Trustees' Annual Report for the period
Period start date Period end date 1 November 2022 31st October 2023 T From o
Section A Reference and administration details
| Charity name | Bilsdale Agricultural Show Society |
Bilsdale Agricultural Show Society |
Bilsdale Agricultural Show Society |
Bilsdale Agricultural Show Society |
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|---|---|---|---|---|---|---|
| Other names charity is known by | Bilsdale Agricultural Show | |||||
| Registered charity number (if any) | 1156940 | |||||
| Charity's principal address | Raisdale Mill | |||||
| Chop gate, Middlesbrough | ||||||
| North Yorkshire | ||||||
| Postcode | TS9 7JG | |||||
| Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 David William Sanderson 2 Natalie Lisa Roberts Treasurer 3 Peter John Smith Chairman 4 Stephen Sanderson 5 Joanne Elizabeth Yates |
Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
N/A
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2023 show year
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation
- (eg. trust, association, company)
Trustee selection methods
Appointed by committee
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The Charity operates with the support of volunteers only. The Committee is 14 strong and includes 5 Trustees and 20 volunteers.
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People contribute their time, resources, effort and skill to put on an annual agricultural show for the benefit of the public, local businesses and the residents of Bilsdale.
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The Committee meet on a regular basis to discuss and agree actions, policies and procedures.
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Policies currently include, Safeguarding, Financial controls, Health and Safety, Trade and Commercial.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
- To promote and advance, for the benefit of the public, agriculture, horticulture and rural crafts, in all their branches, by holding an annual agricultural show.
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2023 show year
| Summary of the main activities | The committee provide facilities for livestock, rural activities, | The committee provide facilities for livestock, rural activities, | The committee provide facilities for livestock, rural activities, | The committee provide facilities for livestock, rural activities, | The committee provide facilities for livestock, rural activities, | |
|---|---|---|---|---|---|---|
| undertaken for the public benefit in relation to these |
crafts and skills to be promoted and safely enjoyed by the public. | |||||
| objects (include within this section the statutory |
We also work with local businesses and organisations, who | set | ||||
| declaration that trustees have had regard to the guidance |
up stalls to sell and promote a wide range of goods and | services. | ||||
| issued by the Charity Commission on public benefit) |
The public benefits from watching and participating in, sports, competitions, demonstrations of crafts, sheep shearing and |
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| sheep dog handling, horse riding, dog handling, received advice | ||||||
| about the environment, recycling and conservation projects being | ||||||
| promoted in Bilsdale and the surrounding National Park. | ||||||
| The show also promotes our heritage through music, local history | ||||||
| and a range of fun activities for all | ages. | |||||
| Farming activities are always well | supported by local farmers | |||||
| from Bilsdale and beyond. | ||||||
| Additional details of objectives and activities (Optional information) | ||||||
| Youmay chooseto include further statements, where relevant, about: |
The Bilsdale Agricultural Show Society raises money on of the show for a selected charity. |
the | day | |||
| • policy on grantmaking; |
Our chosen charity works on the show day to raise funds and | |||||
| • policy programme related investment; • contribution made by |
supports the show committee, for example selling Show catalogues and giving directions to the public. |
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| volunteers. |
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2023 show year
Section D Achievements and performance
Summary of the main achievements of the charity during the year
CHAIRMANS REPORT We held another successful show in 2023. The weather was not as kind as last year, but the rain came late enough not to spoil too much. The weather had little effect on attendance which was perhaps down a little on last year. Feedback informally from those leaving the show ground was very positive despite the weather. Our focus on using local traders wherever possible was a great success and many have already asked to return in 2024. Space is getting quite tight on the field, so a rethink of the layout would be useful. The second ring was somewhat underused , so we need to try harder with attractions, as it was difficult to find suppliers. Numbers of competition entries in all sections remained high which is excellent.
Late cancellation of the main fell race was very disappointing. I know that plans are in place for us to hold it ourselves next year to avoid similar issues. All sections worked extremely hard to achieve successful outcomes.
I conclude by thanking our supporters and all involved who gave their time and expertise so generously to enable delivery of a great show. We look forward to 2024.
Peter Smith, Chairman
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Section E Financial review Brief statement of the The Bilsdale Agricultural Show Society reserve is held in a charity’s policy on reserves business bank account and used to pay for any necessary capital investment. In addition to this we hold a linked but separate current Community account for the purpose of setting up and running the annual show. Money will be transferred from the current account into our reserve account when the balance exceeds the amount required for the running of the annual show. This will be reviewed on an ongoing basis by the treasurer and any transfers agreed by the trustees and committee. Details of any funds materially We have no funds in deficit. in deficit
Further financial review details (Optional information)
| Youmay chooseto include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. |
Our Primary source of income is from entry ticket / gate sales on show day. In addition we receive donations from individuals involved in the show for example; competitors and local residents. Lastly we are reliant on the incredible sponsorship and support provided by local companies. |
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Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Natalie Roberts Peter Smith
Position (eg Secretary, Treasurer Chairman Chair, etc)
Date June 2024
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2023 show year
| Accounts BILSDALE SHOW | Oct-23 | ACCOUNTS | NATWEST Current | £17,132.38 | |
|---|---|---|---|---|---|
| 35 day account | £7,290.53 | ||||
| Total | £24,422.91 | ||||
| INCOME | |||||
| Adverts & trade stands | 1295.00 | ||||
| Donations & sponsors | 695.00 | ||||
| Entries all classes and day events | 1,122.50 | ||||
| Gate takings | 7729.67 | ||||
| Vice President fees | 725.00 | ||||
| Grant | 2000.00 | ||||
| Income from coffee carts | 140.00 | ||||
| Income from bar 20% | |||||
| Income from archery/swings | 90.00 | ||||
| TOTAL | Income | 13,797.17 | |||
| EXPENSES | |||||
| Attractions (Shetland Ponies, Birds of prey & old | |||||
| Humpy Band) | 800.00 | ||||
| Catering (VP and Helpers) | 2330.00 | ||||
| First aid cover | 267.50 | ||||
| Marquee hire | 2940.00 | ||||
| Prizes | 1578.00 | ||||
| Sand etc for showfield | 116.14 | ||||
| Sound system for show | 717.96 | ||||
| Cash for Adam Collier (Commentary) | 200.00 | ||||
| Show Insurance Event Policy | 1019.66 | ||||
| 2nd Sumup card reader with Wifi | 94.80 | ||||
| Rosettes & trophies | 794.78 | ||||
| Lottery licence | 20.00 | ||||
| Printing | 579.97 | ||||
| Website expenses | 609.06 | ||||
| Stamps/Postage VPs | 88.5 | ||||
| First aid marquee | 116.99 | ||||
| Amazon | 33.20 | ||||
| Awning | 27.00 | ||||
| Radios | 42.99 | ||||
| Misc items | 497.86 | ||||
| 12,874.41 | |||||
| Profit 2023 | 922.76 |
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