Registered number: 08915239 Charity number: 1156963
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
TWP Accounting LLP
Chartered Accountants & Statutory Auditors The Old Rectory Church Street Weybridge Surrey KT13 8DE
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
CONTENTS
| Page | |
|---|---|
| Reference and Administrative Details of the Company, its Trustees and Advisers | 1 |
| Trustees' Report | 2 - 7 |
| Independent Examiner's Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Statement of Cash Flows | 11 |
| Notes to the Financial Statements | 12 - 26 |
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021
| Trustees | A Sartori |
|---|---|
| J Levy | |
| A Cooper | |
| M Mowbray (appointed 18 June 2021) | |
| Company registered number 08915239 Charity registered number 1156963 Registered office 4 Thames Street Staines-upon-Thames Spelthorne TW18 4SD Chief executive officer Vicki Atherton Accountants TWP Accounting LLP Chartered Accountants and Statutory Auditors The Old Rectory Church Street Weybridge Surrey KT13 8DE Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ |
Page 1
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021
The Trustees present their annual report together with the financial statements of the Surrey Disabled People's Partnership for the 1 April 2020 to 31 March 2021. The Annual Report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the company qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
The Charity was established for the;
Provision of information, support, representation and services which will directly relieve the needs of disabled people
Provision of facilities of recreation and other leisure time occupation for persons who have need of such facilities by reason of their impairment, poverty or social and economic circumstances with the object of improving their conditions of life within the administrative county of Surrey and environs.
The Charity’s main aims are to;
Empower, support and enable individual disabled people and help them to live independent lives, provide information about services and benefits available to disabled people, to ensure they are informed of and understand their rights and to improve and enhance the services available to them.
b. Strategies for achieving objectives
We are continuing to work closely with local authorities with the commissioning of statutory Advocacy services across Surrey and into neighbouring authorities. We have also been providing an accessible Information and Welfare Benefits Advice service since June 2018, from within a Community Café, located at our registered office in Staines upon Thames. This has enabled the charity to offer access to Information and a professional Welfare Benefits Advice service to the local community and provide opportunities for disabled people to participate in their local community with volunteering programmes at the Community Café. We continue to explore a variety of non -statutory funding opportunities to sustain this project.
c. Activities undertaken to achieve objectives
All types of Advocacy services are strength based and outcome focused, with the aim of enabling and empowering our beneficiaries to understand their rights, access services they need and live more independently. The provision of a volunteer led information and advice service and community café, offers disabled people and other members of the community have access to up to date information about their care and support and accurate benefits advice. Lastly, volunteer recruitment within the Community Cafe provides opportunities for disabled people to use their experiences to help others, feel less isolated and build confidence and also improve skills and employment prospects. The Café has proved a success in achieving positive outcomes, both for people accessing the services within and those individuals completing volunteering programmes.
Page 2
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Objectives and activities (continued)
d. Main activities undertaken to further the company's purposes for the public benefit
In setting objectives and planning for activities, the Trustees have given due consideration to general public guidance published by the charity commission relating to public benefit, and in particular to its supplementary public benefit guidance on the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantages.
Achievements and performance
a. Key performance indicators
For the period covered by this report, the Charity received incoming resources of £628,464. Resources expended amounted to a total of £611,826. Total net income amounted to £16,638. The Charity’s reserves now stand at £119,152.
Page 3
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Achievements and performance (continued)
b. Review of activities
Advocacy Service (Advocacy in Surrey)
SDPP have successfully delivered the Advocacy in Surrey services commissioned jointly by Surrey County Council and Health; this contract started in April 2017, for a period of 3 years. The current contract has been extended for a further year, until March 31st 2022 at the same contractual value and terms.
The service specification includes statutory services of Independent Care Act Advocacy and Independent Mental Health Advocacy for all eligible people in Surrey. There is also a discretionary offer for vulnerable groups including those with care and support needs, accessing mental health support, engaged with substance misuse treatment or living with a long term condition or HIV. The uptake of Advocacy services in Surrey has steadily increased throughout the span of this contract and we have developed a professional and supportive relationship with our commissioners at Surrey County Council and from the Clinical Commissioning Group (CCG). The provision of Advocacy services across Surrey has continued throughout the Covid 19 pandemic, introducing additional practices of supporting people virtually, alongside continued face to face support. Robust risk assessment processes and the provision of PPE has enabled the Advocacy Team to provide a seamless and accessible service to individuals using Advocacy services.
