Charity number: 1156954
FRENCH'S CARE HAVEN
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
1
FRENCH'S CARE HAVEN
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the | |
| charity, its trustees and advisers | 3 |
| Trustees' report | 3-6 |
| Independent Examiner’s Report | 7 |
| Receipts and payments statement | 8 |
| Statement of assets and liabilities | 8 |
| Notes to the financial statements | 9 |
2
FRENCH'S CARE HAVEN
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITABLE INCORPORATED ORGANISATION, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDING 31 MARCH 2021
Trustees
Mrs Jann Turner, Trustee Jane Nuttney, Trustee Simon Haines, Trustee Lee Turner, Trustee
Charity registered number: 1156954
Principal office: 41 Edinburgh Gardens, Claydon, Ipswich IP6 0DT
The Trustees present their annual report together with the financial statements for the period of 1 April 2020 to 31 March 2021.
1) Governing Document
The organisation is a charitable incorporated organisation governed by its constitution which was registered with the Charity Commission on 7 May 2014.
2) METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES
The management of the charitable incorporated organisation is the responsibility of the Trustees. Further trustees are appointed by the existing trustee body; there must be at least three trustees.
3) Financial review
The following financial statements are French's Care Haven's charitable activities, and cover the period of activity from 1 April 2020 to 31 March 2021. French's Care Haven's receipts and payments statement shows income of £29,469 expenditure of £40,372 for the period, resulting in a deficit of £10,903. The total reserves at 31 March 2020 was £10,903. However, the previous year had shown a large surplus, thanks to various bequests and the deficit this year was expected as money was needed to spend on providing shelters for the animals.
4) Financial management
The finances have been managed by an external consultant, as the organisation seeks a permanent Treasurer. The organisation banks at Barclays.
5) Reserves
The trustees have not set a formal target for reserves. This will be reviewed each year.
6) Risk Analysis
The main risk is ensuring that sufficient funds are raised to keep the Care Haven going. As the lease ran out at French’s Farm, one of the main tasks in 2019/20 was finding another base to house the animals. This was accomplished and a one year lease (which
3
can be rolled on) was signed with Mannings Farm Barn at Castlings Heath in Suffolk. Preparation for the move started in September 2019 and the animals were moved across in late December 2019. During the 2020/1 financial year more money was spent on providing shelter and equipment to care for the animals.
7) Funding
At the moment, the Care Haven relies solely on donations from members of the public and money raised through giving, holding open days and attending events. In 2019/20 the organisation benefitted from will bequests (three different people) of £47,700 which helped to pay for new storage areas for the animals and equipment. During the year donations remained steady and Pets at Home (ADF) made the charity its charity of the year for a second year running.
8) Objectives and Activities
a. OBJECTS
The objectives of the charitable incorporated organisation are:
-
a) to relieve the suffering of animals, in particular but not exclusively horses, in need of care and attention by providing and maintaining a rescue home and giving appropriate care, protection, rehabilitation, sanctuary, treatment and security for animals that have suffered from maltreatment, neglect, abandonment, rescue or poor circumstances.
-
b) To advance the education of people who own and care for animals and provide advice and information to the general public.
-
c) to provide educational training for apprentices and those other people looking for employment. This may include people who suffer from a learning disability or people with mental health issues.
b. ACTIVITIES FOR ACHIEVING OBJECTIVES
The trustees in a normal year arrange and attend events and hold open days to raise awareness of animal care and the changes needed to help stop the growing downward spiral of animal cruelty. The trustees provide information to the general public at events, open days and educational days, as well as working with local colleges, so that young people can come to French's Care Haven for training to gain knowledge, qualifications and work skills for future full-time employment. Clearly during the Covid year, this has been unable to happen.
9) Meeting the Principles of Public Benefit
The organisation meets the principles of public benefit by rescuing animals (primarily horses) who would otherwise die or live in terrible conditions. It also provides training and employment for people who have difficulties in finding employment, either because of a learning disability, mental health issues or a lack of practical skills.
