REGISTERED CHARITY NUMBER: 1157087
WYTHALL TOGETHER (Charitable Incorporated Organisation)
REPORT OF TRUSTEES AND FINANCIAL STATEMENTS FOR YEAR ENDED 30 APRIL 2024
WYTHALL TOGETHER CIO
REPORT OF THE TRUSTEES
The Trustees present their report with the financial statements of the charity for the year ended 30 April 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1157087
Registered office
137, Hollywood Lane, Hollywood, Birmingham B47 5QJ
Trustees
C Turner (Secretary) H A Cleaver B Loader M Newton S Taylor (Chair 2024/25)
Volunteers
G Hurst (Hon Treasurer) S Peters ( Asst H Treasurer)
Bankers
Lloyds Bank plc Shirley, Solihull West Midlands
Barclays Bank plc Leicester
Legal Advisers
Veale Wasbrough Vizards Birmingham
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity was registered on 16 May 2014 as a charitable incorporated organisation (CIO) whose only voting members are its charity trustees. If the charity is wound up the members have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
Merger with Wythall Village Hall (Unincorporated charity 523213)
By a Deed of Transfer and Indemnity dated 1 September 2020 the trustees of Wythall Village Hall transferred to Wythall Together CIO all the transferable assets of the unincorporated charity, and by a Vesting Declaration dated the same date, Wythall Together was made the corporate trustee of the residual unincorporated charity (linked charity no.1157087-1) and its endowments.
Trustees
The revised constitution of the charity specifies that there must be at least three charity trustees and a maximum number of ten. The charity currently has 5 serving trustees.
The trustees are unpaid but may claim reasonable expenses incurred as a result of carrying out their duties. None were claimed during the year.
Recruitment and training of new trustees
Apart from the first charity trustees, every trustee must be appointed for a term of 3 years by a resolution passed at a meeting of the trustees. Trustees are appointed as and when vacancies arise having regard to the skills, knowledge and experience needed for the effective management of the charity. New trustees are provided with a copy of the constitution and are urged to familiarise themselves with the guidance and good practice published by the Charity Commission. Following the transfer of the Wythall Village Hall charity to Wythall Together and the retirement of Mrs Sue Baxter, three new trustees were appointed to the board effective from 13 June 2022. These additional colleagues were invited as existing users of the Village Hall.
Organisational structure
The day-to-day business of the charity is handled by a trustee (or trustees) and volunteers with specific responsibility for the particular matter in hand. The charity trustees must hold at least 3 meetings each year, but additional meetings are held as required to deal with specific business issues.
Employees and volunteers
The charity has no paid employees, and all activities are undertaken by the trustees and unpaid volunteers.
Related parties
No out-of-pocket expenses were claimed by any trustees during the year and there were no related party transactions.
Risk management & Investment strategy
Following the merger with Wythall Village Hall charity, the trustees will review any additional risks and investments at least once annually.
OBJECTIVES AND ACTIVITIES
Objectives
The objects of the charity as set out in its constitution are:
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To further or benefit the residents of the Parish of Wythall and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
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In furtherance of these objects but not otherwise, the trustees shall have the power to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance of such a centre and library for activities promoted by the charity in furtherance of the above objects.
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To advance the education of the general public by the provision of a community library.
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To provide transport facilities in the Parish of Wythall for people who have special need of such facilities because they are elderly, poor or disabled, people with young children or those living in isolated areas where there are no adequate public transport facilities.
ACHIEVEMENT AND PERFORMANCE
Activities during the year
The Dial-a-Ride community transport service was halted at the end of March 2020 and has not been resumed.
During the year the charity has resumed its support of the Wythall Dementia Alliance by funding the room hire and providing free transport for monthly Memory Café sessions. The residual grant from the Harry Payne Fund received in early 2020 has paid for the room hire. This residual fund was exhausted during the current year.
Wythall Village Hall
The charity became responsible for the village hall following the merger which took effect on 1 September 2020 and the number of room bookings has steadily increased since the Covid-19 pandemic. Long-standing clients and users have continued their activities and a number of new users have also been welcomed.
