OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

The Charity Registration Number is :- 1156902

Friends of Hadfield Hall

Report and Accounts

31 March 2023

Friends of Hadfield Hall

Report and accounts for the year ended 31 March 2023

Contents

Page
Charity information 1
Trustees' Annual Report 1
Statement of directors' responsibilities 3
Independent Accountant's Report 5
Funds Statements:-
Statement of Financial Activities 7
Movements in funds 8
Income and Expenditure account 9
Balance sheet 10
Notes to the accounts 11

Friends of Hadfield Hall

Trustees' Annual Report for the year ended 31 March 2023

The Trustees present their Report and Accounts for the year ended 31 March 2023.

Reference and administrative details

The charity name.

The legal name of the charity is:- Friends of Hadfield Hall.

The charity is also known by its operating name, FOHH.

The charity's areas operation and UK charitable registration.

The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1156902.

The charity does not operate in any overseas jurisdictions.

Legal structure of the charity

The charity is constituted as a Charitable Incorporated Organisation (CIO) in England & Wales. The governing document of the charity is the constitution of the CIO as approved by the Charity Commission in England & Wales (CCEW) .

There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.

The trustees are all individuals.

The principal operating address, telephone number, email and web addresses of the charity are:-

22 Newshaw Lane Hadfield, Glossop Derbyshire, SK13 2AR Telephone 07421 814793

Email Address: friendsofhadfieldhall@gmail.com Web address: https://hadfieldhall.wordpress.com

The Trustees in office on the date the report was approved were:-

Elizabeth Armstrong Elaine Brewster-Kelly Peter Duncan Cowan Marie Foote Stephen Foote Joy Hallsworth Annette Hetherington Deborah Jayne Howarth Mark Richard Savage

The trustees who served in the reporting period were as shown above.

1

Friends of Hadfield Hall

Trustees' Annual Report for the year ended 31 March 2023

Objects and activities of the charity

The purposes of the charity as set out in its governing document.

To further or benefit the residents of Hadfield and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have power:

to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

The main activities undertaken in relation to those purposes during the year.

From April 2022 to April 2023 activity at the hall has increased slightly. There is a French for Beginners class running which has been very successful and a new Fitness class (High Intensity Interval Training) has also proved popular. The Craft fairs were successful and our Spring Craft Fair raised money to twin the toilets in the hall which aids those who do not have good sanitation in other parts of the world. We celebrated our 10th Open Arts Show with a week of events which included talks about artists and our first Pro-loco as well as a exhibition of adult work and children’s. The children’s work was shown in collaboration with The Craft Barn in Hadfield. We continued to stock and care for the planters in Station rd which is much appreciated by local people. Sadly the Lift Project has not yet begun but we are moving closer.

Total income for the year was £22,514 (2022: £31,813). Total expenses were £6,065 (2022: £2,308) and the Net Income for the year was £16,449 (2022: £29,505)

We still maintain a healthy reserve to cover any extra costs associated with the Lift Project and to cover utility bills. Total unrestricted reserves stand at £171,896 (2021: £156,085)

The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.

Financial review

The charity's financial position at the end of the year ended 31 March 2023

The financial position of the charity at 31 March 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-

Restricted Revenue Funds
Total Funds
Net income
Unrestricted Revenue Funds available for the
general purposes of the charity
2023
£
16,449
171,896
2,608
174,504
2022
£
29,505
156,085
1,968
158,053

2

Friends of Hadfield Hall

Trustees' Annual Report for the year ended 31 March 2023

Financial review of the position at the reporting date, 31 March 2023 .

The trustees consider the financial performance by the charity during the year to have been satisfactory.

Availability and adequacy of assets of each of the funds

The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.

Statement of Trustees' Responsibilities

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), .

In particular, charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Trustees are required to :-

to presume that the charity will continue in business;

recommended practice have been followed, subject to any material

departures disclosed and explained in the financial statements;

The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.

The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

3

Friends of Hadfield Hall

Trustees' Annual Report for the year ended 31 March 2023

The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.

This report was approved by the board of trustees on 5 September 2023.

JOY HALLSWORTH Trustee

4

Friends of Hadfield Hall

Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 March 2023

I report to the Trustees on my examination of the financial statements of the charity on pages 7 to 15 for the year ended 31 March 2023 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 11.

Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report

As described on page 3, you, the charity's Trustees, are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.

The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the Governing Document for the conducting of an audit. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.

Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-

a) examine the financial statements of the charity under Section 145 of the Act;

b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of Independent Examiner's Statement and scope of work undertaken

I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.

The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide

Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.

5

Friends of Hadfield Hall

I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.

Independent Examiner's Statement, Report and Opinion

Attention is drawn to the accounting policy stating that, notwithstanding the explicit requirement in the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, and in order to accord with current best practice, the Trustees have determined to prepare the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), . I concur with this approach, and any references in my report to the regulations should be read subject to this comment.

Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-

This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;

and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-

accounting records were not kept in respect of the charity as required by with Section 130 of The Charities Act 2011;

the financial statements do not accord with those records; or

the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;

have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP).

