The Liberal Catholic Church Grail Community
Charity No. 1156934
Company No. 07935762
Trustees' Report and Unaudited Accounts
28 February 2021
The Liberal Catholic Church Grail Community Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 4 | |
| Independent Examiner's Report | 5 | |
| Statement of Financial Activities | 6 | |
| Summary Income and Expenditure Account | 7 | |
| Balance Sheet | 8 | |
| Notes to the Accounts | 9 to | 15 |
| Detailed Statement of Financial Activities | 16 to | 17 |
Page 1
The Liberal Catholic Church Grail Community Trustees Annual Report
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 28 February 2021.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 07935762
Charity No. 1156934
Principal Office
Chalice House Torridge Hill Bideford Devon EX39 2AZ
Registered Office
Chalice House Torridge Hill Bideford Devon EX39 2AZ
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
N. Easton V. Easton H. Lillie M. Peterson C. Teng-Krishna M. Van Buren Schele W.E. Van Buren Schele-Van Vledder
Company Secretary
M. Peterson
Accountants
Accountancy Edge Limited 12 Culm Close Bideford Devon EX39 4AX
Page 2
The Liberal Catholic Church Grail Community Trustees Annual Report
Bankers
CAF Bank Ltd 25 Kings Hill Avenue West Malling Kent ME19 4JQ
OBJECTIVES AND ACTIVITIES
The charity's objects are specifically restricted to the following: to advance the Christian religion as expressed in the Summary of Doctrine and Summary of Principles of The Liberal Catholic Church Grail Community, for the benefit of the public in particular through the holding of prayer meetings, lectures, public celebration of religious festivals and by producing and distributing literature.
The Grail Community upholds and maintains the original esoteric principles of ‘The Liberal Catholic Church’ and is a part of the one Holy, Catholic and Apostolic Church. We are not Roman Catholic, Protestant or Evangelical, we are an esoteric, mystical, apostolic and liberal church.
The charity has continued to provide spiritual resources, education and support for its members and the wider community. It has also continued to support The Church of the Grail Community in Kenya where there are six centres, but in particular the school at the Saint Alban’s Centre.
As Trustees of the charity we have have given due consideration to the Charity Commission’s published guidance on the Public Benefit requirement under the Charities Act 2011.
The charity's services are open to the public to help build and develop their Christian faith. Apart from its Church activities, the charity is involved in the following public benefit efforts:
-
The provision of study materials, which are available to the general public.
-
The organization of seminars and retreat days to deepen the public's knowledge of spiritual matters and take them on the inner way through silence, meditation and discussion.
-
Fundraising for the Church of the Grail Community in Kenya, which now runs a school for the benefit of the local rural community and including many orphans. We also assist the Church of the Grail Community in Kenya in developing further projects to help the community, including the provision of education, renewable energy sources and sustainable food and water.
ACHIEVEMENTS AND PERFORMANCE
The St. Alban centre is the site of our school, which is now entirely run by The Liberal Catholic Church Grail Community through its Society in Kenya.
We continue to fund our society, "Church of the Grail Community in Kenya" which has six active centres and runs our school at the St Albans Centre at Liberty. There are 13 full time teachers and 4 ancillary staff. The year started with over 230 children attending, but due to Covid restrictions was closed for part of 2020. Many orphans receive an education they would not otherwise receive. We continued to pay staff salaries, briefly at a slightly reduced rate, unlike many other schools, including those funded by the government.
We have significantly upgraded the buildings and site,with new fencing, two new water tanks, steps, completion of Office, Staff room and Kitchen. Over 200 new desks were purchased or refurbished to comply with Government regulations. Books and stationery were provided to teach the new curriculum and a major school trip funded which is an essential requirement for the final examinations. Staff training continued. Inspection visits were funded in support of the Registration process.
Page 3
The Liberal Catholic Church Grail Community Trustees Annual Report
The Church centres were supported with essential materials.
In the UK, due to Government restrictions on the public attending services, we provided these by transmitting them via Zoom. This enabled many more people to partake, including those living in other parts of the UK, Kenya and mainland Europe.
FINANCIAL REVIEW
The Trustees regularly review the reserves of the Church to ensure that sufficient liquid resources are available to meet its obligations. The Trustees of the charity have designated funds for specific purposes. These are funds set aside for The Church of the Grail Community in Kenya.