Income from room hire is the main source of income and this has remained relatively stable.
The major items of expenditure have been:
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New Sound System with 4 microphones and Bluetooth Link (This received grant support from Worcestershire County Council and Wythall Parish Council).
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Repairs to roof valley and blocked downpipes resulting in a watertight building.
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Repair and repointing of all brickwork
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High Level Interior clean and redecoration or internal gable wall.
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Repair and redecoration of front porch
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New Front Door
Utility costs have been significantly higher this year as per global prices but are expected to reduce in the following year.
The village hall also benefits from full exemption from payment of business rates granted by Bromsgrove District Council.
How our activities deliver public benefit
Our main activities and who we help are described below. All our current charitable activities focus on the provision of a centre for community use and the provision of community transport and are undertaken to further our charitable purposes for the public benefit.
The charity owns and manages Wythall Village Hall and runs the day-to-day operations of the community building and supervises maintenance and improvement works. Users of the premises include local voluntary bodies, the Parish Council and sporting and physical fitness groups. Users of all ages benefit from the activities including people with physical and mental infirmities.
FUTURE ACTIVITIES
The charity will consider new ways to raise funds whilst at the same time bringing benefits to the community. It will also develop a forward plan aimed at securing improved local community facilities.
Further planned improvements to the building include a major upgrade of the heating system and further repairs and maintenance of the external façade.
FINANCIAL REPORT
By a Deed of Transfer and Indemnity dated 1 September 2020 the trustees of Wythall Village Hall transferred to Wythall Together all the transferable assets of the unincorporated charity, and by a
Vesting Declaration dated the same date, Wythall Together was made the corporate trustee of the residual unincorporated charity (number 1157087-1) and its endowments.
A new independent examiner for the financial accounts has been appointed. On the advice of the independent examiner, the value of the land and buildings has been transferred from the Wythall Village Hall balance sheet to the Wythall Together balance sheet in line with the ownership or the title deeds.
See attached approved accounts
Signed: Seán Taylor
October 2024
2024 2023
|
Wythall Together
Overall Income and Expenditure Account Including Wythall Village Hall For the year ending 30 April 2024
| Income | ||||
|---|---|---|---|---|
| Room Hire and Social Events etc | £23,175.00 | £21,309.00 | ||
| Dividends from Charity Commissioners | £592.74 | £592.74 | ||
| Wayleaves | £13.63 | £13.63 | ||
| Non Invoices Cash Income | £75.11 | £27.50 | ||
| £0.00 | £0.00 | |||
| Sub Total Regular Income | £23,856.48 | £21,942.87 | ||
| Limoges Trust Grant | £2,000.00 | £0.00 | ||
| £0.00 | £0.00 | |||
| Wythall PC and Worcestershire CC Grants forSound | £3,000.00 | £0.00 | ||
| £0.00 | £0.00 | |||
| £0.00 | £0.00 | |||
| £0.00 | £0.00 | |||
| Sub Total Grants, donations Etc | £5,000.00 | £0.00 | ||
| Wythall Together Non Village Hall Income | £0.00 | £85.00 | ||
| TOTALINCOME | £28,856.48 | £22,027.87 | ||
| Expenditure | ||||
| Cleaners Costs | £4,535.56 | £3,754.27 | ||
| Water Rates | £445.64 | £357.17 | ||
| Gas | £4,693.62 | £1,972.42 | ||
| Electricity | £982.90 | £979.03 | ||
| BTWiFi | £578.29 | £475.60. | ||
| Refuse Collection | £533.52 | £952.12 | ||
| Insurances + Fire Checks | £1,211.07 | £2,097.66 | ||
| Repairs Maintenance and Sundries | £10,263.71 | £1,502.77 | ||
| Hallmaster License | £238.80 | £238.80 | ||
