Ore Community Centre Serving the local Community 01424 432 719 455 Old London Road, Hastings, E8St Sussex, TN35 5BH office@orecommunilycentre.co.uk Registered charity, number 1156988 Annual Report and Financial statements for the year ended 31 December 2024 Page Contents Organisational Information 3- 5 Trustees, annual report Receipts and Payments Accounts Statement of Assets and Liabilities 8-14 Notes to the financial statement 15 Independent examiner's report
Ore Community Association Trustees, annual report for the year ended 31 December 2024 Governance and Mana ement Ore Community Association was formed as a Charitable Incorporated Organisation {CIO) during 2014 and took over the assets and activities of the unincorporated charity of the same name on l January 2015. The assets include a building which is used as a community centre and was the subject of a freehold asset transfer from East Sussex County Council (ESCCI. Although it was a freehold transfer, in the event of the dissolution of Ore Community Association, the building would revert to ESCC, The charity is constituted and operates under the rules of its constitution adopted and accepted onto the th register of charities as a Charitable Incorporated Organisation on the 8 May 2014. The charity is managed by an executive committee (the trustees) which meet on a frequent basis to consider all matter5 pertaining to the centre and the overall direction of the project. The day to day running of the project is delegated to a small staff team. The methods adopted for the recruitment and appointment of new trustees is laid down in the constitution and presently under review. Trustee5 are elected by the members of the Association attending the Annual General Meeting, and are elected on a three year rotational basis. New trustees are drawn from the members. Vacancies to trustee positions can be filled by co-options between AGM'S. Charitable ob'ects 3.1 To promote the benefits of the inhabitants without distinction of sex. sexual orientation, age, disabilitv, natlonality, race or political, religious or other opinions, by associating together the said in habitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the obJect of improving the conditions of the life of the said inhabitant5. 3.2 To establish or secure the establishment of, a community centre and to maintain and manage the same (whether alone or in co-operation with any authority or other body or person) in furtherance of the objects. 3.3 To promote such other purposes as are charitable according to the laws of England and Wales for the benefit of the public as may from time to time be determined. 3.4 The charity shall be non-party in politics and non-sectarian in religion.
We have applied for the government funded energy efficiency grant and at the time of writing, we are still watting for a response to understand if we have been sUCC8ssful. While the centre did rely on some fundraising the requirement for this has dropped drastically and some of the fundraising has been put in the reseNes account that previously was only going. From the 3 grants received, they were all targeled and ring fenced from the application. The Big Local new heaters. Years previously the community centre had a very large gas boiler that had been cond8mned and drained. Since then, the community centre rooms had been heated on a room by room basis using either mobile Calor gas fires or electric fan heaters. Following PAT tèsts most of the e18clric fan heaters failed and there was a lack of paper trail to confirm any gas fires had been tested. To ensure safety for all users the community centre applied for a grant to instal panel heaters in each room, Phase 1 that took place at the end of 2023 was to stop the building from freezing. Phase 2 that took place at the start of 2024 was a grant for additional h8aters to warm the building for the users. Due to budget constraints the centre needed to go with non-smart heaters at thi5 point in time. Lions of Hastlngs donated a n8w fully electric kitchen for the café. This allowed the community centre to disconnect the gas supply that was supplying only 2 gas hobs This reduced the ongoing running costs of the standing charye for the ga5 and ongoing maintenance charg85 of the gas hobs. 3. The Big Local reserves The Big Local was sat up by the government and had a 1 million allocated resource5 to distribute as small grants on an ad hoc basis within the community. A5 the end of the 10 year project The Big Local split the underspend between the community centre5 it covered for each centre to save for reserves, The community centre was able to save the grant and place them immedlately Into reserves. As the Big Local closed. they held a large festival to celebrate the projects they had been involved in helping and volunteers that had been involved in. From all of the venues they had been involved with the selected the Ore Community Centre as the location to host it due to it being the largest of all of the centres and having ample parking for visitors. The festival had multiple street entertainers to go into the streets and entice locals into the centre that had stalls avallable for everyone they had helped and display boards highlighting what they had achieved and details of all the volunteer5 involved over the 10 year project. The community centre has set dates for in 2025 to start hosting community'engagement, events. Th8 1 one is Bingo booked and advertised for 2410112025. Assuming this is a SUGcess w8 are committed to hosling monthly events and presently exploring movie nights and a jumbl8 sale. If these prove successful, we hope to be able to 'restrict' any proc88ds with a view to the fund5 béing used for a small obtainable repair task in th8 centre as a rnor81 boost and something tangible for the community and centre users. The café that operates from the community centre remains subsidised by the community centra as it is yet to fully cover its share of the overheads (gaslinsurance). We hav8 always viewed the café as gat8way to the community centre, a point of contact and a proactive way of having a someone on site throughout the day. However. we will continue to monitor and revi8W the café to prevent any unsustainable drain on overall funds.
