## **Trustees’ Annual Report for the period**
**From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date**
**Charity name: West Malling Community Choir (WMCC)**
**Charity registration number: 1157075**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|As per the Constitution of_West Malling_
_Community Choir_, The Objects of the society
shall be:
1. To advance, improve, develop and
maintain public education in, and
appreciation of, the art and science of music
in all its aspects by any means the trustees
see fit, including through the presentation of
public concerts and recitals;
2. To further such charitable purpose or
purposes as the trustees in their absolute
discretion shall think fit but in particular
through the making of grants and donations.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|1.
Five public performances / concerts
during 2024:
●April – Joined the support choir of
over 300 voices for the Music Man
Project concert at the Royal Albert
Hall, London.
●July – hosted a joint concert with
_‘Choeur a Coeur du Pays de Thelle’_
a French choir from Beauvais.|
|||●September – a mini tour to Suffolk
with a joint concert with the_Ipswich_
_Gilbert and Sullivan Society_.
●November – Festival of
Remembrance at Rochester
Cathedral with the_Eynsford Concert_
_Band_, the_Brompton and Invicta_
_Military Wives Choir_and the
_Canterbury for Ukraine Ladies Choir_.
●December – Christmas concert with
two local primary schools.
2.
Regular weekly rehearsals over three
terms a year.
3.
_Healing Voices_operates as sub-group of
_West Malling Community Choir_with
designated funds ring-fenced for their
use.
Led by_WMCC_Music Director,_Healing_
_Voices_offers an informal twice a month
afternoon of singing for well-being and
making a positive impact on mental
health.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have regard to the guidance on
public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference As stated in Objects of the choir above Para 1.38 To further such charitable purpose or
|Policy on grant making||purposes as the trustees in their absolute
discretion shall think fit but in particular
through the making of grants and donations.|
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|_WMCC_has no formal policy on social
investment but does invest in the purchase
of new music from time to time to further
develop repertoire and enhance concert
content.
Choir funds are also used to subsidise
transportation to performances, concerts and
events to reduce the financial costs to
members.|
|Contribution made by
volunteers|Para 1.38|All_WMCC_Trustees and Committee
members are volunteers.
_WMCC_Music Director and accompanist
volunteer their time to lead_Healing Voices_
and are supported by a group of enthusiastic
and dedicated volunteers to aid the mental
well-being of attendees.|
|Other|||
## **Achievements and Performance**
SORP reference Research has shown that singing is good for physical, emotional and intellectual wellbeing.
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|_WMCC_and_Healing Voices_both provide this
together with social interaction with other
members.
Regular concerts provide opportunities for
the choir members to show what they have
learnt and the continued development of its
repertoire with each programme sharing
musical achievement for public benefit.||
|---|---|---|---|---|
**Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
Five performances / concerts during the year
have met_WMCC_Objective 1 as stated
above.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Income from ticket sales and donations for
concert programmes has offset the costs of
venue hire, printing and other concert
expenditure.
Donations for refreshments, after cost of
provision, at concerts have been used to
make donations to identified and nominated
charities.|
|Investment performance
against objectives|Para 1.41|Not applicable.|
Other
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Year end outturn**
WMCC ended the year with a net deficit of
£1,437, reducing its bank balance to £9,629
(previous year’s net surplus was £1,820).
Healing Voices (HV) had a net surplus of
£961, increasing its bank balance to £3,903
(previous year’s net surplus was £2,211).
WMCC made charitable donations of £767
from its concerts in 2024 (previous year
£2,000).
**Comparison with previous year**
In 2024 receipts were around £7,586 higher
than the previous year and payments were
£12,093 higher.
Our September tour increased receipts and
payments by around £8,000.
We provided coaches for both the Music
Man project and the Remembrance Concert
in November. Some of the cost of the
coaches for choir members was subsidised
from WMCC funds (the MMP concert had a
net deficit of £1,625, the November concert
had a deficit of £604).
For the July concert we reciprocated the
hospitality received from the french choir.
We had costs such as the band, some travel
costs and some of the food and drink.
HV income was around £1,300 lower due to
lower grant income in 2024; an exceptionally|
|---|---|---|
|||high value of grants was received in 2023.
We received receipts from sale of WMCC
shirts of £764, but the purchase of shirts
increased payments by a similar amount.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to smooth expenditure
from one year to the next. They also allow
the choir to subsidise events where they
support its objectives but where costs cannot
be covered by charges.|
|Amount of reserves held|Para 1.22|£13,533|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|none|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The Principal source of funds is from
member subscriptions.
Additional income may also be gained from
any surplus funds from concert ticket sales
and donations for programmes, after printing
costs and other attributable expenditure.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal||Principal risks include:
●Significant reduction in the number of
members and therefore|
|risks facing the charity|Para 1.46|subscriptions.
●Significant increase in concert
expenditure.|
|---|---|---|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Potential new Trustees interviewed by
current Trustees.
Skills and experience relevant to the Trustee
role are sought where appropriate.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
Provision of:
●a copy of the ‘Constitution of_West_
_Malling Community Choir’_.
●A copy of the Charity Commission
‘Welcome – you’re a charity trustee
Welcome pack’ document.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|As per paragraph 4 of the Constitution:
Officers and Committee:
The management of the Society shall be
vested in the officers - the Chair, the
Secretary, the Treasurer, the Membership
Secretary - together with up to five
additional singing members.
The Musical Director (non-voting) should,
and accompanist (non-voting) may, attend|
|||all Committee meetings unless their position
is being considered.
Committee members shall be elected by
and out of the Society's members at the
Annual General Meeting (AGM); they shall
hold office until the next Annual General
Meeting and be eligible for re-election.