10) Achievements and Performance
Over the last year of moving to their current address (Mannings Farm Barn), work has been a progression of starting from scratch to what is now in place. When the Charity arrived, all that was in place was grass fields, no water, no fencing and no building for the animals to have as a form of protection from the weather or for recuperation.
4
2020-2021 was a very busy year in the way of hard work and expense, where wooden fencing, shelters and outbuildings needed purchasing and putting up. This will continue as the animals damage the fencing quite often and another outbuilding is needed that has an electricity and water supply.
The Charity now has 13 horses and ponies and 4 donkeys. After moving, one of the horses was lost as a result of a stroke. There was also a younger horse that was rescued and who has gone out on loan, so there was room to take 2 more in, which was accomplished by helping another animal charity who had sadly lost their land and were desperate for French’s to help them.
Gradually more volunteers have come forward to help on odd days of the week, since the move to Castlings Heath. Most volunteers receive travel expenses and their regular help is invaluable for ensuring the welfare of the animals. The volunteers help with the daily jobs of cleaning areas of poo, refilling hay and water, giving feed, helping with the maintenance of the fencing and wooden shelters and tend to the care and management of each animal individually. Around 4+ people are needed for approximately 7 hours a day, every day of the week. The increase in volunteer help meant that a lot more was spent on volunteer expenses than in previous years. The Charity also helps students to do their Duke of Edinburgh award voluntary work.
Due to Covid it has not been possible to hold any fundraising events. Looking for a major sponsor has been impossible. Monthly articles are written in two local magazines and every single month the volunteer manager asks in one way or another, changing it up, to make it sound appealing to no avail. The sad thing is there are a lot of people out there sitting on money, not everyone is struggling.
French’s Care Haven has been Charity of the Year for the second year running with Pets at Home (ADF). They only usually let you be Charity of the year once, but because volunteers could not go into their stores to fundraise because of Co vid, they have carried our status as Charity of the year over to this year as well.
11) Future Plans.
The trustees' aims in the 2021/22 financial year are:
-
1) To continue to provide care and attention to relieve the suffering of animals.
-
2) To finish developing the facilities at Mannings Farm Barn. All the shelters and fencing purchased are portable, so that if, in the future, a further move became necessary, the shelters and equipment can be moved to another site.
-
3) To continue to raise awareness, in particular to people who own and care for animals.
-
4) To continue to provide educational support for volunteers with anxiety and social confidence problems and those looking for employment.
-
5) If, by November 2021, people are feeling more at ease with the Covid, we will hold a quiz night. At the moment we do not have anywhere in the way of a kitchen or office space for people to have a drink or lunch. We are desperate for a mobile wooden building for us to be able to welcome people or have some of
5
the elderly who visit to be able to sit down and have a drink or eat their packed lunch. Money is needed for this in the way of a donation, or a donation of something like a large summer house.
- 6) Our prime goal is to own our own land, so we are not reliant on the good will of landowners. We have all the shelters we need and a tool room now, so next step on future plans will be somewhere people can sit to eat and drink. This was our goal last year, but shelters and fencing had to come first, with the amount of our general monthly outgoings coming out each month, that means what monies we have in the bank now are needed, with no extras to spare at this present time. Our animals feed bills and vet bills along with the farrier, come to thousands of pounds a year, which can leave us struggling.
I would like to thank Pets at Home for their generous sponsorship, our regular donors, without whom we would not survive, those who have provided one-off donations through Paypal and JustGiving and all our volunteers for their hard work and dedication.
TRUSTEES' RESPONSIBILITIES STATEMENT
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable incorporated organisation and of the incoming resources and application of resources of the charity for that period. ln preparing these financial statements, the Trustees are required to:
-
~ select suitable accounting policies and then apply them consistently;
-
~ observe the methods and principles in the Charities SORP;
-
~ make judgments and accounting estimates that are reasonable and prudent;
-
~ prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable incorporated organisation will continue in operation.
