## **Trevone Village War Memorial Hall** **TRUSTEES’ REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31[ST] DECEMBER 2023** **Charities Commission Registered No. 1157076** Trevone Village War Memorial Trust – Charities Commission No. 1157076 ## **Trevone Village War Memorial Hall** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2023** ## **CONSTITUTION AND CHARITABLE STATUS** The Constitution of the Trevone War Memorial Hall Trust was adopted on the 23[rd] April 2014. The Charities Commission notified the trustees that they had granted Charitable Status to the Trust on the 16[th] May 2014. ## **PRINCIPAL ACTIVITY AND REVIEW OF THE BUSINESS** The principal activity of the Trust is the letting of the Hall rooms to the Residents of Trevone and Windmill. These lettings are made at reduced rate. Additionally, some lettings to commercial enterprises are made when the Hall is not otherwise occupied. The Hall is also used as a village meeting place for coffee mornings and for fund raising events for the Trust and other charitable organisations. Whilst the Hall is re-built, fundraising coffee mornings are being held in people’s homes. Fund-raising events have also been held at the WI Hall and at the Well Parc. ## **RESULTS** The results for the year ended 31[st] December 2023 are stated on Page 4. There was a surplus for the year of £28,845 (2022: Surplus of £84,971). ## **POST BALANCE SHEET EVENTS AND FUTURE DEVELOPMENT** The contract with Trevose Construction Ltd to re-build the rear hall was signed on the 18[th] December 2023 and building work commenced on the 20[th] January 2024. Completion is anticipated in December 2024 and the estimated total cost is £264,000. There is currently no shortfall in funding. The Trustees are satisfied that they have and will have sufficient funds available to meet the building costs, as and when they are due. ## **GOING CONCERN** The trustees consider the trust has adequate resources and sufficient funding to continue in operational existence for the foreseeable future and it is therefore appropriate to adopt the going concern basis in preparing the financial statements. ## **AUDIT** The accounts are not audited. ## **TRUSTEES** The following have acted as Trustees during the last financial year and to the date of this Report. Frances Trenouth (Chairperson) Patricia Hall (Secretary) Clive Walley (Treasurer) Sue Bird Joanna Cooper (appointed 25[th] May 2023) Julia Turner Jessica Kent Moira Walley Trevone Village War Memorial Trust – Charities Commission No. 1157076 Page **1** of **5** ## **Trevone Village War Memorial Hall** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2023** ## **TRUSTEES’ RESPONSIBILITIES** The Trustees are responsible for preparing the Trustees’ Report and the Financial Statements in accordance with applicable law and regulations. The Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). In preparing those financial statements, the Trustees have:- - Selected suitable accounting policies and applied them consistently - Made judgements and estimates that are reasonable and prudent - Prepared the financial statements on the going concern basis unless it is inappropriate to presume the Trust will continue in business The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the position of the Trust’s transactions and disclose with reasonable accuracy at any time the financial position of the Trust. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This Trustees Report has been prepared using conventional accounting practices. The report was accepted by the Trustees on 6th October 2024. FRANCES TRENOUTH Chairperson Trevone Village War Memorial Trust – Charities Commission No. 1157076 Page **2** of **5** ## **Trevone Village War Memorial Hall** Trevone Village War Memorial Trust – Charities Commission No. 1157076 Page **3** of **5** **Trevone Village War Memorial Hall** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31[st] DECEMBER 2023** ## **1. ACCOUNTING POLICIES** - a. Accounting Convention The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards as required by the Financial Reporting Standard for Smaller Entities (effective April 2008). ## b. Income Income is credited to the income and expenditure account on a cash received basis. Donations include the sale of leaflets. - c. Value Added Tax (VAT) The Trust is not registered for VAT purposes. ## **2. GOING CONCERN** The Trustees consider that the Trust has adequate resources and sufficient funding to continue operating for the foreseeable future. It is therefore appropriate to adopt the going concern basis in preparing the financial statements. ## **3. CREDITORS** Creditors represent a refundable deposit made in 2018 by the now-defunct Trevone Youth Group. ## **4. TRUSTEES EMOLUMENTS** None of the Trustees are entitled to remuneration from the Trust. There were no employees of the Trust. ## **5. CAPITAL COMMITMENT** The contract with Trevose Construction Ltd to re-build the rear hall was signed on the 18[th] December 2023 and building work commenced on the 20[th] January 2024. Completion is anticipated in December 2024 and the estimated total cost is £264,000. There is currently no shortfall in funding. The Trustees are satisfied that they have and will have sufficient funds available to meet the building costs, as and when they are due. ## **6. TRUST STATUS** The Trust is a charitable trust registered by the Charities Commission on 16[th] May 2014. The registration number is 1157076. Trevone Village War Memorial Trust – Charities Commission No. 1157076 Page **4** of **5** ## **Trevone Village War Memorial Hall** ## **Income & Expenditure for the year ended 31st December 2023** ||**Designated**|**Hall Running**||| |---|---|---|---|---| ||**Building Fund**|**Fund**|**Total**|**Total**| ||**2023**|**2023**|**2023**|**2022**| ||£'s|£'s|£'s|£'s| |**Income**||||| |Hall Hiring Fees Collected|**-**|697|697|1,193| |Catering Sales|4,817|1,729|6,546|4,168| |Wayleave Receipt|**-**|21|21|21| |Building Fund Donations|20,371|**-**|20,371|82,282| |Raffle Income|4,746|302|5,048|1,243| |Bank Interest Received|2,031|**-**|2,031|71| |**Total Income**|31,965|2,749|34,714|88,978| |**Expenditure**||||| |Cost of Catering|525|419|944|787| |Utilities: Electricity|**-**|524|524|876| |Utilities: Internet|**-**|524|524|455| |Utilities: Water|**-**|172|172|159| |Insurance - Property|**-**|1,047|1,047|953| |Raffle & Event Licence|**-**|40|40|24| |Property Cleaning, Repairs, Maintenance|**-**|134|134|252| |Property Improvement Costs|1,952|**-**|1,952|**-**| |Costs Associated with the Building Fund|**-**|**-**|**-**|225| |Asset Purchases|**-**|179|179|240| |Printing of leaflets,letters and posters|210|143|353|36| |**Total Expenditure**|2,687|3,182|5,869|4,007| |**Net Surplus (Deficit)**|29,278|(433)|28,845|84,971| |**Funds Brought Forward**|224,456|8,553|233,009|148,038| |**Funds Carried Forward**|**253,734**|**8,120**|**261,854**|**233,009**| Trevone Village War Memorial Trust - Charities Commission No. 1157076 **Page 4 of 5** Trevone Village War Memorial Hall Balance Sheet as at 31st December 2023 2022 2023 Net CurrertA55ets Stock of Leaflets 210 Bank Balan￿5 & Cash 233,117 262,172 Less Creditors & Pre ￿ceIpts 13181 1318) Total Net Assets 233,11 261.854 Flnanced By General Reserves 8.553 8.120 Building Reserves 224.456 253.734 Total Reserves 233,009 261.854 Independent Examlnerfs report to the Trustees of the Trevone Village War Memorial Hall. I have examined the above balance shed and the attached income and expenditure account and notes. I ￿nrimI that they ac¢ord with the accounting records of the T￿￿. Nothing has come to my attention to indicat¢ thai there is any malerial mis-sLqlement in these accounts. I have not perfornicd an audiL HM SAUNDERS FCA 6th Ociober 2024 Trevone Village War Memorial Trust- Charities Commission No. 1157076 Page 3of 5