## **Trustees' Annual Report for the period**
Period start date Period end date 1 November 2020 31st October 2021 **T From o**
## Section A Reference and administration details
**Charity name** Bilsdale Agricultural Show Society **Other names charity is known by** Bilsdale Agricultural Show **Registered charity number (if any)** 1156940
**Charity's principal address** Raisdale Mill
Chop gate, Middlesbrough North Yorkshire **Postcode TS9 7JG**
## **Names of the charity trustees who manage the charity**
- **Trustee name Office (if any)**
- 1[David William ] Sanderson Treasurer
- 2[Joanne ] Elizabeth Yates
- 3[Peter John ] Chairman Smith
- 4[Natalie Lisa ] Roberts
- 5[Stephen ] Sanderson
**Dates acted if not for whole year**
**Name of person (or body) entitled to appoint trustee (if any)**
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**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)
Constitution
How the charity is constituted Charitable Incorporated Organisation
- (eg. trust, association, company)
Trustee selection methods
Appointed by committee
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The Charity operates with the support of volunteers only. The Committee is 26 strong and includes 5 Trustees. In addition we have a number of local volunteers who assist in the setting up and running of the show.
- policies and procedures adopted for the induction and training of trustees;
- People contribute their time, resources, effort and skill to put on an
- • the charity’s organisational annual agricultural show for the benefit of the public, local
- structure and any wider businesses and the residents of Bilsdale.
- network with which the charity works;
- • The Committee meet on a regular basis to discuss and agree relationship with any related parties; actions, policies and procedures.
- trustees’ consideration of major risks and the system Policies currently include, Safeguarding, Financial controls, Health and procedures to manage and Safety, Trade and Commercial. them.
## **Section C Objectives and activities**
> **Summary of the objects of the** To promote and advance, for the benefit of the public, agriculture,
> **charity set out in its governing** horticulture and rural crafts, in all their branches, by holding an **document** annual agricultural show.
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|**Summary of the main activities**||The committee provide facilities for livestock, rural activities,|The committee provide facilities for livestock, rural activities,|The committee provide facilities for livestock, rural activities,|The committee provide facilities for livestock, rural activities,|The committee provide facilities for livestock, rural activities,|The committee provide facilities for livestock, rural activities,|
|---|---|---|---|---|---|---|---|
|**undertaken for the public**
**benefit in relation to these**||crafts and skills to be promoted and safely enjoyed by|||the public.|||
|**objects (include within this**
**section the statutory**||We also work with local businesses and organisations, who|||||set|
|**declaration that trustees have**
**had regard to the guidance**||up stalls to sell and promote a wide range of goods and||||services.||
|**issued by the Charity**
**Commission on public benefit)**||The public benefits from watching and participating in
competitions, demonstrations of crafts, sheep shearing and||||||
|||sheep dog handling, horse riding, dog handling, received advice||||||
|||about the environment, recycling and conservation projects being||||||
|||promoted in Bilsdale and the surrounding National Park.||||||
|||The show also promotes our heritage through music, local history||||||
|||and a range of fun activities for all|ages.|||||
|||Farming activities are always well|supported by local farmers|||||
|||from Bilsdale and beyond.||||||
|**Additional details of objectives and activities (Optional information)**||||||||
|You**may choose**to include
further statements, where
relevant, about:||The Bilsdale Agricultural Show Society raises money on
of the show for a selected charity.||||the|day|
|•
policy on grantmaking;||Our chosen charity works on the show day to raise funds and||||||
|•
policy programme related
investment;
•
contribution made by||supports the show committee, for example selling Show
catalogues and giving directions to the public.||||||
|volunteers.||||||||
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
SHOW CANCELLED DUE TO COVID 19
## **CHAIRMANS REPORT**
2021 was once again an unusual year. At our 2020 AGM we agreed our intention to hold a show as usual on the last Saturday of August 2021.
However in January 2021 it became increasingly apparent that Covid 19 would present too great a risk to the community and the potential government restrictions would present considerable difficulties in firmly committing to the work required to run the show. As such we unanimously agreed to cancel once again.
