2021-04-30-accounts - Wythall Together

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REGISTERED CHARITY NUMBER: 1157087

WYTHALL TOGETHER (Charitable Incorporated Organisation)

REPORT OF TRUSTEES AND FINANCIAL STATEMENTS FOR YEAR ENDED 30 APRIL 2021

WYTHALL TOGETHER

REPORT OF THE TRUSTEES

The Trustees present their report with the financial statements of the charity for the year ended 30 April 2021.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity number 1157087

Registered office

The Croft Houndsfield Lane, Wythall, Birmingham B47 6LS

Trustees

S J Baxter S R Peters (Treasurer) C Turner (Secretary) G F Hurst (Chairman) S Wakeman H A Cleaver B Holmes

Bankers

Lloyds Bank plc Shirley, Solihull West Midlands

Legal Advisers

Veale Wasbrough Vizards Birmingham

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity was registered on 16 May 2014 as a charitable incorporated organisation (CIO) whose only voting members are its charity trustees. If the charity is wound up the members have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

Trustees

The constitution of the charity originally specified that there must be at least three charity trustees and a maximum number of seven. An amendment agreed by the Board in April 2020 increased the maximum number of trustees to ten in anticipation of the merger with the Wythall Village Hall charity which took effect on 1 September 2020. Accordingly, the existing trustees were joined by Helen Cleaver and Brian Holmes with effect from 2 April 2020.

The trustees are unpaid but may claim reasonable expenses incurred as a result of carrying out their duties. None were claimed during the year.

Recruitment and training of new trustees

Apart from the first charity trustees, every trustee must be appointed for a term of 3 years by a resolution passed at a meeting of the trustees. Trustees are appointed as and when vacancies arise having regard to the skills, knowledge and experience needed for the effective management of the charity. New trustees are provided with a copy of the constitution and are urged to familiarise themselves with the guidance and good practice published by the Charity Commission.

Following the transfer of the Wythall Village Hall charity to Wythall Together we have the opportunity to recruit additional persons with previous involvement in that other charity.

Organisational structure

The day-to-day business of the charity is handled by a trustee (or trustees) with specific responsibility for the particular matter in hand. The charity trustees must hold at least 3 meetings each year, but additional meetings are held as required to deal with specific business issues.

Covid-19 Epidemic

The activities of the charity and regularity of board meetings have been severely curtailed during the Covid-19 restrictions and Government advice has been strictly followed. Accordingly, the meeting of Trustees held in April 2020 was

undertaken by electronic means (telephone conference) as sanctioned by the Charity Commission.

Employees and volunteers

The charity has no paid employees and all activities are undertaken by the trustees and unpaid volunteers.

Related parties

No out-of-pocket expenses were claimed by any trustees during the year and there were no related party transactions.

Risk management

Following the merger with Wythall Village Hall charity, the trustees will review any additional risks at least annually.

OBJECTIVES AND ACTIVITIES

Objectives

The objects of the charity as set out in its constitution are:

To further or benefit the residents of the Parish of Wythall and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have the power to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance of such a centre and library for activities promoted by the charity in furtherance of the above objects.
To advance the education of the general public by the provision of a community library.
To provide transport facilities in the Parish of Wythall for people who have special need of such facilities because they are elderly, poor or disabled, people with young children or those living in isolated areas where there are no adequate public transport facilities.

ACHIEVEMENT AND PERFORMANCE

Activities during the year

As explained elsewhere in this report, the activities of the charity have been severely curtailed by the Covid-19 epidemic and the consequent Government restrictions imposed during the period April 2020 through to early 2021.

The Dial-a-Ride community transport service was halted at the end of March 2020 and has not yet been resumed until a full reappraisal of the demand for the service has been undertaken.

A donation was received from Becketts Farm Shop to support the running costs of Wythall Village Hall, for which the charity is now the controlling body.

During the year the charity has not been required to support the Wythall Dementia Alliance by funding the room hire and providing free transport for monthly Memory Café sessions as these activities were suspended due to the Covid-19 epidemic and restrictions.. The grant of £500 from the Harry Payne Fund received in early 2020 has therefore not yet been expended and will be carried over to the next financial year when the Memory Café resumes operation.

How our activities deliver public benefit

Our main activities and who we help are described below. All our current charitable activities focus

on the provision of a centre for community use and the provision of community transport and are undertaken to further our charitable purposes for the public benefit.

The charity controls and manages Wythall Village Hall and runs the day-to-day operations of the community building and supervises maintenance and improvement works. The charity became the legal owner of the Wythall Village Hall premises and land after transfer through the Land Registry after the year end.

FUTURE ACTIVITIES

The Dial-a-Ride service will be reviewed before resumption of operations.

The charity will consider new ways to raise funds whilst at the same time bringing benefits to the community. It will also develop a forward plan aimed at securing improved local community facilities.

The charity now controls and manages Wythall Village Hall following the merger of the two charities. All assets and liabilities have been transferred to Wythall Together along with restricted funds and land to be held on the same trusts as hitherto. The trustees are confident that this change will provide a sound form of sustainable governance for the village hall and will benefit its users.

FINANCIAL REPORT

See attached Form CC16a – Receipts and payments accounts

Charity Name Wythall Together

No (if any) 1157087

Receipts and payments accounts

For the period Period start date Period end date To from 5/1/2020 4/30/2021

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations - 170 - 170
Grants - general - - - -
Other income - - - -
Grants - community transport - - - -
Grants - Harry Payne Trust - - - -
- - - -
- - - -
- 170 - 170
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts - 170 - 170
A3 Payments
Insurance - - - -
Legal fees - - - -
Training - - - -
Dial-a-Ride transport - 573 - 573
Dial-a-Ride advertising - - - -
Dementia Alliance support - - - -
Donation - Wythall Village Hall - - - -
Other payments 40 - - 40
- - - -
Sub total [ 40 ] 573 - 613
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 40 573 - 613
Net of receipts/(payments) - 40 - 403 - - 443
A5 Transfers between funds - - - -
A6 Cash funds last year end 695 1,810 - 2,505
Cash funds this year end 655 1,407 - 2,062
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Restricted
Categories	Details		funds	funds
B1 Cash funds	Bank current	account *Total cash funds*	to nearest £ 1,073 - - 1,073	to nearest £ 1,161 - - 1,161
	(agree balances with receipts and payments account(s))		Agreement Error	Agreement Error
			Unrestricted	Restricted
			funds	funds
B2 Other monetary assets	Details		to nearest £ - - - - - -	to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use				- - - - - - - -
			Fund to which	Amount due
B5 Liabilities	Details		liability relates	- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
	Stephen Peters		STEPHEN RICHARD PETERS
	Greg Hurst		GREG	HURST

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CC16a
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Last year

to the nearest £

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212
-
82
1,000
500
-
-
1,794
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1,794

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468
-
-
796
-
270
-
56
-
1,590
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1,590 204 - 2,301 2,505

Endowment funds to nearest £ - - - -

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OK
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Endowment funds to nearest £ - - - - - -

Current value (optional)

When due (optional)

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Date of
approval
16/10/21
16/10/21
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