## Page 1 ## **OXFORD SPORTS COUNCIL CIO REPORT OF THE TRUSTEES** The trustees present their report for the financial statements for the year ended 31 December 2021. ## **Charitable Status** Oxford Sports Council CIO was registered as a Charitable Incorporated Organisation on 14 May 2014, number 1157037. ## **Trustees** The Trustees who have held office at any point during the year ended 31 December 2021 and to the date of this report are as follows: Margaret Stevens (Chair) Rupert Evans (Vice Chair) Graham Jones David Whittingham Councillors Mary Clarkson and Mark Lygo represented Oxford City Council; Kate Mulrey was the Oxford University rep and there is currently no Oxford Brookes University rep. ## **Structure, Governance and Management** The charity is governed by a Constitution registered at its incorporation on 14 May 2014. All new Trustees are recruited on the recommendation of organisations and people with whom the charity works, or by existing Trustees; they are given an induction pack and offered appropriate training in order to fulfil their role. The charity is the successor body to Oxford Sporting Facilities Trust and Oxford Sports Council, and took over all the assets and liabilities of both bodies following its incorporation. ## **Objectives and activities** The objects of Oxford Sports Council CIO are to promote community participation in amateur sport and healthy recreation for the benefit of the inhabitants of Oxford and the surrounding area. It makes grants to appropriate bodies in furtherance of its objective. ## **Achievements and performance** During the year the charity made grants totalling £15,866 (2020 £28,878). The trustees have continued to promote the availability of grants, including a mechanism for special Bounce Back grants; twenty-four applications for these were received, of which two had to be rejected as being outside the charity’s criteria, and three others were deferred pending receipt of extra information. ## **Public Benefit** The Trustees of the charity have had due regard both to the objectives of the charity, as set out above, and also to the guidance on public benefit published by the Charity Commission, in exercising their powers and duties. Page 2 ## **OXFORD SPORTS COUNCIL CIO** ## **REPORT OF THE TRUSTEES (continued)** ## **Risk management** The principal risks the charity may face are perceived to be failure to attract suitable bids for funding and the effects of Covid 19 in the sports and leisure industry generally. To mitigate these risks, the charity continues to try various ways of raising its profile to broaden its appeal, and has modelled various scenarios for managing its future operations **.** ## **Financial Review** For the year 2021, the charity incurred a deficit after tax of £10,038 (2020 deficit of £9,364); the remaining reserves of £62,903 will be applied to grant making and other charitable activities. None of the trustees receives any remuneration (2020 £NIL) from the charity, which is supported through the voluntary assistance of a number of individuals. There were no paid employees (2020: 1). ## **Reserves** The trustees believe that the charity’s assets are available and adequate to fulfil the obligations of the charity as a whole, and that it is appropriate to prepare the accounts on a going concern basis. The remaining reserves balance would fund at least three years of current grant and other expenditure. The trustees are therefore satisfied that the charity remains a going concern for at least 12 months from the date of signing this report. ## **Independent examination** The independent examination of the charity's accounts has been undertaken by Peter Stevenson, Chartered Accountant. Approved by the Trustees on 23 March 2022 And signed by order of the board by …………………………………… M Stevens Chairman OXFORD SPORTS COUNCIL CIO (Registered Charity No. 1157037) TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Report of the Trustees Independent Examinerfs Report Financial statwnents Page I OXFORD spoRrs COUNCL CK) REPORT OF THE TRUSTEES The trustees present thetr reFort for the finarKiat statements for year er¥J8J 31 D￿eMt￿ 2021. Charftable StstsAS