The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charitable incorporated organisation's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charitable incorporated organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees and signed on their behalf by:
Date: 5[th] August 2021
Mrs Jann Turner, Trustee
6
Independent Examiner’s Report
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In conjunction with my examination, no matter has come to my attention. I am happy with what I have seen and feel that these represent a true and accurate record of the annual financial statement for 2020/21.
Cecilia Kean
Cecilia Kean Ryefield Arts Management August 2021
7
FRENCH’S CARE HAVEN
RECEIPTS AND PAYMENTS STATEMENT FOR THE YEAR ENDED 31 MARCH 2020
| Unrestricted | Total Total |
|
|---|---|---|
| funds | funds funds |
|
| 2020/21 2020/21 2019/20 | ||
| RECEIPTS | ||
| Individual Donations |
8791 | 8791 6642 |
| Larger Donations | 16242 | 16242 13800 |
| Donations through PayPal etc | 2101 | 2101 1579 |
| Will Bequests | - | - 47000 |
| Others (Refunds etc) | 137 | 137 440 |
| Gift Aid Reclaim |
2198 | 2198 3476 |
| TOTAL RECEIPTS |
29469 | 29469 73637 |
| PAYMENTS | ||
| Charitable Activities | 32472 | 32472 30022 |
| Shelter and fencing equipment | 7900 | 7900 23335 |
| TOTAL EXPENDITURE | 40372 | 40372 53357 |
| NET RECEIPTS (PAYMENTS) | (10903) | (10903) 20280 |
| Total funds brought forward | 21969 | 21969 1689 |
| TOTAL FUNDS CARRIED FORWARD 11066 | 11066 21969 | |
| STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2021 | ||
| 2020/21 2019/20 |
||
| CURRENT ASSETS | ||
| Cash at bank and in hand | 11066 21969 | |
| NET ASSETS | 11066 21969 | |
| FUNDS | ||
| Unrestricted funds | 11066 21969 | |
| TOTAL FUNDS | 11066 21969 |
The financial statements were approved by the Trustees and signed on their behalf by
Mrs Jann Turner, Trustee Date: 5[th] August 2021
The notes on the following page form part of these financial statements.
8
FRENCH’S CARE HAVEN
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020
1. CHARITABLE ACTIVITIES
| 1. CHARITABLE ACTIVITIES | ||
|---|---|---|
| 2020/21 | 2019/20 | |
| Rent | 2375 | 6231 |
| Volunteer Travel Refunds & Food (1) | 8249 | 3605 |
| Hay/Straw |
5355 | 4638 |
| Feed | 2894 | 2131 |
| Farrier | 1540 | 1370 |
| Vets | 3033 | 1925 |
| Horse / Equipment | 1876 | 2199 |
| Maintenance/Tools | 1881 | 3788 |
| Petrol / Oil (2) | 1952 | 2247 |
| Office set-up on site & admin | 1764 | 110 |
| Insurance | 691 | 410 |
| Miscellaneous | 862 | 1368 |
| Sub Total | 32472 | 30022 |
| Shelters, doors, fencing etc | 7900 | 23335 |
| TOTAL | 40372 | 53357 |
2) RELATED PARTY TRANSACTIONS
During the year, no Trustees received any remuneration (2019/20 - £ NIL). During the year, no Trustees received any benefits in kind (2019/20 - £ NIL). During the year, no Trustees received any reimbursement of expenses (2019/20 £ NIL).
3) NOTES ON EXPENDITURE
(1) The rise in volunteer expenses was caused by a number of factors – an increase in the number of volunteers who could claim mileage, journeying to the farm at 45p a mile and an increase in the number of miles driven by three of the regular volunteers who lived in the Ipswich area. The move to a farm further away from Ipswich resulted in longer journeys and more miles – the regular volunteers also put in more days to undertake further work in putting up shelters and fencing. As most of the volunteers would put in shifts of six hours or over, the Volunteer Manager would also provide them with lunch (normally sandwiches, crisps etc).
(2) The Petrol expenses relate to the mileage of the Volunteer Manager. She preferred to just claim the cost of petrol rather than a mileage allowance. Usually she was making a round trip of 35 miles every day.
9