Hertford & District Foodbank
Annual Report and Accounts
Year Ended 31st March 2025
Charity Number 1157028

Hertford & District Foodbank
Trustees Report
Year Ended 31st March 2025
Trustees
Trustees serving throughout the period and since the year end
are:
Trustees
Reverend David Ronco (Chair)
Mrs Janet Linda Bird
Mrs Cheryl Noreen Jackson
Mrs Frances Jean Spence
Mr David Alan Timson
Mrs Heather Dawn Hookway
Ms Frances Connolly (resigned 27 June 2024)
Professor Jeremy Forrester (appointed 27 June 2024)
Structure. Governance and Management
Hertford & District Foodbank Is constituted as a Charitable
Incorporated Organisation CCIO4 and became a registered
charity (number 1157028) on 13th May 2014.
The powers of appointment or removal of Trustees rest with the
CIO. New Trustees are appointed for 3 years (renewable) and are
primarily selected from the members of local churches. On being
appointed, new Trustees spend time with the existing Trustees to
ensure they understand the responsibilities and the legal and
financial framework in which the Foodbank operates.
Hertford & District Foodbank is a member of the Trussell Trust
Foodbank Network which works in partnership with local churches
and organisations to bring foodbanks to communities across the
UK.

Objectlves and Activities
The Foodbank's objettive is to distribute food and consumables to
people from Hertford, Ware and the surrounding district in short
term financial need.
Food is donated
Most of the food given out by the foodbank is donated. Often this
is from schools, churches, businesses, individuals, or through
supermarket collections. Supermarket collections help foodbanks
engage the public. Fresh food has also been distributed, which is
purchased weekly.
Food Is sorted and stored
Volunteers weigh and sort the donated food according to type and
'best before date,. They also check it Is undamaged and suitable
for use before packing it into boxes for storage.
Frontllne professlonals Identlfy people in need
Professionals from statutory and voluntary organisations such as
dortors, health visitors, social workers, Citizens Advice Bureau
staff, welfare officers, the police and probation officers, identify
people in crisis and issue them with a foodbank voucher.
Clients recelve emergency food
Clients, requirements are covered by vouchers which are issued
by agencies electronically. These allow for three days, supply of
emergency food to be distributed. The list of foods in each parcel
has been designed by dieticians to provide recipients with
nutritionally balanced food.
Cllents are slgnposted to further support
Foodbank volunteers signpost clients to agencies who can offer
additional help and begin to resolve any underlying problems.

Achievements and Performance
The Foodbank operates almost entirely with volunteers, who
number around 49 presently. The Trustees acknowledge the huge
contribution to the work of the Charity made by all the
volunteers.
During the period we received donated food totalllng 33,951kgs.
This is lower than the last couple of years and the number of food
parcels issued to clients also declined to 3,114 including 1, 145 to
children (2024 - 4,468 and 1,931 respectively). This probably
reflects an increased supply of free food from other organisations
locally. Notwithstanding, we still had to purchase as much basic
stock as last year as well as fresh food.
During the year we received a grant of £8,050 from Ware
Charities towards the rent of our Ware premises and the prevlous
yearfs grant from the Adams Trust to buy food for clients in Ware
was used up.
During the year we distrlbuted £4,025 (2024 £3,235) in
emergency energy grants and £1,060 in fresh food vouchers
(2024 £2,750) as a supplement to the food normally given out.
Financial Review
The Foodbank had a deficlt of £4,785 in the period. Total funds at
31 March 2025 were £122,320 of which £15,818 is represented
by food stocks and £106,502 in cash funds. £45,900 of our cash
funds is held as designated to cover the net costs of the
remaining period of our 5 year lease to premises at Ware Priory.
Income was driven by another exceptional year of donations
totalling £156,904 (2023124 £151,280) - £62,674 in money and
food to the value of £94,230.
Food to the value of £97,940 (2023124 £96,185) was distributed.
Cash expenditure was £63,749 (2024 £37,575) comprising
primarily Ware premises costs of £18,300, food purchased of
£18,422, contributions totalling £4,000 (including improvements)
to the United Reformed Church which houses the Hertford depot,
warehouse materials of £1,634, van insurance and repairs of
£1,402 and general Insuran￿ premiums of £468. In addition to

paying our part time worker, the trustees awarded honorariums
totaling £627 to a small number of volunteers who continue to
shoulder substantial workloads to ensure continuation of the
foodbank's activities.
Public Benefit
In planning its activities, the Trustees have given regard to the
Charity Commission's Public Benefit guidance.
Chair of trustees
28 April 2025

