the operation of the Charity, there were no other payments made to trustees during the year in their capaity as Charity trustees. Section D Approval The Board of Trustees have approved the receipts and payments acCnts for the year to 31st March 2021 on pages 1 to 3 above and the accounts are SKJned ¢M their behalf ty. SBJrHbJre Print Name rovaS John Sullivan (Chair) 13,7,2oQl Derek Gadd (Treasurer) iS-0?-2c2l BuryT¢M P8Stor¥ Charity No. 11571L
Town Pastors (Bury St Edmunds) Operating as: Bury Town Pastors Independent Examiner's report to the Trustees I Tep)rt on th¢ attached accounts foT the year ended 31 Mawh 2021. RespeetÈve responsibilits¢s of the Trnstees and Euminer As the Trustees of Town P&8tots (Bury St Edmunds) you a responsible for the preparation of the accounts. You consider tbat th¢r¢ is no legal or other general requir¢Dnt for either an audit oran independent examiJthon but you have request¢d an independent exatnination be performeiL It is my responsibility to exami the accounts, to follow the Proced that I consid¢r necessary in order to Dk¢ the slatement below and to stth whether particular matters have Come to my attentio Basis of IDdependent Examiner's report Insofar as they are Televant to the accounts of Town Pastors (Bury St FAlmwids) my ex8miDatKon W&8 carried out in accordance WAth the General Directions given by the Clwity Commissioners. An examillknon includes a r¢vicw of the accounting trCOTds kept by the organisation and a comp&ison of thc accounts presented with those records. It also includes cottsideration of any unusual iteD]s or disclosures in the accounts and seeking explanations from you &8 the Trnstees concerning any such matt¢LS. The procedutes undertaken do not provide all the evidence that would be required in an audit all consequently, no opinion is gÉven to whether the accounts present a and fair viev/ and the reN)rt is ]imit¢d to those matt¢TS set out in the statement b¢low. IDdepeDdent Examiner's Staternent In Connection with my examillthoffj no matt¢r has come to my attention whiclL" l. giv Tlle reasonable cause to believe thal in any resrt the requirements to records have not been met or in my opinio attention should be dra¥D in order to enable a proper undwstanding of the a¢counts to Teache Colin Firth 10 Garden Close Bury St Edmunds Suffolk IP312SY