Hertford & District Foodbank
Annual Report and Accounts
Year Ended 31st March 2024
Charity Number 1157028

Hertford & District Foodbank
Trustees Report
Year Ended 31st March 2024
Trustees
Trustees serving throughout the period and since the year end
are:
Trustees
Reverend David Ronco (Chair)
Mrs Janet Linda Bird
Mrs Cheryl Noreen Jackson
Mrs Frances Jean Spence
Mr David Alan Timson
Mrs Heather Dawn Hookway
Ms Frances Connolly (appointed 23 September 2023)
Structure, Governance and Management
Hertford & District Foodbank is constituted as a Charitable
Incorporated Organisation ("CIO") and became a registered
charity (number 1157028) on 13th May 2014.
The powers of appointment or removal of Trustees rest with the
CIO. New Trustees are appointed for 3 years (renewable) and are
primarily selected from the members of local churches. On being
appointed, new Trustees spend time with the existing Trustees to
ensure they understand the responsibilities and the legal and
financial framework in which the Foodbank operates.
Hertford & District Foodbank is a member of the Trussell Trust
Foodbank Network which works in partnership with local churches
and organisations to bring foodbanks to communities across the
UK.

Objertives and Activities
The Foodbank's objective is to distribute food and consumables to
people from Hertford and the surrounding district in short term
financial need.
Food is donated
Most of the food given out by the foodbank is donated. Often this
is from schools, churches, businesses, individuals, or through
supermarket collections. Supermarket collections help foodbanks
engage the public. Fresh food has also been distributed, which is
purchased weekly.
Food Is sorted and stored
Volunteers weigh and sort the donated food according to type and
'best before date,. They also check it is undamaged and suitable
for use before packing it into boxes for storage.
Frontline professionals Identify people in need
Professionals from statutory and voluntary organisations such as
doctors, health visitors, social workers, Citizens Advice Bureau
staff, welfare officers, the police and probation officers, identify
people in crisis and issue them with a foodbank voucher.
Clients receive emergency food
Clients requirements are covered by vouchers which are issued
by agencies electronically. These allow for three days, supply of
emergency food to be distributed. The list of foods in each parcel
has been designed by dieticians to provide recipients with
nutritionally balanced food.
Clients are signposted to further support
Foodbank volunteers signpost clients to agencies who can offer
additional help and begin to resolve any underlying problems.

Achievements and Performance
The Foodbank operates almost entirely with volunteers, who
number around 48 presently. The Trustees acknowledge the huge
contribution to the work of the Charity made by all the
volunteers.
During the period we received donated food totalling 40,IOlkgs,
(at a value of £95,039). This is lower than last year reflecting the
impact of prevailing economic conditions on donors. At the same
time, demand increased with the number of food parcels issued
to clients at 4,468, including 1,931 to children (2023 4,123 and
1,726 respectively). This was desplte an increase in availability of
food locally from other organisations. As a consequence, we
purchased twice as much basic stock than last year as well as
fresh food.
During the year we received a grant of £5,000 from the Adams
Trust to buy food for clients in Ware. £3,831 was used in the
year.
During the year we distributed £3.235 (2023 £2,649) in
emergency energy grants and £2,750 in fresh food vouchers
(2023 £1,800) as a supplement to the food normally given out.
Financial Review
The Foodbank had a surplus of £9,121 in the period, bringing
total funds to £127,105 of which £16,708 is represented by food
stocks at 31st March 2024 and £110,397 in cash funds. £50,000
has been designated since the year end to cover the net costs of
a 5 year lease to premises at Ware Priory.
Income was driven by another exceptional year of donations
totalling £151,280 (2022123 £169,102) - £56,241 in money and
food to the value of £95,039.
Food to the value of £96,185 (2022/23 £93,995) was distributed.
Cash expenditure was £37,575 (2023 £35,811) comprising
primarily food purchased of £18,610 a contribution of £1,000 to
the United Reformed Church which houses the Hertford depot,
£900 ser4ice charge on new premises at The Priory, Ware, offsite
storage of £1,000, warehouse materials of £2,373 and insurance

premiums of £1,536. In addition to paying our part time worker,
the trustees awarded honorariums totaling £3,030 to a small
number of volunteers who continue to shoulder substantial
workloads to ensure continuation of the foodbank's activities.
Public Benefit
In planning its activities, the Trustees have given regard to the
Charity Commission's Public Benefit guidance.
Chair of trustees
27 June 2024

