Harkstead Village Hall Financial Year-end Report – 31[st] March 2022
(Reg. Charity 1157106)
Summary:
Activity-related income to the hall was curtailed this year due to the continuing impact of Covid-19. The biannual auctions were not run but the Farmers’ Markets recommenced in May and continued monthly thereafter. No further Government Covid-19 grants were received.
Electricity consumption continued to be the greatest cost. Usage returned almost to the “pre-pandemic” level. Cost has followed pro rata due to a fixed-price electricity contract covering this period.
Maintenance expenses were approximately double last year’s, due to three significant expenditures:
| | £918 | Plumbing repairs |
|---|---|---|
| | £565 | Plants for the front-of-hall planting |
| scheme | & irrigation hose | |
| | £540 | Replacement water boiler (urn) for |
| kitchen |
Significant routine expenditures this year were:-
£744 Hall Insurance £539 Hall cleaner’s wages.
In summary, the village hall’s financial health has reduced, with expenditure exceeding income by £1,873 (39%). However, we have not had any Feed-in tariff (FIT) payments since May 2021 and I estimate that approximately £1,000 is owed, which would reduce the cash-flow shortfall to £873 (18% of income). The missing FIT payments has been followed up with SSE and the outstanding payment is expected soon.
Annual Income & Expenditure Breakdown:
We have three main sources of income:-
-
Hire of the hall
-
Events staged by the village hall
-
Solar panel feed-in-tariff
During the 2021/22 financial year the income from hall hires increased greatly from last year (£857) to £3,175, which is more
than the pre-pandemic income which averaged around £2,500. However, this was offset by not running the spring and autumn auctions, which previously earned around £1,000.
Net Annual Income:-
----- Start of picture text -----
Income Typical of last 3 2021-22
pre-pandemic years
Hall hire £2,500 £3,175
Events (Farmers’ £2,100 £1,143
Markets & Auctions) (FM & EA “Red Sky”)
Solar Panels £1,500 £437
(est. £1,000 owing)
Refreshments Sales £420 £93
Other: (interest, £75 £4
donations)
TOTAL £6,595 £4,852
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Annual Expenditure Breakdown:
* These
----- Start of picture text -----
Expense Typical of last 3 2020-21 are
years
Light & Heating £1,700 £1,333
Repairs & Maintenance £1,600 £2,276
Wages (Cleaner) £600 £539
Insurance £770 £744
Water & Sewage £340 £325
Donations & Gifts £250 £0
Rates £170 £42
Licences £130 £71
Capital Expenditure £0 £540
Other £250 £58
TOTAL £5,810 £5,928
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annualised figures that do not necessarily match exactly to the published accounts. The intention is to show costs associated with the period whether or not they were actually incurred in the period.
Financial position at 31[st] March:
Current Account: £4,272
Cash: £516
Reserves:
We hold approximately £55,000 in reserve. This is around 20% up on the previous year-end due to the addition of £5,000 of our COVID-19 grants into our Investment Fund and due to good investment returns. This reserve is split with approximately £7,000 on deposit and £48,000 invested in an ethical unit trust fund. The trustees consider these funds to be in line with the age and condition of the hall and adequate to meet unexpected costs.
Mike Fry. Treasurer. 2 1" May 2022
Ctr.arity Nar.e Hatrstead Vlllage Hall (CIO) No Irf apyl 1147106 Receipts and payments accounts CC16a For thg pgrfod To 01 -21 31-Mar-22 Section A Receipts and payments Unrestricted funds to $1 £ RestrO¢ted Endowment funds to the est £ to the nearest £ Totsl funds La$1 year to the nearest £ tothe nearest £ A1 RK8i Hire tsf H811 arKJ Equiprnent 3.176 857 Famiers, k&t + FarmeTr' Market Raffle Auetlon 342 11x1 137 93 100 Income frotn Solar Panrls RefrÈshments COIF CharitEs Deposit FurNI Dortn$ & Grft$ Governffnt Grant 17 Sub total (Gross income for ARJ 853 4.853 22,926 A2 As8Ot and Invoskngnt salos. (see table). Sub total 21928 A3Pa ghl aTr1 Heat"ng Repairs MalrrterrK* (Ino dea & ardengI Wages Insurance Water and Sewage Rates 1.333 1276 2.Zl8 539 1.025 258 790 325 32fj 460 cences 71 71 23 Events CernmLntyAction Suffo Sundry Expensfys Donallons S Gills Caprt81 ExpeThJituTe 50 35 1,374 4715 540 Sub total A4 Asset and inveslment purchasgs. {s¢6 tabl•l TabEes COIF Charities EthirAI In¥e8bnent Fd 10,000 Solar P8Mels P.paYrnent 754 754 Sub total 10,000 Net of recelpW(payments) A5 Transfers bebvgen funds A6 Cash funds last year end Cash funds thls yearend 18,97S 18.975 12.10 10,764 CCXX R1 &eounts {SS)
8 Statement of assets and liabilities at the end of the period Unrestrlctsd Rasthcted funds to nearest £ Endowmant funds to nearest £ Categories Detsils to rEaiest £ 516 1 Cash funds Barclays Current Acwunt COIF 4.272 7,315 Total funds 12,101.90 Mutt(s}) OK Unrestrlctod funds to nearest £ Endowment funds to nearest £ funds lo nearest £ Dètails Fund to whlch asset b810 unStrICted Current valu• tlonal 48,153 Detal COIF Chartbas EthKal Invthmt Cost loptionall 29,000 B3 Inveslment assets Pd to TAkh assot lon Currentvalue OMI D¢fails Cost{opttoTral} B4 Assets retsined for tho charity's own use Fund to whlch liabll Amount duo onal Wh•n du8 ttal B5 Liabilitles SKJnad by one ortwo tnjstées on behalf of all the trustees Dale of roval Signare Prnt Name Hon. Treasurer hiLHA&L FRY Chairnn Independent Examiner QE Hq bITe[ls iy CCXX R2 acmunts ISSI 1lW2022