The Trustees are responsible for keeping accounting records which disc105e with reasonable accuracy the financial position of the charity and which enables the Trustees to ascertain the financial position of the chanty and to ensure that the financial statement comply with the Charities Act 2011, the applicable Charity (Accounts and Reports) regulations and the provisions of the constitution. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report was approved by the Trustees on and slgned on its behalf by: Signed Prlnted Name Dated
Ore Community Centre Trustees, annual report for the period 1st January 2024 to 31st December 2024 Statement of assets and liabilities at 31st December 2024 Restrlcted Unrestrlrted funds funds Note Totsl 2024 2023 FIXED ASSETS Tangible assets 1,000.000 907 1,000,907 1,001,008 CURRENT ASSETS Cash at bank @ 31.12.24 Cash In Hand @ 31.12.24 Paypal Debtors 19,719 19,719 6,808 324 1,554 7,665 1,017,359 1,159 1,159 21,785 1,021,785 1,000,000 Credltors: Amounts fallln8 due wlthln one year 1118 1,118 81 Creditors: Amountsfalling due after more than one year Natwest Solar Panels Bounce Back Loan 1,859 1,859 4,997 4,997 7,975 6,856 13,811 1,013,811 3,381 7,984 11,366 1,005,913 Total assets less current Ilabilltles 1,000,000 REPRESENTED BY: Accumlated fundb/f Net profit/(lossl 1,005.913 7,898 1,013,811 These financial statements are accepted on behalf of the charity by: Trustee Date: I blKc)KLS
Ore Community Association Notes to the accounts for the year ended 31 December 2024- cont'd Gifts in kind donated for distribution are included at valuation and recDgnised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. Intangible income, which comprises donated services, is included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Income tax recoverable in relation to investment income is recognlsed at the time the investment income is receivable. 1.4 Resources expended All expenditure is accounted for on receipts and payments basis and has been included under expense categories that aggregate all costs for allocation of activities. Where costs cannot be directly attributed to particular activities, they have been allocated on a basis consistent with the use of the resources. Fund raising costs are those incurred in seeking voluntary contributions and do not include the costs of dissemlnating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management carried out at the principal address or outreach. Governance costs are those incurred in connection with administration of the charlty and compliance with constitutional and statutory requirements. li
INCOMING RESOURCES Restricted funds 2024 Unrestricted funds 2024 Total funds 2024 Total funds 2023 TOTAL 70,557 70,557 56.073 Grants and donatlons include the following: Donations from individuals Food Network Big Local Southern Water Grant Fire Alarm Grant 105 105 7549 7,549 1,000 1000 2,000 2,000 8,654 8,654 Restricted funds 2024 Unrestricted funds 2024 Total funds 2024 Total funds 2023 3. Income from charltable artlvltles- Operation of Ore Centre Total fund5 2024 35,333 660 25,843 61,836 4. Income from other tradlng actlvltle5 Restricted funds Unrestricted funds 2024 35,333 660 25,843 61,836 Total funds 2024 2023 31,326 560 22,112 53,998 Venue Hire Parking Activities Cafe Restricted funds Unrestricted funds 2024 Total fund5 2024 5. Other Income Total funds 2024 2023 74 HMRC JRS Grant Bank Interest 67 67 67 67 74 13
Phone Costs 838 838 699 Printlng• Postage and Stationery Actaunts - QB Licence Independent Examinatlon Computer Costs Lease Equlpment rental Insurances Tralnlng Uncategorfsed Expense Trainln Bad Debts Total Expendlture 215 423 150 215 423 150 -51 257 94 520 520 520 2,748 2,748 2,006 24 140 36 3,611 62,659 36 3,611 62.659 2,164 51,201 Staff Cost were as follows: Wa8es & salaries The average monthly number of employee5 durlng the year was as follows: 2024 2023 No employee received remuneratlon amounting to more than £60,000 In elther year 15
Independent Examiner's Report to the Committee of Ore Community Centre I report on the accounts of Ore Community Assocaition for the twelve month period ended 31st December 2024 which are set out on the previous pages. Respective responslbllltles of committee & examiner The charity's trustees are responsi ble for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 Ithe Charities Act). and that an independent examination is It is my responsibility.. to examine the accounts under section 145 of the Charities Act to follow the procedu res laid down in the General Directions given by the Charity Commission lunder section 1451Sllbl of the Charities Act), and to state whether particular matters have come to my attention Basis of independent examinerfs report My examination was carried out in accordance with the General Direction5 given by the Charity Commlssion. An examination includes a review of the accounting records kept by the charity and a compari50n of the supportlng documentation presented wlth those record5. It also Includes consideration of any unusual items or disclosures in the accounts, and seekin8 explanations from the trustees concernlng any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given a5 to whether the account5 present a true and fair" view and the report is limited to those matters set out in the statement below. Independent examlner's statement In connectlon with my examination, the following matters have come to my attention: Insufficient Physica l evidence was produced to conduct an effectlve examination. The missing items were invoices for labour f rom self employed people for services to the centre and a m1s5ing bank statement for the loan account. 2024 was again a turbluant year for the Centre and there were alot of chan8es in trusteeslvoulunteers & paid workers and this has led to the lack of physical evidence. New policies and procedures have continued to be imbedded in 2024 apart from thi5 one area. Training and Support continues to be offered by HVA to ensure the improvements the centre need are achieved. ra Dawson Finance Manager Hastings Voluntary Action Jackson Hall, Portland Place, Hastings, TN34 IQN Dated: 17