The officers are the charity trustees.|
|---|---|---|
|Relationship with any related
parties|Para 1.51|As mentioned above,_Healing Voices_
operates as a sub-group of_West Malling_
_Community Choir_, led by the same Music
Director and accompanist together with
volunteer members of_WMCC_.|
|Other|||
## **Reference and Administrative details**
|Charity name|_West Malling Community Choir (WMCC_)|
|---|---|
|Other name the charity uses|Abbreviated to_WMCC_
_‘Healing Voices’_operating as a sub-group of_WMCC._|
|Registered charity number|1157075|
|Charity’s principal address|9 Tassell Close, East Malling, West Malling, Kent
ME19 6QB|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Anthony Morse|Chairman||Other trustees
with approval by
the committee
and confirmation
by a members’
vote.|
||Patricia Durrant|Treasurer|||
||Linda Cooper|Secretary|||
||Jacqueline Baker|Membership
Secretary and
Librarian|||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
Trustee name
Dates acted if not for whole year
## **Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**----- Start of picture text -----**
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Patricia Kathleen
Durrant
Position (eg Treasurer
Secretary, Chair,
etc) a
Date
17 June 2025 [a]
oo
**----- End of picture text -----**
**West Malling Community Choir No (if any)**
**Receipts and payments accounts For the period** 1 January 2024 31 December 2024 **To from** ~~—————~~ **Section A Receipts and payments** Unrestricted funds Unrestricted Endowment Total funds Last year - WMCC funds - HV funds Notes to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Subscriptions 9,123 - 9,123 9,330 Tour 8,069 - 8,069 - 1 Concerts 4,991 - 4,991 5,024 2 Healing Voices - 2,084 - 2,084 3,425 3 Gift Aid 1,478 - 1,478 1,436 Other 1,681 - 1,681 625 4 25,342 2,084 - 27,426 19,840 _Sub total_ ~~==SS a= =~~ A2 Asset and investment sales, (see table). - - - - - - - - - _Sub total_ - - - - - ~~SSS~~ _Total receipts_ 25,342 2,084 - 27,426 19,840 ~~—~~ A3 Payments Stipends 5,145 - 5,145 4,810 Hall hire 1,710 - 1,710 2,134 Tour 7,810 - 7,810 - 1 Music 1,285 - 1,285 2,959 Concerts 7,137 - 7,137 3,204 2 Healing Voices 1,123 - 1,123 1,214 3 Insurance, membership, audit 977 977 120 Other 2,715 - 2,715 1,368 4 _Total payments_ 26,779 1,123 - 27,902 15,809 = ~~==>>>~~ _Net of receipts/(payments)_ - 1,437 961 - - 476 4,031 A5 Transfers between funds - - - - - A6 Cash funds last year end 11,066 2,943 - 14,009 9,980 _Cash funds this year end_ 9,629 3,904 - 13,533 14,011 ~~==~~ === **Section B Statement of assets and liabilities at the end of the period** Unrestricted Unrestricted Total Categories Details funds - WMCC funds - HV to nearest £ to nearest £ to nearest £ B1 Cash funds West Malling Community Choir 9,629 - 9,629 Healing Voices - 3,841 3,841 cash in hand - 62 62 _Total cash funds_ 9,629 3,903 13,532 == ~~= ==~~ (agree balances with receipts and payments account(s)) Signed by one or two trustees on Signature Print Name Date of approval behalf of all the trustees
23/07/2025
1
## **Notes to receipts and payments statement**
|**Tour**
**Music Man concert**
**July concert and fre**
**November concert**
**Christmas concert**
1
Receipts
Expenses
Net surplus
2
Receipts
Expenses
Net deficit
Receipts
Expenses
Net deficit
Receipts
Expenses
Net deficit
Receipts
Expenses
Net surplus
donation to Wings of H|**Healing Voices**
8,069
Receipts
7,810
Expenses|2,084
1,123
_previous year_
_3,425_
_1,214_|
|---|---|---|
||**nch choir hosting**
**Other receipts**
**Other payments**
259
Net
961
2,211
HV receipts include:
£
Involve Kent
1,000
2,300
3,925
-1,625
Total
1,000
3
331
shirt sales
764
1,608
hall booking deposit refunds
304
-1,277
recharge of printing costs
179
other
434
Total
1,681
256
860
-604
4
purchase of shirts
841
print costs
541
2,104
other
433
744
charity donation Slideaway (Dec 2023 concert)
900
767 paid 9/1/25
||
||593
Total|2,715|
23/07/2025
2
WEST MALLING COMMUNITY CHOIR
YEAR ENDED 31ST DECEMBER 2024
REPORTTO THE TRUSTEES ON THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2024
I report to the trustees on my scrutiny of the accounts of the above charity ('the Trust,) for the year
ended 31" December 2024.
As the charity trustees of the Trust, you are responsible of the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 ('the Att,).
I have completed my scrutiny of the accounts as required by paragraph 13 of the charity's
constitution. Neither an audit nor an Independent Examination as defined in the Act was
necessary.
I confirm that no material matters have come to my attention in connection with the scrutiny
which gtves me cause to believe that in any material respect:
accounting records were not kept in accordance with section 130 of the Act or
. the accounts do not accord with the accounting records.
I have come across no other matters in connection with the scrutiny to which attention should be
drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
/YAr
Date:
20fk /YArcL 202r
Name: Mary E Hannant BSC, FCA
Fellow of the Institute of Chartered Accountants in England and Wales
30 Cornflower Close, Weavering, Maidstone, Kent, ME14 SUL