This contract will be recommissioned and during 2021, with the new Advocacy contract to start in April 2022. SDPP will be submitting a tender, as the lead provider, for the provision of Advocacy services from April 2022, with a contract length of 3 years with the option to extend for two further years. The value of this new contract has not yet been published.
Advocacy in Slough
We are currently delivering our final year of a 5 year contract for Advocacy services in the Borough of Slough, in partnership with Matrix. SDPP have been successful bidders in the recommissioning of this service for a term of 3 years, with the potential to extend for a further two, commencing on April 1st 2021. This services is to deliver a full range of both Statutory and non-statutory Advocacy services, in partnership with Matrix.
The provision of Advocacy services in the Borough of Slough has continued throughout the Covid 19 pandemic, introducing additional practices of supporting people virtually, alongside continued face to face support. Robust risk assessment processes and the provision of PPE has enabled the Advocacy Team to provide a seamless and accessible service to individuals using Advocacy services.
Information and Advice Service (Marianne’s Community Cafe)
Since Marianne’s Community Café opened in June 2018 it has fast become an indispensable community resource, helping existing and new customers every week with Information and Advice queries, food bank referrals, links into adult social care, referrals to Advocacy and signposting to many other local services. Many of these customers have urgent need for help and complex welfare issues and challenges.
We have provided work experience and training to many volunteers within the Café and Information services setting, many of which are young people and adults with learning difficulties, mental health problems, and those on the autistic spectrum. A number of our volunteers have gone on to paid employment, additional volunteering and college training. One volunteer has progressed into a paid role within SDPP. The Café is a registered referrer for food bank parcels and offers a safe and welcoming environment for all the local community.
This service has been funded from a combination of donation from grant funding, local councillor member funds and private donations. Takings from the Café have increased again following short periods of closure due to the Covid 19 pandemic and they are used to cover the cost of consumables and towards the costs of the services.
Following government guidance during the Covid 19 pandemic, the Community Café was closed for a period of four months, whilst the Information and Advice service continued, delivered virtually. The Café has reopened Covid secure and continues to develop from strength to strength, helping the local community, in particular those most vulnerable.
Page 4
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Achievements and performance (continued)
c. Factors relevant to achieve objectives
The reduction in local authority income has seen challenges for SDPP in this period, however our principal activities have been maintained in order for key service provision to continue. We continue to explore other opportunities in neighbouring local authorities for additional Advocacy contracts, as and when they come out for tender, as well as seeking other sources of funding which will allow us to continue our services offering.
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Principal funding
Our income streams for the period reflected in this report, which make up our principal funding are as follows:
| Surrey County Council |
Advocacy in Surrey | £450,000 |
|---|---|---|
| Slough Borough Council/CCG | Advocacy in Slough |
£109,900 |
| Grants/donation | Information and Advice service, Marianne’s Community Cafe £68,565 |
Structure, governance and management
a. Constitution
The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 13th May 2014.
The company is constituted under a Memorandum of Association dated 13th May 2014 and is a registered charity number 1156963.
The principal object of the company is to provide assistance, advice, representation and services which will directly relieve the needs of disabled people.
There have been no changes in the objectives since the last annual report.
b. Methods of appointment or election of Trustees
The management of the company is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association.
There is a robust Induction process which introduces new members of the Board to all aspects of the organisation, the teams, the beneficiaries and understanding of the services we provide. New trustees are provided with notes outlining, in brief, their legal obligations under charity and company law, and are also made aware of the content of the Memorandum and Articles of Association, the decision making process and the financial performance and plans of the charity. Ongoing training is sourced externally from the voluntary sector and NCVO, including all aspects of financial and structural governance, as well as leadership training.
Page 5
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Structure, governance and management (continued)
c. Organisational structure and decision-making policies
The Board of Directors provide governance of the organisation and work together to develop and implement the overall strategy. Full operational responsibility is delegated to the Chief Executive who works closely with the SDPP Managers and staff to deliver SDPP’s strategic aims. There is a Delegation of Authority document which clearly sets out both strategic and operational decision making protocols.
d. Risk management
The Directors have assessed the major risks to which the company is exposed, in particular those related to the operations and finances of the company, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.