| Refunds | £155.00 | £140.00 | ||
| Energy | £544.17 | |||
| Sound System | £5,579.00 | |||
| Sub Total Regular Expenditure | £29,761.28 | £12,469.84 | ||
| Building and Renovation Work | £0.00 | £24,000.00 | ||
| Legal Fees for Merger with WT | £0.00 | £720.00 | ||
| Retirement Gifts | £0.00 | £0.00 | ||
| Discrepancy write off | £0.00 | £0.00 | ||
| Sub Total Irregular Expenditure | £0.00 | £24,720.00 | ||
| Wythall Together Non Village Hall Expenditure | £145.00 | £307.00 | ||
| Discrepancy Write Off | -£0.75 | : | ||
| TOTALEXPENDITURE | £29,905.53 | £37,496.84 | ||
| Surplus/Defecit | -£1,049.05 | -£15,468.97 |
I certify that this is a true reflection of the income and expenditure of Wythall Together for the year ending 30 April 2024 Signed| Abe2F ae| G F Hurst (Hon Treasurer) Signed } A Rand (Independent Examiner g 6hof {indep ) 204/24
Wythall Together
Overall Balance Sheet Including Wythall Village Hall _As At 30 April 2024
| _As At 30 April 2024 | : | ; | |||||||
|---|---|---|---|---|---|---|---|---|---|
| 2024 | 2023 | ||||||||
| Investment | |||||||||
| 1088 Shares in Charities | |||||||||
| Investment Fund (at Cost) | £21,766.96 | £20,443.63 | See Note 2 Below | ||||||
| Fixed Assets | : | ||||||||
| Land and Buildings | £285,000.00 | £285,000.00 | See note 1 below | ||||||
| LongTerm Assets | £306,766.96 | £305,443.63 | |||||||
| Current Assets | |||||||||
| Cash at Bank and In | hand | £26,995.70 | £28,059.75 | ||||||
| Room Hire Debtors | £1,395.00 | £1,380.00 | |||||||
| Current Assets | £28,390.70 | £29,439.75 | |||||||
| Total Assets | £335,157.66 | £334,883.38 | |||||||
| Liabilities | |||||||||
| Supplier Uncashed cheques | £0.00 | £0.00 | 1 | ||||||
| Total liabilities | £0.00 | £0.00 | |||||||
| ' | |||||||||
| NETASSETS | £335,157.66 | £334,883.38 | |||||||
| Represented By | |||||||||
| Capital Fund | : | ||||||||
| Opening Capital | £334,883.38 | £350,638.71 | |||||||
| Unrealised gain/(loss) | £1,323.33 | -£286.37 | |||||||
| Revaluation Reserve | £0.00 | £0.00 | |||||||
| Expenditure/Income Surplus/Deficit | ‘ | -£1,049.05 | -£15,468.96 | ||||||
| TOTALCAPITALAND RESERVES | £335,157.66 | £334,883.38 | |||||||
| Notestotheaccounts |
Note 1: The ownership of the land and buildings has been vested in the Charities Commission with effect from 7 January 1961
Transfer of this ownership to the Charity Wythall Togetherwas completed on 2/9/2021 The valuation of the land and buildings was assessed by Chivers Commercial and given as £285000 on 17/05/2022.
This value has been re-assigned to Wythall Together from Wythall Village Hall as it was on previous accounts To correctly reflect the legal ownership.
Note 2:The value of the holdings in the COIF Charities Investment Fund at 30/4/24 was £21766.96
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| confirm that the above balance sheet and attached income and expenditure account
have been prepared from the books and information supplied to me and| certify
the same to have been correctly prepared to thebest of my knowledge and ability.
_ Signed 3 + c ie G F Hurst (Hon Treasurer)
Signed A Rand (independent Examiner)
av)
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:
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Wythall Together (non Village Hall) Financial Report for Year ending 30 April 2024
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Opening Balance (Lloyds) at 30/4/23 £1,802.08
Income
Total Income £0.00
Expenditure:
10/10/2023 Memory Café Room Hire £105.00 chq no 000124
12/01/2024 Information Commissioner £40.00 chq no 000125
Total Expenditure £145.00
Surplus/Deficit -£145.00
Land and Buildings Value £285,000.00 See Note 1 Below
Closing Balance at 30/4/24 £1,657.08
Of which restricted funds:
Dial A Ride £166.00
Harry Payne Trust £0.00
Unrestricted Funds £1,491.08
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Note 1 The Title Deeds to Wythall Village Hall were asigned to Wythall Together by the Charities Commission on 2/9/21 The Valuation by Chivers Commercial on 17/05/22 was previously shown on Wythall Village Hall balance sheet This has now been transferred to Wythall Together to correctly reflect the legal ownership.