Signed:-

Martin C Galvin FCA - Independent Examiner Chartered Accountant 27A Hague Street Glossop Derbyshire SK13 8NR

This report was signed on 5 September 2023

6

Friends of Hadfield Hall - Statement of Financial Activities for the year ended 31 March 2023

Statement of Financial Activities for the year ended 31 March 2023

Current year
Unrestricted
Funds
2023
£
Income & Endowments from:
Donations & Grants
A1
678
Charitable activities
A2
19,947
Investments
A4
979
Total income
A
21,604
Expenditure on:
Charitable activities
B2
5,795
Total expenditure
B
5,795
Net income for the year
15,809
Net income after transfers
A-B-C
15,809
15,809
Reconciliation of funds:-
E
Total funds brought forward
156,085
Total funds carried forward
171,894
Net movement in funds
SORP
Ref
Current year
Restricted
Funds
2023
£
910
-
-
910
270
270
640
640
640
1,968
2,608
Current year
Total Funds
2023
£
1,588
19,947
979
22,514
6,065
6,065
16,449
16,449
16,449
158,053
174,502
Prior Year
Total Funds
2022
£
15,697
15,822
294
31,813
2,308
2,308
29,505
29,505
29,505
128,548
158,053

The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.

All the prior year transactions were unrestricted items, and no further analysis is required

All activities derive from continuing operations

The notes attached on pages 11 to 15 form an integral part of these accounts.

7

Friends of Hadfield Hall - Statement of Financial Activities for the year ended 31 March 2023

Movements in revenue and capital funds for the year ended 31 March 2023

Revenue accumulated funds

Accumulated funds brought forward
Closing revenue funds
Summary of funds
Revenue accumulated funds
Recognised gains and losses before
transfers
Unrestricted
Funds
2023
£
156,085
15,809
171,894
171,894
Unrestricted
Funds
2023
£
171,894
Restricted
Funds
2023
£
1,968
640
2,608
2,608
Restricted
Funds
2023
£
2,608
Total
Funds
2023
£
158,053
16,449
174,502
174,502
Total
Funds
2023
£
174,502
Last year
Total Funds
2022
£
128,548
29,505
158,053
158,053
Last Year
Total Funds
2022
£
158,054

The notes attached on pages 11 to 15 form an integral part of these accounts.

8

Friends of Hadfield Hall - Statement of Financial Activities for the year ended 31 March 2023

Friends of Hadfield Hall

Income and Expenditure Account for the year ended 31 March 2023 as required by the Companies Act 2006

Income
Income from operations
Interest receivable
Gross income in the year before exceptional items
Gross income in the year including exceptional items
Expenditure
Charitable expenditure, excluding depreciation and amortisation
Governance costs
Total expenditure in the year
Tax on surplus on ordinary activities
Retained surplus for the financial year
Net income after tax in the financial year
Net income before tax in the financial year
Investment income
2023
£
21,535
979
22,514
22,514
5,690
375
6,065
16,449
-
16,449
16,449
2022
£
31,519
294
31,813
31,813
1,933
375
2,308
29,505
-
29,505
29,505

All activities derive from continuing operations

In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.

The notes attached on pages 11 to 15 form an integral part of these accounts.

9

Friends of Hadfield Hall - Balance Sheet as at 31 March 2023

Note
SORP
Ref
Current assets
B
Investments held as current assets
13
B3
72,500
Cash at bank and in hand
B4
102,002
Total current assets
174,502
Net current assets
The total net assets of the charity
Restricted funds
Restricted Revenue Funds
9
D2
2,608
Unrestricted Funds
Unrestricted Revenue Funds
9
D3
171,894
Designated Funds
Total charity funds
The total net assets of the charity are funded by the funds of the

72,500
102,002
2023
£
51,522
106,531
158,053
174,502
174,502
1,968
2,608
156,085
171,894
174,502
charity, as follows:-
51,522
106,531
2022
£
158,053
158,053
1,968
156,085
158,053

The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA..

The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.

The Trustees are satisfied that, although the charity is not registered under the Companies Acts, if it were so registered, it would be eligible to prepare accounts in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.

JOY HALLSWORTH

Trustee

Approved by the board of trustees on 5 September 2023

The notes attached on pages 11 to 15 form an integral part of these accounts.

10

Friends of Hadfield Hall

Notes to the Accounts for the year ended 31 March 2023

1 Accounting policies

Policies relating to the production of the accounts.

Basis of preparation and accounting convention

The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.

Policies relating to categories of income and income recognition.

Gross income represents the value of all grants, donations and fund raising activities which is included in full when received. Investment income relates to bank interest which is recorded when credited to the account.

Policies relating to expenditure

Expenses of running the charity are recorded as they are incurred.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law.

There are no endowment funds.

2 Liability to taxation

The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities.

3 Winding up or dissolution of the charity

If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

11

Friends of Hadfield Hall

Notes to the Accounts for the year ended 31 March 2023

4 Significance of financial instruments to the charity's position

The charity holds no significant financial instruments

5 The contribution of volunteers

In accordance with the SORP, and in recognition of the difficulties in placing a monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity.