Plans for future periods
The last few years have seen a continuation of cuts in Central Government funding to local authorities and this has had a significant financial impact on local authorities and the voluntary sector. Despite continuing pressures on funding, demand for our services continues to grow. SDPP continue to focus on delivering high quality services to our users, and to explore different funding opportunities which will enable us to expand our services offering, and to benefit the local community In particular, unrestricted funds allow the charity to develop further initiatives and projects without being dependent on statutory funders.
The Directors are aware that there will be challenges for SDPP and other voluntary sector organisations over the next three years. However, the Board also recognises that there are opportunities that the charity could take to grow.
Reserve policy
The free reserves, which are equivalent to the charity’s unrestricted funds (less fixed assets of £20,143), amounted to a negative £262,682 at period end. These funds are intended to provide protection in case of an unforeseen down turn in income, or additional needs in expenditure, and also to fund future development of new projects that are currently under consideration. Best practice holds that reserves equal three months of an organisation’s running costs (in this case £152,967). Taking into consideration that the organisation holds restricted funds in the amount of £401,977, the Directors note that a total (unrestricted and restricted funds) amount of £119,152 is less than satisfactory based on the best practice benchmark. However, the organisation will aim to increase this amount by identifying charitable and other grant funding.
Where any fund is in deficit, the Trustees seek to eliminate the deficit through the identification and application of additional sources of funding, such as legacies, donations, grants or other sources of financing. This is delegated responsibility of the senior managers in collaboration with the Board of Trustees and is reviewed regularly.
Investment Powers
In accordance with the Articles of Association, the Directors have the power to invest the money of the Charity not needed for immediate working purposes.
Asset cover for funds
The Directors’ confirm that there are adequate liquid assets that are available to fulfil the obligations of the Charity.
Page 6
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Post Balance Sheet Events
At the date of signing the report, the worldwide economy faces much uncertainty with the outbreak of Coronavirus (Covid-19), which the World Health Organisation has described as a pandemic. The final outcome of the pandemic is unknown and its future financial implications on both the World and UK economies cannot be determined at the balance sheet date. Ultimately, the charity’s future trading success is tied to and dependent upon the overall state of the economy. The trustees note that the charity has adequate resources and reserves to continue and therefore adopts the going concern basis in preparing the annual report and financial statements.
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
Jason Lev y ~~.............................................~~ Jason Levy (Nov 12, 2021, 9:23am) ... J Levy Trustee
Date:
12 Nov 2021
Page 7
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021
Independent Examiner's Report to the Trustees of Surrey Disabled People's Partnership ('the company')
I report to the charity charity trustees on my examination of the accounts of the company for the year ended 31 March 2021.
Responsibilities and Basis of Report
As the charity trustees of the company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the company's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work or for this report.
12 Nov 2021
Signed: Philip Munk Philip Munk (Nov 12, 2021, 9:54am) Philip Munk FCA, FCCA (Senior Statutory Auditor)
Dated:
TWP Accounting LLP Chartered Accountants and Statutory Auditors The Old Rectory Church Street Weybrigde Surrey KT13 8DE
Page 8
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021
| Note Income from: Charitable activities 3 Total income Expenditure on: Charitable activities 4 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2021 £ 27,198 27,198 68,191 68,191 (40,993) (241,832) (40,993) (282,825) |
Restricted funds 2021 £ 601,266 601,266 543,635 543,635 57,631 344,346 57,631 401,977 |
Total funds 2021 £ 628,464 628,464 611,826 611,826 16,638 102,514 16,638 119,152 |
Total funds 2020 £ 653,339 653,339 704,541 704,541 (51,202) 153,716 (51,202) 102,514 |
|---|---|---|---|---|
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 12 to 26 form part of these financial statements.
