Hertford & District Foodbank Annual Report and Accounts Year Ended 31# March 2023 Charity Number 1157028 Hertford & District Foodbank Trustees Report Year Ended 31st March 2023 Trustees Trustees serving throughout the period and slnce the year end are: Trustees Reverend Davld Ronco (Chalr) Mrs Janet Linda Bird Mrs Cheryl Noreen Jackson Mrs Frances Jean Spence Mr Howard Charles Ward (retired 31 March 2023) Mr David Alan fimson Mrs Heather Dawn Hookway Structure, Governance and Management Hertford & District Foodbank Is constituted as a Charitable Incorporated Organlsatlon fCIO") and became a registered charlty (number 1157028) on 13th May 2014. The powers of appointment or removal of Trustees rests with the CIO. New Trustees are appointed for 3 years (renewable) and are prlmarily selected from the members of local churches. On being appointed, new Trustees spend time wltty the exlstlng Trustees to ensure they understand the responslbllltles and the legal and flnancial framework in which the Foodbank operates. Hertford & Dlstrfct Foodbank Is a rnember of the Trussell Trust Foodbank Network which works in partnership with local churches and organisations to bring foodbanks to communities across the UK Objectlves and Actlvltles The Foodbank's objectlve Is to dlstribute food and consumables to people from Hertford and the surroundlng dlstrlct In short term financial need. Food l• donat Most of the food given out by the foodbank Is donated. Often this is from schools, churches, businesses, individuals, or through supennarket collections. Supermarket collections help foodbanks engage the publlc. Fresh food has also been distributed, whlch Is purchased weekly. Food l• qort•d and •tor•d Volunteers welgh and sort the donated food accordlng to type and 'best before date,. They also check It Is undamaged and sultsble for use befo￿ packlng It Into boxes for storage. Frontllne profu•lonal• Idthufy p•opl• In naed Professlonals from statutory and voluntary organlsatlons such as doctors, health vlsltors, social workers, Citizens Advice Bureau staff, welfare officers, the pollce and probation offI￿rS, identify people In crlsls and Issue them wlth a foodbank voucher. Cllents rnc•lv• •m•ryency food Cllents requirements are covered by vouchers whlch are Issued by agencies electronically. These allow for three days, supply of emergency food to be distributed. The list of foods In each parcel has been designed by dieticians to provide reclplents wlth nutritionally balanced food. Cllents are ￿gnport¢d to further ￿Pport Foodbank volunteers slgnpost clients to agencles who can offer additional help and begln to resolve any underlylng problems. Achlevements and Performance The Foodbank operates almost entirely with volunteers, who nLtmber around 40 P￿sently. The Trustees acknowledge the huge contributlon to the work of the Charfty made by all the volunteers. During the period we received donated food totalling 55,690kgs, (at a value of £97,457). Thls Is 35% higher than Sast year. Equally demand stayed strong, the number of clients inc￿aSIng by 26 1 over the year, with 4123 food parcels to clients including 1726 to children. The elertric van, purchased In 2019 with a grant from Asda's Large Grant Fund has been used extensively to make dellver6es to dlents as well as movlng stock around, includlng between our depots In Hertford, Ware and Hoddesdon, as well as to other foodbanks and has proved to be invaluable durlng the year. Trussell Trust was able to grant £5,000 to support us over the Wlnter, which was wholly used in the purchase of fresh food, which enhan￿d our offerfng. Durfng the year we dlstrlbuted £2,649 (2022 £1,140) In emergency energy grants and £1,800 In fresh food vouchers as supplement to the food nornially glven out. Flnanclal Revlew The Foodbank had a surplus of £37,329 In