HERTFORD & DISTRICT FOODBANK
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF HERTFORD & DISTRICT FOODBANK
FOR THE YEAR ENDED 31 MARCH 2024
I report on the accounts of the charity for the year ended 31 March 2024 which are set out on the
tollowing 5 pages
Respective responsibilities of trustses and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is
not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibilty to:
examine the a¢counts under section 145 of the Charities Act.
follow the procedures laid dovm in the general Directions given by the Charity Commission (under
section 145(5)(b) of the Charities Act. and
stste whether particular matters have come to my attention.
Basis of indopondont oxaminerfs statement
examination was carried out in accordance with general Directs-ons given by the Charity
Commission. An examination includes a review of the accounting records kept by the Gharity and a
omparison of the accounts presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts and seeking explanations from you as trustees concerning any
such matters. The procedures undertaken do not provide all the evidence that would be required in an
audit, and consequently no opinion is given as to whether the accounts present a 'true and fair vie
and the report is limited to those matters set OLrt in the statement below.
Independent examinerfs statsment
In connection with my examination, no matter has come to my attention..
which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act" and
to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the Charrties Act
have not been met,. or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
Philip Coleman
9th June 2024

Hertford & District Foodbank
Statement of Financial Activities
Period Ended 31st March 2024
Total
funds
2024
Total
funds
2023
Notes
restricted Restricted
funds
funds
Incoming resources
Incoming resources from
generated funds
Voluntary income
146,280
5,000 151,280 169,103
Incoming resources from
charitable activities
Total incoming resources
146 280
5 000 151 280
174 029
Resources expended
Charitable activities
Staff costs
128,309
8,399
5,451 133.760
8.399
133,500
3,200
136 708
5 451 142 159
136 700
Net Incoming resources
9,572
(451)
9,121
37,329
Funds at the start of the
year
Funds at the end of the
ear
110,323
7,661
117,984
80,655
119 895
127 105 117 984

Hertford & District Foodbank
Balance Sheet
At 31st March 2024
2024
2024
2023
2023
Notes
Current assets
Stock
16,708
Cash at bank and in hand 6 IILIL7
17,853
100 131
127 105
Total net assets
Represented by:
Funds and reserves
Restritted funds
Unrestricted funds
7,210
89
7,661
110 323
Approved on 27 June 2024
Chair of trustees
Treasurer

Principal Accounting Policies
Basis of accounting
The financial statements have been prepared on a Receipts and
Payments basis including stock donated and issued.
Incoming resources
All income is credited to the statement of financial activities on a
received basis.
Donations are credited to the statement of financial activities in the
year in which they are received as receipt is the earliest point at which
entitlement is considered certain.
Restricted grants and awards are included once the amount is
reasonably certain to be received. The income is matched to the period
of expenditure for grants extending beyond the financial year.
Resources expended and the basis of apportioning costs
Expenditure is charged to the statement of financial activities on an
actual basis.
Governance costs are negligible, and no separate cost has been
identified.
Fund accounting
The Restricted Funds are monies raised for, and their use restricted to,
a specific purpose, or donations subject to donor-imposed condition.
The General Fund represents unrestricted and undesignated monies
used to fund working capital and which the organisation may use in
furtherance of the charity's objectives.

I Voluntary income
Unrestricted
funds
Restricted
funds
Total
2024
Total
2023
Donations in money
Donations in kind food
51,241
95,039
5,000
56,241
95.039
71,645
97,457
146,280
5,000
151.280
169,102
2 Incoming resources from charitable activities
Unrestricted
Restritted
funds
funds
Total
2024
Total
2023
Revaluation of stocks at year end
4,926
4,926
3 Cost of charitable activlties
Unrestricted
funds
Restricted
funds
Total
2024
Total
2023
Premises
storage fees
Donation to Trussell Trust
Warehouse materials
Administration and general
Stock purchases
Food issued
Other stock donated
Energy grants
Grant for food at Christmas Alone
Insurance
Van operating costs
Electric charging point
Honorariums
Fresh food vouchers
1,000
1,000
360
1,653
2,536
14,779
86,346
9,839
3,235
900
1,900
1.000
360
2.373
2.536
18,610
86,346
9,839
3,235
1,500
1,500
360
1,805
1,178
18,610
75,126
18,869
2,649
966
1,605
1,961
1,560
3,900
1,800
720
3,831
1,536
245
1.536
245
3,030
2,750
3.030
2,750
128,309
5,451
133.760
133,500

4 Staff costs
2024
2023
staff costs during the year were as follows:
Wages and salaries including pension
Social security costs
Total staff costs
8.351
3,200
8.399
3,200
It has not been possible to quantify the monetary value of the services of
approximately 40 volunteers who give their time freely, providing a wide
range of support to the charity.
There was one employee during the period.
5 Stock
2024
2023
Food
16.708
17,853
16,708
17,853
6 Cash at bank and in hand
2024
2023
Bank accounts
110,348
99,853
Petty cash
50
278
110,397
100,131
7 Movements in funds
At 1 April Incomlng
2023 resources
Outgolhg
rosources
At 31 March
2024
Restricted funds
Adams Trust (Food for Ware)
5,000
(3,831)
1,169
Ware foodbank project
Total restricLed funds
7,661
5,000
(5,451)
7,210
Unrestricted funds
General Fund
110,323 146,280 (136,708)
119,895