Page 9
SURREY DISABLED PEOPLE'S PARTNERSHIP (A Company Limited by Guarantee) REGISTERED NUMBER: 08915239
BALANCE SHEET AS AT 31 MARCH 2021
| Note Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 12 Unrestricted funds 12 Total funds |
176,217 80,018 256,235 (157,226) |
2021 £ 20,143 20,143 99,009 119,152 119,152 401,977 (282,825) 119,152 |
53,542 174,906 228,448 (151,055) |
2020 £ 25,121 25,121 77,393 102,514 102,514 344,346 (241,832) 102,514 |
|---|---|---|---|---|
The company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on _______12 Nov 2021 and signed on their behalf by: Jason Lev ............................................. y ... Jason Levy (Nov 12, 2021, 9:23am) J Levy Trustee
The notes on pages 12 to 26 form part of these financial statements.
Page 10
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021
| Cash flows from operating activities Net cash used in operating activities Cash flows from investing activities Net cash provided by investing activities Cash flows from financing activities Net cash provided by financing activities Change in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year The notes on pages 12 to 26 form part of these financial statements |
2021 £ (94,888) - - (94,888) 174,906 80,018 |
2020 £ (40,885) - - (40,885) 215,791 174,906 |
|---|---|---|
Page 11
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. General information
Surrey Disabled People's Partnership is a charitable company incorporated in England and Wales and is limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 1 of these financial statements. The nature of the charity's operations and principal activities are the provision of information, support, representation and services which directly relive the needs of disabled people within the administrative county of Surrey and environs.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006* and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective October 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Surrey Disabled People's Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
During the year, the charity made a surplus of £16,638 and at the year-end held a cash balance of £80,018 and net current assets of £119,152.
The trustees have considered carefully the financial position of the Charity and, in that context, have prepared and reviewed a budget forecast for the period to 31 March 2023. In this regard, the Charity expects to receive secured funding from local councils of £560,000 until the end of 31 March 2024. Based on the current and budgeted level of expenditures, the charity has a sufficient level of funding for the next twelve months. Noting the funds received post year end from local councils, the trustees are nonetheless satisfied that it is appropriate to prepare the financial statements on the going concern basis.
2.3 Income
All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Page 12
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
2. Accounting policies (continued)
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the company's objectives, as well as any associated support costs.
2.5 Tangible fixed assets and depreciation
Tangible fixed assets costing £250 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .
Depreciation is provided on the following bases:
| Leasehold improvements | - Straight line over five to ten years |
|---|---|
| Office equipment | - Straight line over three years |
| Computer equipment | - Straight line over ten years |
2.6 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.7 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 13
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
2. Accounting policies (continued)
2.8 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.
2.9 Financial instruments
The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.10 Operating leases
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the lease term.
2.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
2.12 Volunteer and other donated services
The value of services provided by volunteers is not incorporated into these financial statements.
Page 14
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
3. Income from charitable activities
| Unrestricted funds 2021 £ Advocacy - Brokerage - Hubs - Other 24,382 Cafe 2,816 Total 2021 27,198 Unrestricted funds 2020 £ Advocacy - Brokerage - Hubs - Other 15,267 Cafe 9,602 Total 2020 24,869 4. Analysis of expenditure on charitable activities Summary by fund type Unrestricted funds 2021 £ Advocacy - Other 68,191 Cafe - Total 2021 68,191 |