HERTFORD & DISTRICT FOODBANK
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF HERTFORD & DISTRICT FOODBANK
FOR THE YEAR ENDED 31 MARCH 2025
I report on the accounts of the charty for the year ended 31 March 2025 %thich are set out on the
following 6 pages
Respective responslbllitias of In￿ and •xaminer
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is
not required for this year under seclion 144 of the char￿e$ Act 2011 (the Charthes Act) and that an
independent examination is needed.
It is my responsibility to=
examine the accounts under section 145 of the Charities Art
follow the procedures laid down in the general Directions given by the Charity Commission (under
section 145(5)(b) of the ChaTilies Ac( and
Basls of inde￿ndant oxaminorfs statomont
examination ￿￿$ carried out in accordance with general Directions given by the Chanty
Commtssion. An examination indudes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any unusual
items or dI￿losUre8 in the accounts and seeking explanations from you as trustees conceming any
such matter5. The procedures undertaken do not provide all the evidence that would be required in an
audst, and consequently no opinion is given as to whether the accounts present a Irue and fair vie
and the report is limited to those matss set out in the statement below.
In connection Mrtth my examination, no matter has come to my attention:
which gives me reasonable cause to believe thaL in any material respec( the requirements:
to keep accounting records in accordaThx with seci¥)n 130 of the Charities Acf. and
to prepare accounts vknlch accord ¥Mlh the accounting records and u)mply wilh the
accounb'ng requirements of the Charities Act
have rK)t been meL or
2 to which. in my op'nion, attent#)n should be drawn in order to enable a proper understanding of the
accounts to be reached.
Philip Coleman
24 Aprll 2025

Hertford & District Foodbank
statement of Financial Activities
Period Ended 31st March 2025
Un-
strltted Restritted
funds
funds
Total
funds
2025
Total
funds
2024
Notes
Incomln9 resources
Incomlng resources from
generated funds
. Voluntary Income
144,078
8,571 152,649 151,280
Incoming resources from
charitable activities
3,055
3.055
Total Incomlng resources
147 133
8 571 155 704 151 280
Charitable actlvities
staff costs
133,300
11,408
15,781 149,081
11rt08
133,760
8,399
15 781 160 489
142 159
Net incoming resources
2,425 (7,210) (4.785)
9,121
Funds at the start of the
year
Funds at the end of the
119,895
7,210
127.105 117,984
122 320
122 320 127 105

Hertford & District Foodbank
Balance Sheet
At 31st March 2025
2025
2025
2024
2024
Notes
Current assets
stock
Cash at bank and In hand
15,818
16,708
Total net assets
Represented by:
Funds and reserves
Restricted fvnds
Unrestricted funds
1,200
7,210
119 895
Approved on 28 April 2025
Chair of trustees
. Treasurer

Principal Accounting Pollcles
Basls of accountong
The financial statements have been prepa￿d on a Receipts and
Payments basis including stock donated and issued.
Incomlng resources
All income is credited to the statement of financial activities on a
received basis.
Donations are credited to the statement of flnanclal activities in the
year in which they are received as re￿Ipt is the earliest point at which
entitlement is considered certain.
Restricted grants and awards are included once the amount is
reasonably certain to be received. The income is matched to the period
of expenditure for grants extending beyond the financial year.
Resources expended and the basls of apportloning costs
Expenditure is charged to the statement of financial activities on an
actual basis.
Governance costs are negligible, and no separate cost has been
identified.
Fund accountlng
The Restricted Funds are monies raised for, and their use restricted to,
a specific purpose, or donations subject to donor-imposed conditlon.
The General Fund ￿presents unrestricted and designated monies used
to fund working capital and which the oryanisation may use in
furtherance of the charity's objectives.

I Voluntary income
Unrestricted Restricted
funds
fijnds
Total
2025
Total
2024
Donations in money
Donations in kind - food
Fundraising
49,848
94.230
8,050
57,898
94,230
521
56,241
95,039
521
144,078
8,571
15lfA9
151,280
2 Incomlng resources from charitable actlvlties
Unrestricted
Restricted
funds
funds
Total
2025
Total
2024
Revaluation of stocks at year end
Interest
2,820
235
820
235
3.055
3,055
3 Cost of charltable activities
Unrestricted Restrlrted
funds
funds
Totsl
2025
Total
2024
Premises
Rent deposit
Storage fees
Donation to Trussell Trust
Warehouse materials
Administration and general
Stock purchases
Food issued
Other stock donated
Energy grants
Other grants
Insuran
Van operating costs
Electric charging point
Honorariums
Fresh food vouchers
8.100
(1,200)
14,200
2&300
(1.200)
1,900
1,000
360
2,373
2,536
18,610
86,346
3,235
1,222
2,403
17,253
86,022
11,918
4.025
412
1,634
403
18,422
86,022
11,918
4.025
1,169
407
1,374
1,402
1.402
627
1,060
627
1,060
3,030
2,750
133,300
15,781
149,081
133,760

4 Stsff costs
2025
2024
Staff costs during the year were as follows:
Wages and salaries including pension
Social securlty costs
Total staff costs
11,114
294
11,408
8,351
48
8.399
It has not been possible to quantify the monetary value of the services of
approximately 50 volunteers who give their time freely, providing a wide
range of support to the charity.
There was one employee during the period.
5 Stock
2025
2024
Food
15,818
16,708
15,818
16,708
6 Cash at bank and In hand
2025
2024
Bank accounts
105.252
110,348
Rent deposit
1.200
Petty cash
50
50
106,502
110,397

7 Movements in funds
At 1 Aprfl Incomlng
Outgolng
At 31 March
2025
Restrlcted funds
Adams Trust (Food for Ware)
1.169
(1,169)
wa￿ foodbank project
Total restrtcted funds
7,210
8,571
(15,781)
Unrestricted funds
General Fund
119,895 147.133 (144,708)
122,320