| confirm that the above balance sheet and income and expenditure account have been prepared from the books and information supplied to me and| certify the same to have been correctly prepared to thebest of my knowledge and ability. Signed J a Wate Signed Ao : 24/oalzg
G F Hurst (Hon Treasurer) A Rand (Independent Examiner)
Wythall Village Hall Income and Expenditure Account For the year ending 30 April 2024
:
;
| 2024 | 2024 | 2023 | |||||
|---|---|---|---|---|---|---|---|
| Income | |||||||
| Room Hire and Social | Events etc | £23,175.00 | £21,309.00 | ||||
| Dividends from Charity Commissioners | £592.74 | £592.74 | |||||
| Wayleaves | £13.63 | £13.63 | |||||
| Non Invoiced Cash | Income | £75.11 | £27.50 | ||||
| £0.00 | £0.00 | ||||||
| Sub Total Regular Income | £23,856.48 | £21,942.87 | |||||
| Limoges Trust Grant | £2,000.00 | £0.00 | |||||
| Donation For Christmas Tree | £0.00 | £0.00 | |||||
| Wythall PC and Worcestershire CC | Grants for Sound System | £3,000.00 | £0.00 | ||||
| £0.00 | £0.00 | ||||||
| £0.00 | £0.00 | ||||||
| £0.00 | £0.00 | ||||||
| Sub Total Grants, donations Etc | £5,000.00 | £0.00 | |||||
| TOTALINCOME | £28,856.48 | £21,942.87 | |||||
| Expenditure | |||||||
| Cleaners Costs | £4,535.56 | £3,754.27 | |||||
| Water Rates | £445.64 | £357.17 | |||||
| Gas | £4,693.62 | £1,972.42 | |||||
| Electricity | £982.90 | £979.03 | |||||
| BT WiFi | ‘ | £578.29 | £475.60 | ||||
| Refuse Collection | £533.52 | £952.12 | |||||
| Insurances + Fire Checks | £1,211.07 | £2,097.66 | |||||
| Repairs Maintenance | and Sundries | £10,263.71 | : | £1,502.77 | |||
| Hallmaster License | £238.80 | £238.80 | |||||
| Refunds | £155.00 | £140.00 | |||||
| Energy | £544.17 | ||||||
| Sound System | £5,579.00 | ||||||
| Sub Total Regular Expenditure | £29,761.28 | £12,469.84 | |||||
| Building and Renovation Work | £0.00 | £24,000.00 | |||||
| Legal Fees for Merger | with WT | £0.00 | £720.00 | ||||
| Retirement Gifts | £0.00 | £0.00 | |||||
| Discrepancy write off | - | -£0.75 | -£0.01 | ||||
| Sub Total Irregular | Expenditure | -£0.75 | £24,719.99 | ||||
| TOTALEXPENDITURE | £29,760.53 | £37,189.83 | |||||
| Surplus/Defecit | -£904.05 | -£15,246.96 | |||||
| certify that this is | a true reflection | ofthe income and expenditure of | |||||
| Wythall Village Hall | forthe year ending 30 April 2024 | : | |||||
| Signed | }Y,lt© | GFHurst | Hurst(HonTreasurer) | Treasurer) | : | ||
| Signed ( | a | ARand (IndependentExaminer) 27104/24, , |
:
2024
2023
3
2
‘
Wythall Village Hall Balance Sheet As At 30 April 2024
’
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Investment
1088 Shares in Charities
Investment Fund £21,766.96 £20,443.63 ‘ See Note 1 Below
Fixed Assets ;
Land and Buildings _ £285,000.00 £285,000.00 See Note 2 Below
Revaluation Reserve -£285,000.00 See Note 3 below =
Long Term Assets £21,766.96 £305,443.63
Current Assets
Cash at Bank and In hand £25,338.62 £26,257.67 S
Room Hire Debtors £1,395.00 £1,380.00
Current Assets £26,733.62 £27,637.67
Total Assets £48,500.58 £333,081.30
Liabilities
Supplier Uncashed cheques £0.00 £0.00
Total liabilities : £0.00 £0.00
NET ASSETS £48,500.58 £333,081.30
Comprising:
Earmarked reserves for Building Maintenance
Revenue Funds
Represented By : é
Capital Fund
Opening Capital £333,081.30 £348,614.63
Unrealised gain/(loss) -£283,676.67 -£286.37
Revaluation Reserve was £285k £0.00 £0.00
Expenditure/Income Surplus/Deficit -£904.05 -£15,246.96
TOTAL CAPITAL AND RESERVES £48,500.58 £333,081.30
discrepancy £0.00
Notes to the accounts
Capital fund comprising:
Earmarked reserves for Building Maintenance £0.00
Revenue Funds £48,500.58
Note 2: The ownership of the land and buildings has been vested in the Charities Commission
with effect from 7 January 1961
Transfer of this this ownership to the the Charity Wythall Together was completed on 2/9/2021