Restricted funds 2021 £ 559,900 1,176 - - 40,190 601,266 Restricted funds 2020 £ 572,478 1,422 19,339 - 35,231 628,470 Restricted funds 2021 £ 499,395 - 44,240 543,635 |
Total funds 2021 £ 559,900 1,176 - 24,382 43,006 |
|---|---|---|
| 628,464 | ||
| Total funds 2020 £ 572,478 1,422 19,339 15,267 44,833 |
||
| 653,339 | ||
| Total funds 2021 £ 499,395 68,191 44,240 |
||
| 611,826 |
Page 15
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
4. Analysis of expenditure on charitable activities (continued)
Summary by fund type (continued)
| Advocacy Hubs Other Cafe Total 2020 |
Unrestricted funds 2020 £ 30 - 76,332 - 76,362 |
Restricted funds 2020 £ 532,589 31,721 176 63,693 628,179 |
Total funds 2020 £ 532,619 31,721 76,508 63,693 |
|---|---|---|---|
| 704,541 |
5. Analysis of expenditure by activities
| Advocacy Other Cafe Total 2021 |
Activities undertaken directly 2021 £ 497,889 25,573 43,324 566,786 |
Support costs 2021 £ 1,506 42,618 916 45,040 |
Total funds 2021 £ 499,395 68,191 44,240 |
|---|---|---|---|
| 611,826 |
| Advocacy Hubs Other Cafe Total 2020 |
Activities undertaken directly 2020 £ 527,715 - 34,005 62,377 624,097 |
Support costs 2020 £ 4,904 31,721 42,503 1,316 80,444 |
Total funds 2020 £ 532,619 31,721 76,508 63,693 |
|---|---|---|---|
| 704,541 |
Page 16
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
5. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Wages, national insurance & pensions Other staff costs Travel and subsistence Professional fees Stationery, printing and postage Telephone costs Computer costs Office maintenance Water and rates Light and heat Advertising and promotion Sundries Subscriptions Conference and meeting expenses Cafe - Running Costs Total 2021 |
Total funds 2021 £ 276,603 805 8,907 254,962 1,294 4,607 6,979 3,619 375 2,215 384 206 35 101 5,694 566,786 |
Total funds 2020 £ 308,433 1,082 25,926 255,540 2,159 5,099 6,841 4,101 117 3,920 414 245 35 84 10,101 |
|---|---|---|
| 624,097 |
Page 17
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
5. Analysis of expenditure by activities (continued)
Analysis of support costs
| Professional fees Office maintenance Rent and service charges Insurance Sundries Bank charges Depreciation Total 2021 6. Independent examiner's remuneration Independent examiner's remuneration 7. Staff costs Wages and salaries Social security costs Contribution to defined contribution pension schemes |
Total funds 2021 £ 5,162 340 29,124 2,345 3,022 69 4,978 45,040 2021 £ 3,050 2021 £ 253,557 16,130 6,917 276,604 |
Total funds 2020 £ 6,227 364 38,674 2,258 (408) 88 33,241 80,444 2020 £ 2,950 2020 £ 281,086 19,921 7,426 308,433 |
|---|---|---|
During the year, £Nil of redundancy or termination payments made.
Page 18
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
7. Staff costs (continued)
The average number of persons employed by the company during the year was as follows:
| Advocacy Information services Governance, fund raising and support Cafe |
2021 No. 10 - 2 2 14 |
2020 No. 9 1 3 1 14 |
|---|---|---|
No employee received remuneration amounting to more than £60,000 in either year.
8. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2020 - £NIL).
During the year ended 31 March 2021, no Trustee expenses have been incurred (2020 - £NIL).
9. Tangible fixed assets
| Cost or valuation At 1 April 2020 At 31 March 2021 Depreciation At 1 April 2020 Charge for the year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 |
Short-term leasehold property £ 169,929 169,929 159,452 1,310 160,762 9,167 10,477 |
Office equipment £ 36,683 36,683 22,039 3,668 25,707 10,976 14,644 |
Computer equipment £ 45,084 45,084 45,084 - 45,084 - - |
Total £ 251,696 |
|---|---|---|---|---|
| 251,696 | ||||
| 226,575 4,978 |
||||
| 231,553 | ||||
| 20,143 | ||||
| 25,121 |
Page 19
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
10. Debtors
| Due within one year Trade debtors Other debtors Prepayments and accrued income |
2021 £ 135,000 23,104 18,113 176,217 |
2020 £ 1,269 21,201 31,072 |
|---|---|---|
| 53,542 |
11. Creditors: Amounts falling due within one year
| Other taxation and social security Other creditors Accruals and deferred income Deferred income at 1 April 2020 Resources deferred during the year Amounts released from previous periods |
2021 £ 20,622 265 136,339 157,226 2021 £ 117,300 - (4,800) 112,500 |
2020 £ 18,826 265 131,964 |
|---|---|---|
| 151,055 | ||
| 2020 £ 112,500 4,800 - |
||
| 117,300 |
Income has been deferred as funds relate to the period April 2021 to June 2021.