Oxford Sports Cc￿ne41 CIO vos ￿lStered as a Charrtth lnLX)fF(y*￿ Organisation on 14 May 2014, numt 1157037. The Trustees who have held ￿ al any during the year 31 Decomter 2021 and to the date of this report are as follrAVS: Margaret Stever Rupert Evans Graham Jone5 David Whrtbn9ham (Chair) {￿￿e Charf) Councillors Mary Clarkson and Mark Lygo repre￿t￿l Oxf(Kd Cty Council; K* Mulrey was the Oxford UniveNty rep and tse is ￿Trenty ￿ Oxford BrcK&es Urbversty rep. Strueture, Governan¢e and Managwnent The charity is govem&J by a COnstitutK￿ r8JrAered at ts in(xxtMAion on 14 May 2014. Ail ngN TTUStees are recruited cfi the r￿)rnmenda￿ of oTrJanisations and Fe)pte whom the charity V￿rks, or by existing Trustees.. are gwen an Inducti￿ and offered appropriate trainitYJ tn order to fulfil their role. The charity 1$ the successor b)ty to Oxford StKKling F￿litIeS Trust and Oxrc￿d Swrts Coun(?1. and took over ail the assets and liaLN"lthes of b)th ttsjies foNcyhing rls IKCW. Obiectlves and activities The objects of Oxford sF)￿ts C(yJnal CIO ￿ to promcle crmmunty participation in amateur SF(rt arxl heathy recreation for the benefit of the inhaiNtants d Ox[￿d *KI the SU￿u￿j1ng area. It makes grants to apwopriate txxlies in fUrthera￿e of its ￿jeCt￿e. Achievements and performance During the year the chanty maje graJrts tctstling £15.W (2020 £28.878). The trustees have continued to promote the 8vailability of grants. induding a methanism for s￿181 Bour￿ Back grants., twenty-four appliotion5 for these were received, of which had to be rejected as being (Njtside the charity's crTrteria, and three others We￿ deferred F￿dIng receipt of extra infO￿nakn. Public Benefft The TNst&s of the chartty have W due regard LK)th to the Ot4￿1ve5 of the charity, as set out above, and also to the guidan￿ on public LEnefft pubiished by the Charity CommissK)n. in exercising their powers and dutres. OXFORD SPORTS COUNCL CK) Risk management The principal risks the charity may f&e ￿ FerceNed to i* failure to attrac* sutlable bKls for fiJnding and the effects of COV￿ 19 in the sports and ￿lsure industy Fneralty. To mrtigate these risks, the chaTty continues to try vario￿* vrays of raising its wofile to Ixoajen its ap￿1. and has varK)us scenarios managing Finan¢ial Review For the year 2021. the charity incurred a defi￿t af(er tax of £10.038 12020 deficit of £9.3641" the remaining reserves of £62,SY)3 will be ap￿￿]￿ to grant making aThJ other charitable &tivities. None of the trustees receNes any remunerabon {2020 £NIL) from the chartty. vkntch i8 supwrted thrtyjgh the voluntary assistan of a number of individuas. There V•ere rKJ pad eEWees {2￿tr. l). Reserves The tnjstees tdieve tha the d￿ri￿s assets are avawe th]uate to fu￿1 the c4)IpJations of the charity as a and that rf( is apFryri* to prepare the a ￿Ing COTW basis. The remaining reserves bala￿e vawld fvnd at least th￿e years of current grant and other eXpendrtU￿ The trustees are therefore satisfied that the clwty remairts a wng LYXW for at least 12 m(th from the date of signing this reFM)rL Independent examination The inde￿ident examination of the chant￿S tos tr￿n undertaken by Peter Ste￿$on, Chartered Accountsnt. Approved by the Trust￿ on 23 2022 ArKI signed by order the b￿rd by Chaimian Page 3 INDEPENDENT EXAPalNER'S REPORT TO THE TRUSTEES OF OXFORD SPORTS COUNCIL CIO I report on the accounts of the (thaiity for the year ended 31 Detsmber 2021. which are set out on pages 4 to 6. Respective Responsibilities of Trustees and Examiner As the charity's trustees you are responsible for the preparation of the accounts. You consider that the aLKlit requiremerrt of sectton 144 of the Charities Act 2011 (the Act) d￿S not apply. and that an independent examination is needed. It is my responsibilty to state on the basis of Procedures specifEd in the General Directrons given by the Charity Commissioners under sectk)n 145 of the Ad, bthether particular matters have come to nry attention. Basis of Independent Examinerfs Report My examination was carried out in accordan￿ with the General Diredions given by the Charity Commissione[5. An examination indudes a review of the acwunting records kept by the