This proved to be a sensible decision. In making the decision at that time we were again able to avoid any costs associated with putting on a show. We also were able to avoid any unnecessary work either for ourselves or our clients.
As a consequence of not holding the Show we were sadly unable to raise money for the chosen charity for 2021, which was due to be Riding for the Disabled.
We remain fully committed to holding a show in 2022 if circumstances permit.
Peter Smith Chairman
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|**Section E Financial review**|**Section E Financial review**|
|---|---|
|||
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**|The Bilsdale Agricultural Show Society reserve is held in a
business bank account and used to pay for any necessary capital
investment.
In addition to this we hold a linked but separate current Community
account for the purpose of setting up and running the annual show.
Money will be transferred from the current account into our reserve
account when the balance exceeds the amount required for the
running of the annual show. This will be reviewed on an ongoing
basis by the treasurer and any transfers agreed by the trustees and
committee.|
||Small deficit due to maintenance spend and lack of show day and
sponsorship income|
## **Further financial review details (Optional information)**
|You**may choose**to include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy and
objectives including any
ethical investment policy
adopted.|Our Primary source of income is from entry ticket / gate sales on
show day.
In addition we receive donations from individuals involved in the
show for example; competitors and local residents.
Lastly we are reliant on the incredible sponsorship and support
provided by local companies.
In 2021 due to the show cancellation because of Covid 19, no
monies or sponsorship were received in relation to a 2021 event.
Income came from outstanding invoices paid after the end of the
financial year.|
|---|---|
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## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Jo Yates Peter Smith **Position (eg Secretary,** Treasurer Chairman **Chair, etc) Date** 20th January 2022
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## **Bilsdale Show Financial Summary 2021**
## **No Show held due to Covid 19**
|**MONEY IN**|**MONEY IN**|
|---|---|
|Adverts|£0.00|
|Catalogues|£0.00|
|Donations|£0.00|
|Entries|£0.00|
|Floats|£0.00|
|Gate|£0.00|
|Raffe & tombola|£0.00|
|Sponsors|£0.00|
|Trade Stands|-|
|Unclaimed prizes|£0.00|
|Vice President fees|£0.00|
|Other income|£0.00|
|**TOTAL INCOME**
**£0.00**||
|**MONEY IN**|**MONEY IN**|
|---|---|
|Adverts|£0.00|
|Catalogues|£0.00|
|Donations|£0.00|
|Entries|£0.00|
|Floats|£0.00|
|Gate|£0.00|
|Raffe & tombola|£0.00|
|Sponsors|£0.00|
|Trade Stands|-|
|Unclaimed prizes|£0.00|
|Vice President fees|£0.00|
|Other income|£0.00|
|**TOTAL INCOME**
**£0.00**||
|**MONEY OUT**|**MONEY OUT**|
|---|---|
|Marketing|£0.00|
|Attractions|£0.00|
|Equipment Hire|£0.00|
|First Aid cover|£0.00|
|Insurance|£0.00|
|Licenses|£20.00|
|Miscellaneous|£77.00|
|Post & Stationary|£0.00|
|Printing|£0.00|
|Prize Money|£0.00|
|Rossettes and Trophies||
|Equipment purchase|£0.00|
|Charity Donations|£0.00|
|Floats|£0.00|
|Other|£0.00|
|**TOTAL EXPENSES**
**£97.00**||
|**MONEY LEFT OVER**|**MONEY LEFT OVER**|
|---|---|
|Income minus expenses|-£97|
**----- Start of picture text -----**
Income/Expenses
£97 -£97
**----- End of picture text -----**
Income minus expenses Total expenses Total income
## **End of Year Statement of Assets and Liabilities 2021 Annual Report (31st October 2021)**
**ASSETS** - £4,805
**TOTAL CASH ASSETS = £21,363.02** Cash Assets = £5,246.77 Reserve Cash = £16,133.47
**LIABILITIES** - None
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