Page 20
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
12. Statement of funds
Statement of funds - current year
| Unrestricted funds Designated funds Designated Funds - all funds General funds General Funds - free funds Total Unrestricted funds Restricted funds WIDE Advocacy Welfare Benefits Brokerage Surrey Hubs Grants to individuals Cafe Total of funds |
Balance at 1 April 2020 £ 10,648 (252,480) (241,832) 176,211 498,159 (13,941) 23,895 (327,931) (17,953) 5,906 344,346 102,514 |
Income £ - 27,198 27,198 - 559,900 - 1,176 - - 40,190 601,266 628,464 |
Expenditure £ (7,112) (61,079) (68,191) - (499,394) - - - - (44,241) (543,635) (611,826) |
Balance at 31 March 2021 £ 3,536 (286,361) (282,825) 176,211 558,665 (13,941) 25,071 (327,931) (17,953) 1,855 401,977 119,152 |
|---|---|---|---|---|
Page 21
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
12. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds Designated funds Designated Funds - all funds General funds General Funds - free funds Total Unrestricted funds Restricted funds WIDE Advocacy Welfare Benefits Brokerage Surrey Hubs Grants to individuals Cafe Total of funds |
Balance at 1 April 2019 £ 10,648 (200,987) (190,339) 176,211 456,848 (13,941) 23,895 (315,549) (17,953) 34,544 344,055 153,716 |
Income £ - 24,869 24,869 - 573,900 - - 19,339 - 35,231 628,470 653,339 |
Expenditure £ - (76,362) (76,362) - (532,589) - - (31,721) - (63,869) (628,179) (704,541) |
Balance at 31 March 2020 £ 10,648 (252,480) (241,832) 176,211 498,159 (13,941) 23,895 (327,931) (17,953) 5,906 344,346 102,514 |
|---|---|---|---|---|
Page 22
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
12. Statement of funds (continued)
Information WIDE
Answering enquiries on a range of topics affecting disabled people covering Woking and Surrey Heath and with the help of supervised volunteers providing outreach services at a number of venues in the area.
Advocacy
An independent, confidential and free advocacy scheme for disabled and older people across Surrey and Slough.
Surrey Hubs
Woking, Godalming, Camberley, Addlestone & Staines Hubs have been set up in recent years to promote and raise awareness of the charity’s services to residents of surrey. Income is received to be used specifically against capital expenditure and running costs for the Hubs.
NHS Health Complaints
Free independent support available to people who live in Surrey. Assistance and not advice, is provided to ensure their own interests are represented.
Grants to individuals
Voluntary income includes donations received as a result of appeals on behalf of individuals.
Designated funds
Created in 2009 to indicate the unrestricted funds used to finance net tangible fixed assets.
Information and Advice Service (Marianne’s Community Cafe)
Marianne’s Community Café opened in June 2018 it has fast become an indispensable community resource, helping existing and new customers every week with Information and Advice queries, food bank referrals, links into adult social care, referrals to Advocacy and signposting to many other local services.
Page 23
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
13. Summary of funds
Summary of funds - current year
| Designated funds General funds Restricted funds Summary of funds - prior year Designated funds General funds Restricted funds |
Balance at 1 April 2020 £ 10,648 (252,480) 344,346 102,514 Balance at 1 April 2019 £ 10,648 (200,987) 344,055 153,716 |
Income £ - 27,198 601,266 628,464 Income £ - 24,869 628,470 653,339 |
Expenditure £ (7,112) (61,079) (543,635) (611,826) Expenditure £ - (76,362) (628,179) (704,541) |
Balance at 31 March 2021 £ 3,536 (286,361) 401,977 119,152 Balance at 31 March 2020 £ 10,648 (252,480) 344,346 102,514 |
|---|---|---|---|---|
14. Analysis of net assets between funds Analysis of net assets between funds - current year
| Unrestricted funds 2021 £ Tangible fixed assets 20,143 Current assets (145,742) Creditors due within one year (157,226) Total (282,825) |
Restricted funds 2021 £ - 401,977 - 401,977 |
Total funds 2021 £ 20,143 256,235 (157,226) 119,152 |
|---|---|---|
Page 24
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
14. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Unrestricted funds 2020 £ 25,121 (115,898) (151,055) (241,832) |
Restricted funds 2020 £ - 344,346 - 344,346 |
Total funds 2020 £ 25,121 228,448 (151,055) 102,514 |
|---|---|---|---|
15. Reconciliation of net movement in funds to net cash flow from operating activities
16.