Certain donations are allocated to restricted funds specifically to finance staff costs and building works at the St Alban Centre in Kenya. Other donations are specifically restricted for the funding os a bore hole to provide clean water.
The Trustees consider the charity holds sufficient reserves to fund its core activities for a period of not less than six months. This is felt to be satisfactory.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The organisation is a charitable company, limited by guarantee, incorporated on 3 February 2012, as amended 5 April 2014, and registered as a charity on 6 May 2014. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.
The directors of the company are also charity Trustees for the purposes of charity law and under the charity's Articles are known to members as the Trustees. The minimum number of Trustees is three.
Trustees are either elected by the members at the Annual General Meeting or are co-opted during the year by the Board of Trustees.
All new Trustees are provided with a copy of the Charity commission publication CC3, "The Essential Trustee", which outlines what is expected of a charity Trustee and their responsibilities to the charity.
The Board of Trustees has conducted a review of the major risks to which the charity is exposed. A risk register is being established and will be updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
M. Van Buren Schele Trustee 01 October 2021
Page 4
The Liberal Catholic Church Grail Community Independent Examiners Report
Independent Examiner's Report to the trustees of The Liberal Catholic Church Grail Community
I report to the charity trustees on my examination of the accounts of The Liberal Catholic Church Grail Community for the year ended 28 February 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
-
accounting records were not kept in accordance with section 386 of the 2006 Act ; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
James Hellyer MA (Cantab.) FCA Chartered Accountant Accountancy Edge Limited 12 Culm Close
Bideford Devon
EX39 4AX 01 October 2021
Page 5
The Liberal Catholic Church Grail Community Statement of Financial Activities
for the year ended 28 February 2021
| Notes Income and endowments from: Donations and legacies 4 Charitable activities 5 Total Expenditure on: Charitable activities 6 Other 7 Total Net gains on investments Net income 8 Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricte d funds 2021 £ 29,015 242 |
Restricted funds 2021 £ 16,437 - |
Total funds 2021 £ 45,452 242 |
Total funds 2020 £ 61,434 223 |
|---|---|---|---|---|
| 29,257 22,857 6,670 |
16,437 15,731 - |
45,694 38,588 6,670 |
61,657 47,894 5,821 |
|
| 29,527 - |
15,731 - |
45,258 - |
53,715 - |
|
| (270) (50) |
706 50 |
436 - |
7,942 - |
|
| (320) | 756 | 436 | 7,942 | |
| (320) 11,474 |
756 - |
436 11,474 |
7,942 3,532 |
|
| 11,154 | 756 | 11,910 | 11,474 |
Page 6
The Liberal Catholic Church Grail Community Summary Income and Expenditure Account
for the year ended 28 February 2021
| Income Gross income for the year Expenditure Depreciation and charges for impairment of fixed assets Total expenditure for the year Net income before tax for the year Net income for the year |
2021 £ 45,694 45,694 39,944 5,314 45,258 436 436 |
2020 £ 61,657 |
|---|---|---|
| 61,657 | ||
| 51,944 1,771 |
||
| 53,715 | ||
| 7,942 | ||
| 7,942 |
Page 7
The Liberal Catholic Church Grail Community Balance Sheet
at 28 February 2021
| Company No. 07935762 Notes 2021 £ Fixed assets Tangible assets 10 - - Current assets Cash at bank and in hand 17,925 17,925 Creditors:Amount falling due within one year 11 (1,015) Net current assets 16,910 Total assets less current liabilities 16,910 Creditors:Amounts falling due after more than one year 12 (5,000) Net assets excluding pension asset or liability 11,910 Total net assets 11,910 The funds of the charity Restricted funds 13 Restricted income funds 756 756 Unrestricted funds 13 General funds 11,154 11,154 Reserves 13 Total funds 11,910 |
2020 £ 5,313 |
|---|---|
| 5,313 12,096 |
|
| 12,096 (935) |
|
| 11,161 16,474 (5,000) |
|
| 11,474 | |
| 11,474 | |
| - | |
| - 11,474 |
|
| 11,474 | |
| 11,474 |
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 28 February 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 01 October 2021
And signed on its behalf by:
N. Easton Trustee
01 October 2021
Page 8
The Liberal Catholic Church Grail Community Notes to the Accounts
for the year ended 28 February 2021
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 9
The Liberal Catholic Church Grail Community Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Motor vehicles 25% Reducing balance
The motor vehicles are held in Kenya for the use of the charity and Grail Community there.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.
Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Page 10
The Liberal Catholic Church Grail Community Notes to the Accounts
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital.
3 Statement of Financial Activities - prior year
| Income and endowments from: Donations and legacies Charitable activities Total Expenditure on: Charitable activities Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds 2020 £ 61,434 223 61,657 47,894 5,821 53,715 7,942 7,942 7,942 3,532 11,474 |
Total funds 2020 £ 61,434 223 |
|---|---|---|
| 61,657 47,894 5,821 |
||
| 53,715 | ||
| 7,942 | ||
| 7,942 | ||
| 7,942 3,532 |
||
| 11,474 |
4 Income from donations and legacies
| Donations and special offerings Donations for The Church of the Grail Community in Kenya |
Unrestricted £ 1,815 27,200 29,015 |
Restricted £ 706 15,731 16,437 |
Total 2021 £ 2,521 42,931 45,452 |
Total 2020 £ 13,076 48,358 |
|---|---|---|---|---|
| 61,434 |
Page 11
The Liberal Catholic Church Grail Community Notes to the Accounts
5 Income from charitable activities
| Provision of courses, literature and magazines 6 Expenditure on charitable activities Expenditure on charitable activities Provision of courses, literature and magazines Donations passed on to The Church of the Grail Community in Kenya Governance costs 7 Other expenditure Motor and travel costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 8 Net income before transfers This is stated after charging: Depreciation of owned fixed assets Independent Examiner's fee 9 Staff costs No employee received emoluments in excess |
Unrestricted £ 333 22,524 22,857 of £60,000. |
Unrestricted £ 242 242 Restricted £ - 15,731 15,731 Unrestricted £ - 5,314 292 1,064 6,670 2021 £ - 950 |
Total 2021 £ 242 242 Total 2021 £ 333 38,255 38,588 Total 2021 £ - 5,314 292 1,064 6,670 |
Total 2020 £ 223 |
|---|---|---|---|---|
| 223 | ||||
| Total 2020 £ 274 47,620 |
||||
| 47,894 | ||||
| Total 2020 £ 1,792 1,771 1,279 979 |
||||
| 5,821 | ||||
| 2020 £ 1,771 895 |
Page 12
The Liberal Catholic Church Grail Community Notes to the Accounts
10 Tangible fixed assets
| Cost or revaluation At 1 March 2020 Disposals At 28 February 2021 Depreciation and impairment At 1 March 2020 Disposals At 28 February 2021 Net book values At 28 February 2021 At 29 February 2020 11 Creditors: amounts falling due within one year Accruals and deferred income |
2021 £ 1,015 1,015 |
Motor vehicles £ 12,133 (12,133) - 6,820 (6,820) - - 5,313 |
Total £ 12,133 (12,133) |
|---|---|---|---|
| - | |||
| 6,820 (6,820) |
|||
| - | |||
| - | |||
| 5,313 | |||
| 2020 £ 935 |
|||
| 935 | |||
| 12 Creditors: amounts falling due after more than one year Other loans |
2021 £ 5,000 5,000 |
2020 £ 5,000 |
|
| 5,000 |
Page 13
The Liberal Catholic Church Grail Community Notes to the Accounts
13 Movement in funds
| 13 Movement in funds | |||||
|---|---|---|---|---|---|
| At 1 March 2020 - - - 11,474 - - 11,474 |
Incoming resources (including other gains/losses) £ 15,731 706 16,437 2,057 27,200 27,200 45,694 |
Resources expended £ |
Gross transfers £ - 50 50 (688) 638 638 - |
At 28 February 2021 £ - 756 |
|
| Restricted funds: Restricted income funds: The Church of the Grail Community in Kenya The bore hole project Total Unrestricted funds: General funds Designated funds: The Church of the Grail Community in Kenya Total Revaluation Reserves: Total funds |
|||||
| (15,731) | |||||
| - | |||||
| (15,731) (1,689) (27,838) (27,838) (45,258) |
|||||
| 756 | |||||
| 11,154 - |
|||||
| - | |||||
| 11,910 |
Purposes and restrictions in relation to the funds: Restricted funds: The Church of the Grail To support the establishment and operation of a branch of the church in Community in Kenya Kenya, supporting a school and orphans, and other charitable activities. The bore hole project To construct a bore hole providing clean water to the community in Kenya. Designated funds: The Church of the Grail To support the establishment and operation of a branch of the church in Community in Kenya Kenya, supporting a school and orphans, and other charitable activities.