Chanty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, arKI seeking explanatron from you as trustees con￿Ming any such matters. The procedures undertaken do not provtde all the evidertce that woukl be required in an audit. and Consequently I do not express an audit opinion on the view given by the accounts. Independent Examinerfs Statement In connection with my examination. no matter has come to my attention: (l) which gives me reasonable cause to believe Ihat in any material respe& the requirements to keep accounting records in accordan￿ with section 130 of the Ad" and to prepare accounts vthich accord wtth the accounting records and to comply with the accounting requirements of the Act have not been met" or (2) to which. in my opinion. attenticrf) should LE drawn in O￿ler to enable a proFer understandiro of the accounts to be reached. Peter J. Stevenson Chartered Accountant 8 Harbord Road Oxford OX2 8LJ Date: 23 Marth 2022 Page 4 OXFORD SPORTS COUNCIL CIO Stat*nent of Financial Activities for the year ended 31 December 2021 GENERAL FUND 2021 2020 INCOME Voluntary in￿rne Legal fees re(¥Jvered 23,149 700 23,849 EXPENDrruRE Sportsperson awards & exFenses Secretsrial costs offi￿ rent Printing & stationery Laptop computer Bank charges Legal fees Account2ncM fees 15.8e6 1,359 28,878 1,515 180 617 60 1,800 100 33.213 100 18,038 Net {defi¢it) before tax -10,038 Corporation Tax NET {DEFICFf) AFTER TAX -10.038 Add General Fund, balan￿ blf 1.1.21 72,941 82,305 GENERAL FUND balance clf. 31.1221 £62 903 £72 941 Ail funts ofthe charity were unrestri¢Xed. Page 5 OXFORD SPORTS COUNCIL CIO Charity No 1157037 Balance Sheet 31 December 2021 2021 2020 FIXED ASSETS Tangible assets CURRENT A8SETS Dèbtors Bank Accounts.. Current Account 63.323 63.323 73.511 73.511 CURRENT UABILMES {see note 41 Trade ueditors 570 NEf CURRENT ASSETS 62.W3 72.941 NET ASSErs £62 903 FINANCED BY General Fund. vnrestrithd £62 903 Trust¢es' respon¥ibS1ities Charity law requires the 1ruSt￿ to prepare a¢(x)unts fore•th firraNial whith give a true and fa view of the state of affairs of the charity and of the resums for that KEnod. In preparing these acfj￿nts, the tNstees are required to select suitable accountiThJ politses and to apF*y them o)nsistenty'. make judgeM￿ts and esbtnales that are reasonable a￿1 prudent.. and prepare the all￿nts (m the gw concem basis unless it is inappropriate to assume that the (tsity will ￿rfinue in bwness. The tntstees are resporrible for keeping proper acC￿7b￿9 r￿￿dS w)lich dis(kne ￿ reasonable a￿￿raCY at any time the finanoal wbon of the charty. ate also responS[￿e for safeguardi the assets ofthe charity. and for takirvJ reasonable steps fDrthe we￿10n and detethon of fraud arml other iiregularilies. Signed on behaff Margaret - Chairman OXFORD SPORTS COUNCIL CIO Page 6 NOTES TO THE ACCOUW6 FOR THE YEAR ENDED 31ST DECEMBER 2021 1. Basis of accounting The financial ststements have teen prepared in ￿1rdan￿ th the Statement of Recommended Practice'Accounting and Reporting by Charts applicab￿ to charities preparing their accounts in accordance with the Financial Rewrting Standard applicable in the UK and Republic of Ireland (FRS 102). and with the Charities Act 2011. The financial statements have been prepared under the historrcal cost convention. The twstees have rev￿Wed the charitls exp)sure to the continuing eff￿ts of COVKJ 19 on their operatiorks, and are satjsfied that the charity has an adequate level of reserves to continue operat.ng normalty for at least 12 months from the date of S￿ning their report 2. Accounting pollcles {a) Incorne is included in the SofA when" the ents'ty becomes enbded to the resources it is Probab￿ that the income will be receiv8J the monetary value can te measured wilh Su￿lent ￿r￿¥bIl￿. {b} Liabilities are recc*3nised as scon as there is a W or constructive obligation committÉng the entity to pay out resources. 3. Expendiiure Expenditure includes the Independent Examinerfs fee £100 {2020 £100). No remuneration was paid to trustees or C(mnm￿ee expenses reimbursed12020 NIL). the average number of employees Was 112020.. 1). 2021 4. Credito Office rent Independent examinerfs tee 12020 2 years) 320 100 320 250 £420 £570