| Net income/expenditure for the year (as per Statement of Financial Activities) Adjustments for: Depreciation charges (Increase)/decrease in debtors Increase/(decrease) in creditors Net cash used in operating activities Analysis of cash and cash equivalents Cash in hand Total cash and cash equivalents |
2021 £ 16,638 4,978 (122,675) 6,171 (94,888) 2021 £ 80,018 80,018 |
2020 £ (51,202) 33,241 15,650 (39,333) (41,644) 2020 £ 174,906 174,906 |
|---|---|---|
Page 25
SURREY DISABLED PEOPLE'S PARTNERSHIP
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
17. Analysis of changes in net debt
| At 1 April | At 31 March | ||
|---|---|---|---|
| 2020 | Cash flows | 2021 | |
| £ | £ | £ | |
| Cash at bank and in hand | 174,906 | (94,888) | 80,018 |
18. Operating lease commitments
At 31 March 2021 the company had commitments to make future minimum lease payments under noncancellable operating leases as follows:
| Not later than 1 year Later than 1 year and not later than 5 years |
2021 £ 32,000 111,000 143,000 |
2020 £ 30,000 143,000 |
|---|---|---|
| 173,000 |
Page 26
Issuer TWP Accounting Document generated Thu, 11th Nov 2021 11:40:29 UTC Document fingerprint dbdc53de604c8e593ee9e47891befac1
Parties involved with this document
Document processed Party + Fingerprint Fri, 12th Nov 2021 9:23:58 UTC Jason Levy - Signer (2f8f57473fd1e5f7e356617336a2660d) Fri, 12th Nov 2021 9:54:52 UTC Philip Munk - Signer (97750efb3191e7e895aef36fc50c9ad5)
Audit history log
Date
Action
Fri, 12th Nov 2021 9:54:52 UTC The envelope has been signed by all parties. (109.73.121.1) Fri, 12th Nov 2021 9:54:52 UTC Philip Munk signed the envelope. (109.73.121.1) Fri, 12th Nov 2021 9:54:20 UTC Philip Munk viewed the envelope. (109.73.121.1) Fri, 12th Nov 2021 9:31:32 UTC Philip Munk opened the document email. (82.132.229.22) Fri, 12th Nov 2021 9:24:59 UTC Jason Levy opened the document email. (31.72.78.96) Fri, 12th Nov 2021 9:24:25 UTC Jason Levy opened the document email. (31.72.78.96) Fri, 12th Nov 2021 9:24:21 UTC Jason Levy opened the document email. (31.72.78.96) Fri, 12th Nov 2021 9:23:59 UTC Document emailed to P.Munk@twpaccounting.co.uk (3.8.145.171) Fri, 12th Nov 2021 9:23:58 UTC Sent the envelope to Philip Munk (P.Munk@twpaccounting.co.uk) for signing. (31.72.78.96) Fri, 12th Nov 2021 9:23:58 UTC Jason Levy signed the envelope. (31.72.78.96) Fri, 12th Nov 2021 9:21:31 UTC Jason Levy viewed the envelope. (31.72.78.96) Fri, 12th Nov 2021 9:21:18 UTC Jason Levy opened the document email. (31.72.78.96) Fri, 12th Nov 2021 9:21:18 UTC Jason Levy opened the document email. (31.72.78.96) Thu, 11th Nov 2021 16:34:32 UTC Jason Levy opened the document email. (104.28.86.52) Thu, 11th Nov 2021 11:46:56 UTC Document emailed to jason_levy@me.com (18.130.218.71) Thu, 11th Nov 2021 11:46:56 UTC Sent the envelope to Jason Levy (jason_levy@me.com) for signing. (109.73.121.112)
Thu, 11th Nov 2021 11:44:56 UTC Thu, 11th Nov 2021 11:44:56 UTC Thu, 11th Nov 2021 11:40:35 UTC
Philip Munk has been assigned to this envelope (109.73.121.112) Jason Levy has been assigned to this envelope (109.73.121.112) Document generated with fingerprint dbdc53de604c8e593ee9e47891befac1 (109.73.121.111)
Thu, 11th Nov 2021 11:40:33 UTC
Thu, 11th Nov 2021 11:40:33 UTC Document generated with fingerprint e78c035e1da453d7d958dd3a76b698ab (109.73.121.111) Thu, 11th Nov 2021 11:40:29 UTC Envelope generated by Shuo Dai (109.73.121.111)