14 Analysis of net assets between funds
| Net current assets Creditors due in more than one year and provisions |
Unrestricted funds £ 16,154 (5,000) 11,154 |
Restricted funds £ 756 - 756 |
Total £ 16,910 (5,000) |
|---|---|---|---|
| 11,910 |
Page 14
The Liberal Catholic Church Grail Community Notes to the Accounts
15 Reconciliation of net debt
| 15 Reconciliation of net debt | |||
|---|---|---|---|
| Cash and cash equivalents Borrowings Net debt |
At 1 March 2020 £ |
Cash flows £ |
At 28 February 2021 £ |
| 12,096 | 5,829 | 17,925 | |
| 12,096 (5,000) (5,000) 7,096 |
5,829 - - 5,829 |
17,925 (5,000) |
|
| (5,000) | |||
| 12,925 | |||
| 16 Related party disclosures Transactions with related parties Name of related party Rt. Rev. Dr M Van Buren Schele Description of relationship between the parties Trustee and member of the charity Description of transaction and general amounts involved Interest free loan to the charity Amount due from/(to) the related party Controlling party |
2021 £ (5,000) |
2020 £ |
|
| (5,000) | |||
The company is limited by guarantee and has no share capital; thus no single party controls the company.
Page 15
The Liberal Catholic Church Grail Community Detailed Statement of Financial Activities
for the year ended 28 February 2021
| Income and endowments from: Donations and legacies Donations and special offerings Donations for The Church of the Grail Community in Kenya Charitable activities Provision of courses, literature and magazines Total income and endowments Expenditure on: Charitable activities Provision of courses, literature and magazines Donations passed on to The Church of the Grail Community in Kenya Total of expenditure on charitable activities Travel and subsistence General administrative costs, including depreciation and amortisation Depreciation of Motor vehicles Loss on disposal of tangible fixed assets Bank charges Equipment expensed General insurances Postage and couriers Software, IT support and related costs Subscriptions Legal and professional costs Audit/Independent examination fees |
Unrestricte d funds 2021 £ 1,815 27,200 29,015 242 242 29,257 333 22,524 22,857 22,857 - - - 5,314 61 20 - 72 104 35 5,606 950 |
Restricted funds 2021 £ 706 15,731 16,437 - - 16,437 - 15,731 15,731 15,731 - - - - - - - - - - - - |
Total funds 2021 £ 2,521 42,931 45,452 242 242 45,694 333 38,255 38,588 38,588 - - - 5,314 61 20 - 72 104 35 5,606 950 |
Total funds 2020 £ 13,076 48,358 |
|---|---|---|---|---|
| 61,434 | ||||
| 223 | ||||
| 223 | ||||
| 61,657 274 47,620 |
||||
| 47,894 | ||||
| 47,894 1,792 |
||||
| 1,792 | ||||
| 1,771 - 60 - 1,152 32 - 35 |
||||
| 3,050 | ||||
| 895 |
Page 16
The Liberal Catholic Church Grail Community Detailed Statement of Financial Activities
| The Liberal Catholic Church Grail Community Detailed Statement of Financial Activities |
||||
|---|---|---|---|---|
| Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net income Transfers between funds Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
114 1,064 6,670 29,527 - (270) (50) (320) - (320) 11,474 11,154 |
- - - 15,731 - 706 50 756 - 756 - 756 |
114 1,064 6,670 45,258 - 436 - 436 - 436 11,474 11,910 |
84 |
| 979 | ||||
| 5,821 | ||||
| 53,715 - |
||||
| 7,942 - |
||||
| 7,942 - |
||||
| 7,942 | ||||
| 3,532 | ||||
| 11,474 |
Page 17