The valuation of the the land and buildings was assessed by Chivers Commercial
and given as £285000 on 17/05/2022.
Note 3: The independent The independent independent examiner identified that the the land and buildings value value should be assigned assigned to Wythall Wythall Together and and not the Wythall Wythall Village Hall balance
since the title deeds were were assigned to the ownership of Wythall Wythall Together by the the Charities Commission rather than than Wythall Village Hall
Note 1: The value of the the holdings in the COIF Charities Investment Fund at 30/4/24 30/4/24 was £21766.96 £21766.96
| confirm that the above balance sheet and attached income and expenditure account
have been prepared from the books and information supplied to me and | certify
theSignedsame to have been correctly3 Ae preparedimeto the best ofG my F Hurstknowledge (Hon Treasurer}and ability.
Signed eh | A Rand (Independent Examiner) :
i & Z 4/s 04(2OGn , 7p
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Transfer of this this ownership to the the Charity Wythall Together was completed on 2/9/2021 The valuation of the the land and buildings was assessed by Chivers Commercial and given as £285000 on 17/05/2022. Note 3: The independent The independent independent examiner identified that the the land and buildings value value should be assigned assigned to Wythall Wythall Together and and not the Wythall Wythall Village Hall balance sheet since the title deeds were were assigned to the ownership of Wythall Wythall Together by the the Charities Commission rather than than Wythall Village Hall Note 1: The value of the the holdings in the COIF Charities Investment Fund at 30/4/24 30/4/24 was £21766.96 £21766.96
| on the accounts
|
Section A Independent Examiner’s Report
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Report to the | Wythall Together
trustees/directors/
members of
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On accounts for the year | 30" April 2024
ended
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Charity no.:
hese aera
Set out on pages | | One to Five
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ended
Charity no.: 1157087 Company no.:
hese aera arrears usu errus ens cee eras ean omer eae eer ue a a ell
pages | | One to Five
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|report to the charity trustees on my examination of the accounts of the
Company for the year ended 30/04/2024.
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Responsibilities and As the charity’s trustees of the Company (who are also the directors of the basis of report company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myseif that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act”). In carrying out my examination, | have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent - examiner's statement _! have completed my examination. | confirm that no material matters have come to my attention which gives me cause to believe that: * accounting records were not kept in accordance with section 386 of the Companies Act 2006; or * the accounts do not accord with such records; or * the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or *the accounts have not been prepared in accordance with the Charities SORP (FRS102). | have no concerns and have come across no other matters in connection with the examination to which attention should be drawninthis report in order to enable a proper understanding of the accounts to be reached. {) 1 October 2018
IER
a Name: | Antony Robert Rand ) Relevant professional qualification(s) or body (if any): Address: | 42 Dark Lane Hollywood
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
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IER
2
October 2018