the period, bringing total funds to £117,984 of whlch £17,853 is represented by food stocks at 31st March 2023 and £100,131 In cash funds. Income was drlven by another exceptional year of donations totalling £158,862 (2021122 £112.140) - £61,405 In money and food to the value of £97,457. Food to the value of £94,961 (2021122 £79,271) was dlstributed, Includlng £18,869 sent to other foodbanks to balan￿ stocks. Cash expenditure was £35,811 comprising primarily food purchased of £13,721, a contrlbution of £1,500 to the United Refornied Church which houses the Hertford depot, offsite storage of £1.500, warehouse materlals of £1,806 and insurance premiums of £1,605. We employed our ff rst pald part-tlme worker during the year, which has greatly reduced the pressure on our smal management team and enhanced our communications programme. In addltion, the trustees awarded honorarlums totaling £3,900 to a small number of volunteers who continue to shoulder substantial workloads to ensure continuation of the foodbank's activities. Publlc Benefft In planning its activities, the Trustees have glven regard to the Charlty Commlsslon's Publlc Benefft guldance. D4)¢ Chair of trustees 13 July 2023 HERTFORD & DISTRICT FOODBANK INDEPENDENT EXAAIINER'S REPORT TO THE TRUSTEES OF HERTFORD & DISTRICT FOODBANK FOR THE YEAR ENDED 31 IAARCH 2023 I report on the aC￿￿ts of chanty *x Ihe yew end￿1 31 March 2trZJ are set on the follow7ng 5 pages The trustees are responsible for the Prepa￿1￿ ofthe a￿￿nts. Th• tru¥t•es ¢cffjsider that an audit is not required for thlg year under seclion 144 of the Chwthes kt 2011 {th8 Ch•ths Acl} and that an indep8NJenl examlnation Is r*eded. It i8 my re8pw0l￿'Ity to.. examine the a￿nts under secl*Jn 145 clthe CPw￿•S Art" folbw the procedure¥ Iwd down in the gertr81 DIr¢¢tr￿S given bythe Chaiity C¢ynmis8l￿ {und•r 8ectth 145{51{bl of the Charitm P£L and sl• ol Inthp•nd•Trt •x•mln•rf* •l*t•m My txamlnatlon was carrled out In gengral Dirfjclions given by the Charlty Commission. examina￿￿ includes a review of the accounting reconations in money Donations In klnd - food 61,405 97,457 10,240 71.645 97h57 40.142 71.998 158,862 10,240 169.102 112.140 2 Incomlng rwour¢w from ¢harltable •rtlvltl•s Unrestritt&fj Restrided funds funds Total 2023 Total 2022 Revaluation of stocks at year end 4,926 4,926 4,926 4,926 3 Cort of charftabl• •ctlvltl Unrtthcted Restrlrted funds funds Total 2023 Total 2022 Premlses Hoddesdon storage fees Donatlon to Trussell Trust Warehouse materlals Adminlstratlon and generdl stock purchases Food Issued Food donated to other centres Energy grants Grant for food at Chrlstmas Alone Insuran Van operating costs Elettrlc charglng polnt Honorariums Fresh food vouchers I,soo 1,500 360 1.805 1,178 14721 75.126 18.869 649 966 1.605 1,961 1.560 3,900 1.300 2,100 I,soo 360 877 1,178 13,721 75,126 18.869 2,649 966 1,605 1,961 l.S60 3,900 1,800 928 1,228 5,046 65,747 12.899 1,140 625 1,610 573 3,220 1,710 127.572 5,928 133,SOO 98.704 2023 2022 Staff costs dunng the year were as folk)ws: Wages and salaries Social securlty costs Totsl staff costs 3.21x1 It has not been possible to quantify the monetary value of the services of approximately 40 volunteers who glve thelr time freely, providing a wlde range of support to the charity. 3.200 There was one employee during the period. 5 Stock 2023 2022 Food 17,853 10.430 17,853 10,430 6 Cash at bank and In hand 2023 2022 Bank account stewardshlp onllne glvlng account Petty cash 99,853 70,009 278 216 100,131 70,225 7 Movements In fund• At 1 ApTII In¢omlng Cxrtgolng 2021 r••ourc•• r••ourco• At 31 March 2023 Truss•ll Trust wlnter support 5,000 (5,000) Ware foodbank project Total restrltted funds 3.348 10,241 (5,928) 7.661 Uftrestrlcted funds General Fund Revaluatlon of stocks 77,307 158.862 (130.772) 4.926 105.397 4,926