However the trustees value the signifcant contribution unpaid volunteers make to the activities of the charity.

6 Staff costs and emoluments

The charity has no paid staff

Neither the trustees nor any persons connected with them have received any remuneration from the charity or any related entity, either in the current or prior year.

7 Income and Expenditure account summary

Income and Expenditure account summary
At 1 April 2022
Surplus after tax for the year
At 31 March 2023
2023
£
158,053
16,449
174,502

8 Particulars of how particular funds are represented by assets and liabilities

At 31 March 2023
Current Assets
At 1 April 2022
Current Assets
Unrestricted
Designated
funds
funds
£
£
171,894
171,894
-
Unrestricted
Designated
funds
funds
£
£
156,085
-
156,085
-
Restricted
funds
£
2,608
2,608
Restricted
funds
£
1,968
1,968

12

Friends of Hadfield Hall

Notes to the Accounts for the year ended 31 March 2023

9 Change in funds over the year as shown in Note 8 , analysed by individual funds

Unrestricted funds:-
Unrestricted Revenue Funds
Total unrestricted funds
Restricted funds:-
Derbyshire County Council
Miscellaneous
Total restricted funds
Total charity funds
Funds brought
forward from
2022
£
156,085
Movement in
funds in 2023
See Note 10
£
15,809
£
171,894
Funds carried
forward to
2023
156,085 15,809 171,894
1,000
968
640 1,000
1,608
1,968 640 2,608
158,053 16,449 174,502

10 Analysis of movements in funds over the year as shown in Note 9

Unrestricted funds:-
Unrestricted Revenue Funds
Restricted funds:-
Grants and donations
Income
2023
£
21,604
910
Expenditure
2023
£
(5,795)
(270)
Movement
in funds
2023
£
15,809
640
22,514 (6,065) 16,449

11 The purposes for which the funds as

Unrestricted funds:-

Unrestricted Revenue Funds

These funds are held for the meeting the objectives of the charity, and to provide reserves for future activities, and , subject to charity legislation, are free from all restrictions on their use.

Restricted funds:-

Restricted Revenue Funds

Restricted Funds are subject to restrictions on their expenditure according to terms agreed with the Grantor or Donor.

12 Ultimate controlling party

The charity is under the control of its legal members.

If the charity is wound up the members have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

13

Friends of Hadfield Hall

Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015

This analysis is classsified by conventional nominal descriptions and not by activity.

13
Donations and Grants
Donations and gifts from individuals
Total Donations and grants
A1
14 Income from charitable activities
Current year
Income from Charitable activities
Small donations individually less than £1000
Revenue grants from government and
public bodies
Total donations and gifts from
individuals
Debyshire County Council
High Peak Borough Council
Total public sector revenue grants
Total Income from Charitable activities
Room Hire
Art show income
Current year
Unrestricted
Funds
2023
£
678
Current year
Restricted
Funds
2023
£
160
160
Current year
Restricted
Funds
2023
£
400
350
750
910
Current year
Restricted
Funds
2023
£
-
-
-
Current year
Total Funds
2023
£
838
838
Current year
Total Funds
2023
£
400
350
750
1,588
Current year
Total Funds
2023
£
16,793
3,154
19,947
Prior Year
Total Funds
2022
£
1,029
678 1,029
Current year
Unrestricted
Funds
2023
£
-
-
Prior Year
Total Funds
2022
£
-
14,668
- 14,668
678 15,697
Current year
Unrestricted
Funds
2023
£
16,793
3,154
Prior Year
Total funds
2022
£
15,822
-
19,947 15,822

14

Friends of Hadfield Hall

Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015

16 Investment income

Bank Interest Receivable
Total investment income
A4
Expenses
Art show expenses
Total support costs - Current Year
18 Other Expenditure - Governance costs
Current Year
Independent Examiner's fees
Total Governance costs
19 Total Charitable expenditure
Current Year
Total support costs
B2d
Total Governance costs
B2e
Total charitable expenditure
B2
Sundry expenses
Licences & Permits
Advertising and marketing
Rent
Repairs, renewals and maintenance
Stationery and printing
Cleaning and waste management
Property insurance
Consultancy fees
Current year
Unrestricted
Funds
2023
£
979
Current year
Restricted
Funds
2023
£
-
-
200
-
-
-
-
-
-
-
-
70
270
Current year
Restricted
Funds
2023
£
-
-
Current year
Restricted
Funds
2023
£
270
-
270
Current year
Total Funds
2023
£
979
979
3,460
1,000
83
121
498
-
25
40
393
70
5,690
Current year
Total Funds
2023
£
375
375
Current year
Total Funds
2023
£
5,690
375
6,065
Prior Year
Total Funds
2022
£
294
979 294
3,260
1,000
83
121
498
-
25
40
393
-
-
-
140
136
482
60
310
133
132
540
5,420 1,933
Current year
Unrestricted
Funds
2023
£
375
-
Prior Year
Total Funds
2022
£
375
375 375
Current year
Unrestricted
Funds
2023
£
5,420
375
Prior Year
Total Funds
2022
£
1,933
375
5,795 2,308

15